1. Roles, Responsibilities and Tasks
Treasurer
Roles, Responsibilities and Tasks

2. The Role of the Club Treasurer
The Club Treasurer is responsible for all financial matters pertaining to the club
The Club Treasurer is responsible for financial matters pertaining to the club
Maintains accurate club income/payments records and bank accounts
Ensuring the club makes sound financial decisions
Produce annual financial accounts for the club

3. Meetings
The Treasurer should be in attendance at all Club meetings and Board of Directors meetings.
Meetings
The Treasurer should be in attendance at all club meetings and Board of Directors meetings. They should also attend Zone Meetings
In some clubs the financial transactions are approved at the Directors meeting prior to the club meeting.

4. Treasurer’s Role Club Meetings: Keep members informed
Be prepared to present financial
information at club meetings
Oral reports should be concise, factual and to the point
Be prepared to collect money and issue receipts
Club Meetings:
Keep members informed
Be prepared to present financial information at club meetings
Oral reports should be concise, factual and to the point
Be prepared to collect money and issue receipts

5. Keeping Funds / Accounts in Order
The Club Treasurer is charged with keeping the club’s funds and accounts in order
Receive all club-related monies both from membership dues and the clubs activities
Work with the secretary to send out a club dues invoice at the start of the dues-paying period
(1st July and 1st January)
Keeping Funds / Accounts in Order
The Club Treasurer is charged with keeping the club’s funds and accounts in order
Receive all club-related monies both from membership dues and the clubs activities
Work with the secretary to send out a club dues invoice at the start of the dues-paying
period (1st July and 1st January)
In the current year annual dues should amount to £50 or €60 dependent upon exchange rates at the time. This figure excludes any funding requirement of the Club.

6. Treasurer’s Role Prepare budgets Administration budget
Activities Budget
Prepare budgets:-
Administration budget
Determine periodical collection of dues (annual, semi-annual)
Determine amount – Club dues need to cover:
District, multiple-district and international dues
All other expected administrative expense
Activities budget
Anticipate income and expenses for each planned project

7. Accounting Review current banking arrangements
Funds for administration and activities must be kept
separate through book-keeping and two bank accounts
Administration
– funds from dues, fines and internal funds
Activities/Charity/Services
– funds raised from the public
Review current banking arrangements
Funds for administration and activities must be kept
separate through book-keeping and two bank accounts
Administration – funds from dues, fines and internal funds
Funds can be transferred from this account to the activities account
Activities/Charity/Services – funds raised from the public
The funds in the activities account cannot be used for administrative purposes.
All money from the public goes back to the public less project expenses
NOTE: Other bank accounts can be opened for special projects
Other bank accounts can be opened for special projects

8. Treasurer Role
Review and select officers for signing and co-signing cheques. Obtain approval from the Club or Board of Directors
Review and select officers for signing and co-signing cheques.
Obtain approval from the club or Board of Directors
Update at the bank

9. Treasurer Role Deposit monies in predetermined accounts
Bank monies within 48 hours of receipt
Immediately update record-keeping
Deposit monies in predetermined accounts
Bank monies received on the next business day or within 48 hours of receipt
Immediacy in record-keeping and deposits minimizes the potential for errors

10. Treasurer Role All payments must be authorised by the Club
members or Board of Directors
Pay Lions Clubs bills promptly
All payments must be authorised by the Club members or Board of Directors
Ongoing payments are allowed
Example:
If your club uses a rental space regularly to hold meetings you can receive authorisation from the club board of directors to make ongoing payments
Pay Lions Clubs bills promptly
Make payments for items purchased by the club as supplies from either District or MD or International, as well as membership dues for District, Multiple District and International. Please note there is a strict Club Suspension Policy introduced in 2010 by Lions International in relation to non payment of dues and/or supplies. This policy is detailed within the Club Treasurer Guide as is clarification of the policy on credit for dropped members.
Ensure approval is recorded meeting minutes
Ensure approval is recorded meeting minutes

11. Record-Keeping and Reports
Organised and accurate record-keeping and submitting financial accounts appropriately are priorities for the Club Treasurer.
Organised and accurate record-keeping and submitting financial accounts
appropriately are priorities for the Club Treasurer.

