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IS Project Management By Nicole Hodge CIS 2010. Table of Contents What is Information Systems Project Management? Information Systems (IS) Project Management.

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Presentation on theme: "IS Project Management By Nicole Hodge CIS 2010. Table of Contents What is Information Systems Project Management? Information Systems (IS) Project Management."— Presentation transcript:

1 IS Project Management By Nicole Hodge CIS 2010

2 Table of Contents What is Information Systems Project Management? Information Systems (IS) Project Management (PM) Other Web definitions Fundamentals Tools History of Information Systems Project Management History Of Information Systems History of Project Management Information Systems and Project Management Converge Current Challenges in Information Systems Project Management Why do IT Projects Fail Developments Benefits Sources

3 What is Information Systems Project Management (ISPM)? The title suggests that the topic is about project management in the information systems field. In a sense it is, but what it is really about is managing the technology of information systems as a project manager using the project management methodology. A bridge between information technology with managerial strategy Or A framework to help guide the progress of a major IT project. Information System + Project Management

4 Information Systems ? Does anyone remember what an Information System is? In our 1 st day of class we learned Information system is: A system to support information movement and processing the term is used erroneously as a synonym for computer-based information systems, which is only the information technologies component of an Information System

5 Project Management ? According to the PMBOK® Guide, project management is defined as: the application of knowledge, skills, tools, and techniques to project activities to meet project requirements (specific goal). A methodology………

6 Definitions of Project Management from the web Project management is the application of knowledge, skills, tools and techniques to a broad range of activities in to meet the requirements... The application of modern management techniques and systems to the execution of a project from start to finish, to achieve predetermined objectives of scope, quality, time and cost, to the equal satisfaction of those involved. is a critical skill required for execution. It is an essential organizing and managerial discipline in getting things done. The art of managing the product and service development cycle to achieve a balance of time, cost and quality is project management. The techniques & tools used to describe, control & deliver a series of activities with given deliverables, timeframes & budgets. The methods and disciplines used to define goals, plan and monitor tasks and resources, identify and resolve issues, and control costs and budgets for a specific project. A set of well-defined methods and techniques for managing a team of people to accomplish a series of work tasks within a well-defined schedule and budget A management philosophy that says that efficient management will yield effective results. Specifically, efficient management of resources and constraints to perform tasks in order to achieve a desired result. Process of managing or coordinating all elements of a project from start to finish. Project management is the ability to define, schedule and assign project activities; record project issues; monitor progress and report changes in activity accomplishment and issue resolution; and maintain and control changes to designs, plans and issue lists. Project Management is the discipline of organizing and managing resources in such a way that these resources deliver all the work required to complete a project within defined scope, quality, time and cost constraints.... management management Both a process and set of tools and techniques concerned with defining the project's goal, planning all the work to reach the goal, leading the project and support teams, monitoring progress, and seeing to it that the project is completed in a satisfactory way. A controlled process of initiating, planning, executing, and closing down a project.

7 Fundamentals of Project Management The traditional approach A traditional phased approach identifies a sequence of steps to be completed. project initiation stage project planning or design stage project planning project execution or production stage project monitoring and controlling systems project completion stage.

8 Project Management Tools Cause and effect charts PERT charts Gantt charts Event Chain Diagrams RACI diagram Run charts Project Cycle Optimization (PCO) List of project management software Participatory Impact Pathways Analysis (An approach for developing common understanding and consensus amongst project participants and stakeholders as to how the project will achieve its goal) Participatory Impact Pathways Analysis

9 History of Information Systems Project Management (ISPM)? Information Technology has been around since 3000 B.C Technology that produce, manipulate, store, communicate and/or disseminate information. The study of information systems originated as a sub- discipline of computer science. It has matured into a major field of management and is taught at all major universities and business schools in the world. Project management did not emerge until 19 th century

10 History of Information Technology and Systems Four basic periods Premechanical, Mechanical, Electromechanical, and Electronic Characterized by a principal technology used to solve the input, processing, output and communication problems of the time:

