1. AEA ANNUAL MEETING 2012-2013

2. Agenda 1. Call to Order 3:00 2. New Officers and BOD Members for 2013-2014 3. Committee Reports: Budget,(Motion to Open Voting), Sick Bank, Superintendent’s Advisory Committee, LPAT Political Action, Grievance Committee, Superintendent’s Advisory Committee, Enrolling Non-Resident Students Sub-Committee 4. RETELL Update 5. New Educator Evaluation System 6. Member Comments and Questions 7. Adjourn 8. VOTE!!!

3. 2012-2013 Executive Officers President – Linda Hanson 1 st Vice President – Siobhan Foley 2nd Vice President – Vacant Treasurer – Amy Duke Secretary and Membership – Val Sarazen Immediate Past President – Ron Colosi Webmaster – Rebecca Bell

4. New Officers for 2013-2014 President – Linda Hanson 1 st Vice President – Siobhan Foley 2nd Vice President – Vacant Treasurer – Amy Duke Secretary and Membership – Val Sarazen Immediate Past President – Ron Colosi Webmaster – Rebecca Bell

5. 2 nd Vice President Position Leave 2 nd Vice President position vacant for 2013-2014 Reallocate 2 nd VP stipend to the general budget Discuss status of 2 nd VP position at Executive Board and Board of Directors meetings in 2013-2014

6. 2013-2014 Board of Directors Two Year Term Pre School: Sif Ferranti Bishop: Annette Brubaker & Liz Higgins Brackett: Diane Vergnani Dallin: Susan Parker Hardy: Emily Brambilla, Deb McIlveen-Pielech Peirce: Vacant Stratton: Carol Andrus Thompson: Lynne Dichter, Nicole Melnik OMS (3): Judy Packer, Vacant, Vacant AHS (3): David Moore, Moira Byer, Ben Beatty-Owens Unit C: Carolyn Simmons

7. Thanks to Those Departing the BOD Hardy: Marsha Mann Ottoson: Linda Tomilson

8. Open Building Rep Seats for 2013-2014 Ottoson: 2 seats Peirce: 1 seat Please step up!

9. What’s the Commitment? Monthly meetings on 3 rd Thursday of the month 3:15 – 5:00 Regular communication of AEA priorities and updates to colleagues in your building by e-mail or in person after faculty meetings “10 Minute Meetings” Two way communication with AEA Executive Board around important matters in your building Keep AEA informed of changes in membership status of staff in your building Support colleagues in your building who have questions or concerns related to the contract We provide all the training! No experience necessary!

10. Benefits and Perks Local dues reimbursed with 75% participation in meetings ($131) Parking Stipend - $25 Learning about issues that affect members across the district Getting to know colleagues from across the district Great snacks! Power and respect! New friends and good times! The satisfaction of knowing you are making a difference!

11. What was in 2012-2013? New Evaluation System Evaluations in general… RETELL and SEI Endorsement Lack of heat at AHS Copier Issues Poor Response to Facilities help requests in general Preschool facilities and program needs Duties at OMS and AHS Prep periods at Elementary and in SLC programs Special Education programming changes Searches for three principals and SpEd. Director

12. What will be in 2013-2014? Evening Meetings since district is moving to 2 parent conference evenings at all levels in 2013-2014 Heat and facilities issues at the High School AHS Rebuild – Statement of Interest (SOI) Special Education programming changes Dallin Principal search and Director of Special Education Preschool facilities There are bound to be other issues….

13. AEA Website – New Features www.arlington.massteacher.org

14. Members in Need of Support 2012-2013 FMLA Leave issues Teacher Assistance Plans Return from leave issues Job performance issues Parent report to a principal about a possible harm to child incident Heating problems at the High School (and Ottoson and other schools) Serious mold/sanitation issue in a classroom Teacher job change necessitated by AHS enrollment changes Additional duty questions at OMS and AHS Teacher/Parent/Principal issues Teachers not getting proper prep time Preschool laundry list of facilities items Evaluation issues

15. Quorum to Conduct Business According to the AEA bylaws, we must have fifty (50) members in attendance at the annual meeting to conduct business.

16. Budget Two Year Comparison Highlights 2012-20132013-2014 Total Teachers/Nurses359 FT; 13 PT384 FT; 21 PT Total Secretaries28 FT; 2 PT26 FT; 3 PT Total Income from Dues$47,226$52,653 MTA Local Support$10,000 Total Income$57,226$62,653 AEA Dues$128 FT; $64 PT$131 FT; $65 PT MTA Dues$480 FT; $240 PTTBD NEA Dues$180 FT; $108 PTTBD

17. 2012-20132013-2014 AEA Stipends President$5,100$5,385 1 st Vice President$3,060$3,230 2 nd Vice PresidentVacant Treasurer$3,060$3,230 Secretary$3,060$3,230 Webmaster$1,530$1,589 Past President$517$528 Building Reps (AEA dues) $1,364$1,827 Parking Stipend ($25)NA$350 Other President’s Salary 20%$14,052$14,334 Accountant$800