12. Record-Keeping and Reports
Maintain general records of club receipts and payments
Reconcile bank statements
Record monthly income and expenses promptly
Review itemised LCI statement and submit to the club for approval. This statement should also be verified by the Secretary especially when membership dues are included
Use a ledger book or computer spreadsheet
Record dues when paid
Maintain general records of club receipts and payments
Reconcile bank statements
Record monthly income and expenses promptly
Review itemised LCI statement and submit to the club for approval. This statement should also be verified by the Secretary especially when membership dues are included
Use a ledger book or computer spreadsheet
Record dues when paid

13. Reporting Semi-annual and annual financial statements
Reports to be brief, factual and informative
Meeting reports include a brief income and expenses statement
Written list of transactions to the Secretary for inclusion in meeting minutes.
Copy of annual audited accounts MUST be approved by the Club and a copy forwarded to the District Treasurer
Prepare and submit semi-annual financial statements
Reports should be brief, factual and informative
Club meeting reports include a brief income and expenses statement - where money came from and where it went
Present accounts as a written list with copy to Secretary for meeting minutes.
Copy of annual audited accounts MUST be approved by the Club and a copy forwarded to the District Treasurer

14. Charitable Status ROI Charity No. – CHY 15707
NI Charity Ref: - XR numbers not issued in NI
Upon Application Exemption or Relief from –
Capital Acquisition Tax (Gift or Inheritance Tax)
Companies Capital Duty
Stamp Duty on transfer or lease of land
Rates on premises in NI
ROI Charity No. – CHY 15707
NI Charity Ref: - XR numbers not issued in NI
Upon Application Exemption or Relief from –
Capital Acquisition Tax (Gift or Inheritance Tax)
Companies Capital Duty
Stamp Duty on transfer or lease of land
Rates on premises in NI
There is NO exemption from V.A.T.
There is NO exemption from V.A.T.

15. Mainly applicable to Northern Ireland
Gift Aid
Mainly applicable to Northern Ireland
PAYE Taxpayers can donate to a Lions Club as a tax free donation
No minimum limit in NI - €250 in ROI
Membership dues can be a donation if the Lion is a taxpayer
Income from certain types of fundraising can also be noted as a donation
Donations from taxpayers warrant an application for a tax rebate of up to 25%
Mainly applicable to Northern Ireland as there is a minimum gift requirement of €250 in the ROI
PAYE Taxpayers can donate to a Lions Club as a tax free donation
No minimum limit in NI on amount of donation applicable for tax rebate. ROI minimum is €250
Membership dues can be a donation if the Lion is a taxpayer
Income from certain types of fundraising (ie Sponsored Walk) can also be noted as a donation
Donations from taxpayers warrant an application for a tax rebate of up to 25%

16. Gift Aid Membership dues for 4 years up front would be
applicable but requires detailed bookkeeping
In all cases rebate applications to be processed via
District Charity Trust Officer (PDG Donal Horgan)
All clubs participating in Charitable Status or Gift Aid
scheme must have lodged recent audited financial with
the District Treasurer
Membership dues for 4 years up front would be
applicable but requires detailed bookkeeping
– examples of required bookkeeping contained at the back of your Treasurer Guide
In all cases rebate applications to be processed via
District Charity Trust Officer (PDG Donal Horgan)
All clubs participating in Charitable Status or Gift Aid
scheme must have lodged recent audited financial with
the District Treasurer

17. End of Term Audit Reports/Records
It is sound accounting procedure to audit the records at the end of each fiscal year
Respected Lions are appointed to do the audit
Remember to send a copy to the District Treasurer
Audit Reports/Records
For safeguarding records both administratively and publicly it is sound accounting procedure to audit the records at the end of each fiscal year
Respected Lions should be appointed to do the audit
Remember to send a copy of the audited accounts, approved by the club, to the District Treasurer

18. Leadership
Please remember Club members look at the Treasurer as one of the leaders of the Club.
You need to act as a Leader
Please remember Club members look at the Treasurer as one of the leaders of the Club.
You need to act as a Leader

19. Further Topics Included in the Club Treasurers Guide
LCI Organisational Structure
Club Structure
Board of Directors
Leadership Skills
Lions Learning Center
Youth Payment
Membership Types
Family Membership Prog
Sample income/payments
Sample Balance sheet
Gift Aid Forms
Further Topics Included in the Club Treasurers Guide
***DO NOT READ THESE OUT***
LCI Organisational Structure
Club Structure
Board of Directors
Leadership Skills
Lions Learning Center
Youth Payment
Membership Types
Family Membership Prog
Sample income/payments
Sample Balance sheet
Gift Aid Forms

20. Thank you for listening Any Questions?