2. 1 Making Presentations with PowerPoint

3. 2 Outline Learning Objectives: First Run (~30mins) Top Tips (~30min) Break (~10min) Activity: Reuse the Learning Objectives to create a draft presentation (~30min) Learning Objectives: Second Run (~10min) Questions/ misunderstandings (~10min)

4. 3 Announcement: Your presentation is due: –January 13 th, 2010

5. 4 Learning Objectives: First Run Open new presentationBasic Add text to slideBasic Inserting slidesBasic Editing textBasic Slide navigationBasic BoldBasic Changing viewsBasic Rearranging slidesBasic

6. 5 Learning Objectives: First Run Moving objectsBasic Group objectsBasic Insert noteBasic Hide slideBasic Insert chartBasic Deleting slidesBasic Save asBasic Run slide showBasic Print outline viewBasic

7. 6 Learning Objectives: First Run Demoting pointsIntermediate Inserting picturesIntermediate Inserting organization chartsIntermediate Adding a subordinateIntermediate Drawing objectsIntermediate Changing border colorIntermediate Inserting page numbersIntermediate

8. 7 Learning Objectives: First Run Applying a new presentation designAdvanced Slide masterAdvanced Adding transitionsAdvanced Adding animationsAdvanced Set automatic slide timingsAdvanced Animate chartAdvanced

9. 8 Tip #1: Outline Make your 1 st or 2 nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation Only place main points on the outline slide –Ex: Use the titles of each slide as main points

10. 9 Tip #2: Slide Structure – Good Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only

11. 10 Tip #2: Slide Structure - Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

12. 11 Tip #3: Slide Structure – Good Show one point at a time: –Will help audience concentrate on what you are saying –Will prevent audience from reading ahead –Will help you keep your presentation focused

13. 12 Tip #3: Slide Structure - Bad Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use

14. 13 Tip #4: Fonts - Good Use at least an 18-point font Use different size fonts for main points and secondary points –this font is 24-point, the main point font is 28- point, and the title font is 36-point Use a standard font like Times New Roman or Arial

15. 14 Tip #4: Fonts - Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font

16. 15 Tip #5: Color - Good Tip #5: Color - Good Use a color of font that contrasts sharply with the background –Ex: blue font on white background Use color to reinforce the logic of your structure –Ex: light blue title and dark blue text Use color to emphasize a point –But only use this occasionally

17. 16 Tip #5: Color - Bad Tip #5: Color - Bad Using a font color that does not contrast with the background color is hard to read Using color for decoration is distracting and annoying. Using a different color for each point is unnecessary –Using a different color for secondary points is also unnecessary Trying to be creative can also be bad

18. 17 Tip #6: Background - Good Tip #6: Background - Good Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation

19. 18 Tip #6: Background – Bad Tip #6: Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

20. 19 Tip #6: Background Tip #6: Background Dark letters against a light background work.

21. 20 Tip #6: Background Tip #6: Background Light letters against a dark background also work.

22. 21 Tip #6: Background Tip #6: Background Avoid red-green combinations because a large fraction of the human population is red-green colorblind. Lots of people can’t read this – and even if they could, it makes your eyes hurt.

23. 22 Tip #6: Background Tip #6: Background Other color combinations can be equally bad:

24. 23 Tip #7: Graphs - Good Tip #7: Graphs - Good Use graphs rather than just charts and words –Data in graphs is easier to comprehend & retain than is raw data –Trends are easier to visualize in graph form Always title your graphs

25. 24 Tip #7:Graphs - Good Tip #7:Graphs - Good

26. 25 Tip #7:Graphs - Bad Tip #7:Graphs - Bad

27. 26 Tip #7: Graphs - Bad Tip #7: Graphs - Bad Minor gridlines are unnecessary Font is too small Colors are illogical Title is missing Shading is distracting

28. 27 Tip #8: Spelling and Grammar Tip #8: Spelling and Grammar Proof your slides for: –spelling mistakes –the use of of repeated words –grammatical errors you might have make

29. 28 The structure of a good talk: start broad, get specific, and end broad Start with the biggest questions and get progressively more specific Tip #9: Structure

30. 29 Tip #9: Structure Now we’ll build an introduction and a home slide that puts the previous data into context. A powerful tool in a talk is a “home slide”

31. 30 Tip #9: Structure The middle is the meat of the talk…

32. 31 The middle is also the time at which the audience tends to zone out Tip #9: Structure

33. 32 Audience attention curve …but talks are delivered to audiences with limited attention spans Tip #9: Structure

34. 33 Nontechnical General technical Specialist After going into depth, come back to your home slide to make transitions Tip #9: Structure

35. 34 Tip #9: Structure End with the most specific conclusions then build back out to the “big picture” The structure of a good talk: start broad, get specific, and end broad

36. 35 Audience attention curve Audience attention increases as you signal the end of the talk – so avoid false endings! Tip #9: Structure

37. 36 Organizing a great talk Be smart about Powerpoint

38. 37 Organizing a great talk Be smart about Powerpoint Your introduction should start broad then get specific

39. 38 Organizing a great talk Be smart about Powerpoint Your introduction should start broad then get specific Think of your talk as consisting of episodes

40. 39 Organizing a great talk Be smart about Powerpoint Your introduction should start broad then get specific Think of your talk as consisting of episodes Use a home slide to make transitions effectively

41. 40 Organizing a great talk Be smart about Powerpoint Your introduction should start broad then get specific Think of your talk as consisting of episodes Use a home slide to make transitions effectively Your conclusion should start specific but end broadly

42. 41 Tip #9: Conclusions Tip #9: Conclusions Use an effective and strong closing –Your audience is likely to remember your last words Use a conclusion slide to: –Summarize the main points of your presentation –Suggest future avenues of research/ work

43. 42 Tip #10: PowerPoint is JUST a tool Tip #10: PowerPoint is JUST a tool People came to hear YOU! People came to hear YOU! PPT doesn’t lead, YOU do. PPT doesn’t lead, YOU do.

44. 43 Tip #11: A Good talk ≠ Good Slides Do face the audience and make eye contact Do be enthusiastic and vary the tone of your voice, Don’t pace up and down but also don’t stand rigid! Don’t wave your pointer all over the slide Don’t take lots of drinks- it is distracting

45. 44 Do practice beforehand, preferably using a video camera and timer Do ask your friends (and family) for feedback Don’t use too many gimmicks Tip #11: A Good talk ≠ Good Slides

46. 45 Tip #12: Questions?? End your presentation with a simple question slide to: –Invite your audience to ask questions –Provide a visual aid during question period –Avoid ending a presentation abruptly

47. 46 Break Time

48. 47 Activity Use the Learning Objectives to create a draft of your presentation

49. 48 Learning Objectives: Second Run Open new presentationBasic Add text to slideBasic Inserting slidesBasic Editing textBasic Slide navigationBasic BoldBasic Changing viewsBasic Rearranging slidesBasic

50. 49 Learning Objectives: Second Run Demoting pointsIntermediate Inserting picturesIntermediate Inserting organization chartsIntermediate Adding a subordinateIntermediate Drawing objectsIntermediate Changing border colorIntermediate Inserting page numbersIntermediate

51. 50 Learning Objectives: Second Run Applying a new presentation designAdvanced Slide masterAdvanced Adding transitionsAdvanced Adding animationsAdvanced Set automatic slide timingsAdvanced Animate chartAdvanced

52. 51 Questions?