18. 2012-20132013-2014 Office Expenses Rent$11,427$11,520 Maintenance$1,100$1,200 Utilities$1,117$780* Insurance$500 Website/Technology$400 *dropped landline

19. 2012-20132013-2014 Union Actions New Teacher Luncheon$300$400 AEA Local Delegates at Annual MTA Meeting NA$300 AEA End of Year Meeting $150$250 MTA Summer Conference (3 members) $1,500$1,560 Grievance/Arbitration$5,500$5,000 Elections/Surveys$200

20. 2012-20132013-2014 Community Outreach AEA Scholarship$1,000 MLK Committee$50.00$75.00 AEA Trivia BeeNA$75 Other Public RelationsNA$250 Reserve Reserve Line ItemNA$2,135

21. 2012-20132013-2014 Total Income$57,226$62,653 Total Expenses$57,138$62,653

22. AEA Budget – Your Dues at Work!

23. AEA Scholarship Recipients $1,000 AEA Scholarship to a student interested in pursuing a career in the field of education Past Recipients 2012: Hilary Cartagena 2011: Cailin Boisvert 2010: Loretta Costello 2009: Joe Kozlowski 2008: Christine Leva 2007: Todd Ferrero

24. Motion to Approve FY14 Budget Motion Voice Vote

25. Consider Motion to Open Voting for those with URGENT business…. Motion Voice Vote

26. Sick Bank Committee Chair: Linda Hanson Members: Jeanne Wall, Juli Keyes, Ron Colosi No Sick Bank grants requested this year! Approximately 500 days in the bank

27. Sick Bank Criteria “Sick Leave Bank established in September 1972, for use by eligible members of the professional staff covered by this Agreement who have exhausted their own sick leave and who have a serious illness…” Criteria applied for eligibility determination Adequate medical evidence of serious illness Prior utilization of all eligible sick leave Length of service in the Arlington Public Schools Propriety of use of previous sick leave

28. Superintendent’s Advisory Committee Chair: Linda Hanson Members: Nancy Knopf, Carolyn Shediac, Anita Cristina Calcaterra, Jason Levy, Kristin Arabasz, Ann DiCifuentes, Mary Cummings, Christine McMaster, Jeanne Wall, Kate Sweeney, Kathryn Feinmann, Melanie Konstandakis Topics Covered: Professional Development, Facilities and Resources, Communication, Technology* Project: Communication Survey of each building/program *June 5 – final meeting

29. LPAT – MTA Political Action Chair: Mary Cummings PAL: Val Sarazen During the first 14 months, organized 918 members to meet with elected officials. Total Increase in Political Action by MTA members - Up 64% from 2252 to 3647 Played big role in election of Elizabeth Warren and John Tierney, among others.

30. Filing Bills Legislation is being filed in response to our speaking out BESE Mandates

31. Discuss Legislation and Education Wednesday, May 29, 4:00 PM Medford Library 111 High Street Senator Pat Jehlen Vice Chair Joint Committee on Education Rep. Sean Garballey Chair Public Higher Ed. Caucus

32. Get Out the Vote for Markey! Weeks of June 3 – 17 th Mondays and Wednesdays afternoons at the AEA Office Monday and Wednesday evenings at the Cambridge Education Association office on Mass. Ave Contact Mary Cummings or Val Sarazen

33. Personal Rights and Responsibility (PR & R) AKA: “Grievance Committee” Chair: Siobhan Foley Members: Abbi Holt, David Moore, Janet Welby, Patti Toohig, Linda Tomilson, Ron Colosi Grievance Procedure Level 1: Teacher discussed grievance with the principal, AEA may be present, resolution shall not be inconsistent with terms of collective bargaining Level 2: If grievance not settled after three school days, Association presents case in writing to the Superintendent or his/her designee within five school days

34. Grievance Procedure continued Level 3: After ten school days following presentation in writing, Association may refer the grievance in writing to the Chairman of the School Committee within five school days Level 4: After fifteen school days, the Association may submit the matter to arbitration by giving notice to the Committee within 15 days of the Committee response or expiration of the period for such response, whichever comes first Goal: Solve the grievance satisfactorily at the lowest level

35. Unit C - Secretaries New Contract with sorely needed updates New Step added Evaluation Study Committee Job Descriptions

36. Enrolling Non-Resident Children of Unit A Members in APS – 2013-2014 Trial Sub-Committee Chair: Todd Sundstrom Members: Alecia Serafini

37. Agreement Language 2 year process to come to agreement Trial Run 2013-2014 Limit 20 children – likely less Any child who receives a place in APS during the trial year may continue in APS as long as the parent is employed in the district Superintendent determines space availability by school and grade level

38. Enrollment Agreement Cont. Unit A members offered spots using seniority to determine who has first choice Timeline Goal: August 1 determination for Grades 1 and up September 1 determination for Kindergarten Students in “buffer zones”, open enrollment, and METCO program have priority over teachers Meet next winter to determine if program will continue “Consideration” will be given to allowing siblings of students that were enrolled the chance to enroll, if there is space available, even if the program is discontinued

39. Cost Teacher is responsible for user fees and transportation If student requires a substantially separate special education or vocational program, must return to district of residence Chapter 70 state money will follow the child to Arlington ( Chapter 70 is a per pupil allotment from the state - $2,000)

40. Process if Ratified Form sent out to membership Creation of prioritized list by seniority and grade student would enter TeacherSeniorityGrade of Child Place in Line at this Grade Teacher #115 yearsGr. 31st Teacher #115 yearsKindergarten1st Teacher #210 yearsGr. 21st Teacher #35 yearsGr. 32nd Teacher #44 yearsGr. 51st

41. Sample of Other Districts with Benefit Acton-Boxborough Bedford Belmont Boxborough Burlington Carlisle Concord Concord-Carlisle Dedham Melrose Methuen Newton Somerville Waltham Wellesley Westford Winchester Winthrop

42. RETELL: New ELL Regulations RETELL: Rethinking Equity and Teaching for English Language Learners Affects all core academic teachers: Early Childhood, elementary teachers, teachers of students with moderate and severe disabilities, English, reading language arts, mathematics, science, civics and government, economics, history, and geography Purpose: to increase academic achievement and close the proficiency gap between ELL’s and native English speaking peers – the largest and most persistent gap in proficiency among all student subgroups (resulted from federal civil rights case) ELL’s are the fastest growing population in the state: from 50,000 in 2003 to 72,000 in 2011

43. SEI Endorsement Requirement Core Academic Teachers and Supervisor/Directors by July 1, 2016 District/DESE must offer 1 no-cost opportunity to take the class Teachers who have taken 2 of the following Category Trainings (#1,2, and 4) may opt to take a bridge course (should be available in Fall, 2013) Teachers with Masters in ELL or Applied Linguistics, or who are ELL certified are exempt Mass. ELL Test available in Spring 2014

44. Certification and Recertification July 1, 2014 Applicants for an initial license must have the SEI Endorsement July 1, 2016 All Educators will need 15 PDP’s in ELL instruction, and 15 PDP’s in Special Education instruction to recertify A Core Academic Teacher who is assigned an ELL student after 7/1/16, must either hold an SEI Endorsement or obtain one within a year Core Academic Teachers who are not assigned ELL students after 7/1/16 only need to obtain the 15 SEI/ELL PDP’s to recertify

45. RETELL Update in Arlington 2013-2014 Focus is on Elementary Classroom Teachers No Kindergarten teachers because of Tools District has 60 slots for teachers who need 45 hour course Teacher Survey Fall/Spring – all received 1st choice Bridge course opportunities will be advertised as they become available – need to figure out payment ELL students may be placed in specific classes Compensation $$$: $275 for Graduate Credit Purchase $225 for Flexibility in Scheduling Teachers (District Compliance) $500 Total for successful completion of the course

46. SEI Course Registration Process DESE has turned the registration process into a self- registration process, taking the local districts “out of the equation” Registration will open on August 1 – Arlington Elementary teachers will have specific instructions about who will register for the Fall and Spring Arlington SEI Courses Only those teachers on the approved APS List should register in August Copy APS by filling out form after registering with the state 60 spots for 2013-2014 (and 10 alternates) More info. coming soon…

47. New Evaluation System Negotiation Team Association: Kristin DeFrancisco, Judy Packer, Valerie Sarazen, Linda Hanson Administration: Kathy Bodie, Laura Chesson, Rob Spiegel School Committee: Bill Hayner

48. Evaluation Task Force Co-Chairs Kathy Bodie, Linda Hanson, Laura Chesson Unit A Members PreSchool: Nancy Knoff Bishop: Sandie Ziobro, Anne Hess- Mahan Brackett: Ellen Pratt, Melanie Cormier Dallin: Don Miller Hardy: Kristin DeFrancisco, Julie Harrington Peirce: Eva Kennedy Stratton: Jackie Daley Thompson: Siobhan Foley, Jeanne Hinckley OMS: Judy Packer, Juli Keyes, Amy Duke AHS: Val Sarazen, David Moore, Moira Byer Nurses: Diane Vergnani Administrators World Languages Dept. Head: Catherine Ritz OMS Vice Principal: John Gonsalves Bishop Principal: Mark McAneny Brackett Principal: Stephanie Zerchykov Science Department Head: Larry Weathers Stratton Principal: Michael Hanna

49. Arlington Effective Educator Development System

50. Member Comment and Question Period

51. 1) Agreement to allow non-resident teachers to enroll their children in APS schools under the terms of the agreement. 2) Agreement to accept the changes to the Evaluation Language (Article XXVII) and the elimination of Appendix G – Evaluation Agreement 3) Agreement to accept the Arlington Effective Educator Development System as the document that will replace the Handbook of Teacher Evaluation Procedures for the Arlington Public Schools for the purpose of teacher evaluations.

52. Voting Requirements Must be an AEA member in good standing Public counting of ballots – stick around! Keep tally on file until agreement expires Post results as AEA E-Mail Update* (*not required)

53. Move to Adjourn!