11 Information Systems – Principal Technology (Continued) Pre-mechanical Age: 3000 B.C A.D. Writing and Alphabets-- communication. Paper and Pens--input technologies. Books and Libraries: Permanent Storage Devices. The First Numbering Systems. The First Calculators: The Abacus The Mechanical Age: The first general purpose "computers" Actually people who held the job title "computer: one who works with numbers." Slide Rules, the Pascaline and Leibniz's Machine. Slide Rule. The Electromechanical Age: Voltaic Battery. Telegraph. Morse Code. Telephone and Radio Electromechanical Computing The Electronic Age: Present. The First High-Speed, General- Purpose Computer Using Vacuum Tubes: Electronic Numerical Integrator and Computer The First Stored-Program Computer The First General-Purpose Computer for Commercial Use: Universal Automatic Computer (UNIVAC The Four Generations of Digital Computing

12 History of Information Systems Project Management (ISPM)? Late 19th Century In this country, the first large organization was the transcontinental railroad, which began construction in the early 1870s. Suddenly, business leaders found themselves faced with the daunting task of organizing the manual labor of thousands of workers and the manufacturing and assembly of unprecedented quantities of raw material. 20th Century Efforts Frederick Taylor applied scientific reasoning to work by showing that labor can be analyzed and improved by focusing on its elementary parts. He applied his thinking to tasks found in steel mills, such as shoveling sand and lifting and moving parts. Before then, the only way to improve productivity was to demand harder and longer hours from workers. Taylor's associate, Henry Gantt studied in great detail the order of operations in work. His studies of management focused on Navy ship construction during WWI. His Gantt charts, complete with task bars and milestone markers, outline the sequence and duration of all tasks in a process. Gantt chart diagrams proved to be such a powerful analytical tool for managers that they remained virtually unchanged for nearly a hundred years. It wasn't until the early 1990s that link lines were added to these task bars depicting more precise dependencies between tasks. After WWII, complex network diagrams called PERT charts and the critical path method were introduced, giving managers greater control over massively engineered and extremely complex projects (such as military weapon systems with their huge variety of tasks and numerous interactions at many points in time)

13 Information System & Project Management converge Starting in the early 1960s, businesses and other organizations began to see the benefit of organizing work around projects and to understand the critical need to communicate and integrate work across multiple departments and professions. Information systems deal with the development, use and management of an organization's IT infrastructure. As the focus of companies shifted from being product oriented to knowledge oriented, the emphasis has shifted from the quality and quantity of production, to the production process itself, and the services that accompany the production process. The biggest asset of companies today, is their information, represented in people, experience, know-how and innovations (patents, copyrights, trade secrets) In 1969, the Project Management Institute (PMI) was formed to serve the interest of the project management industry. The premise of PMI is that the tools and techniques of project management are common even among the widespread application of projects from the software industry to the construction industry. Project Management Institutesoftware industry

14 Current Challenges Software Products inconsistent with the type of project management method. For example, traditional (say Waterfall) vs. agile (say Scrum).project managementWaterfall Scrum Waterfall (Winston W. Royce) -development is downward stream Vs. Scrum – holistic approach where phases are performed by different functional groups. New types of software are challenging the traditional definition of Project Management. Project Management Tools may not be derived from a sound project management method. For example, displaying the Gantt chart view by default encourages users to focus on task scheduling too early, rather than identifying objectives and deliverablesproject managementGantt chart objectivesdeliverables According to The Standish Group, which tracks IT project success rates, only 29 percent of IT projects conducted in 2004 were completed successfully. The numbers are depressing for a variety of reasons. Why?The Standish Group

15 Why do IT Projects Fail? They are just harder than regular projects! There is the usual project-management challenges, such as deadlines, budget constraints and too few people to devote to the project. They also face unique technology challenges, from hardware, operating system, network or database woes, to security risks, interoperability issues, and the changes manufacturers make to their hardware and software configurations. IT projects fail at the beginningnot the enddue to a lack of sufficient planning and communication. IT projects fail because they're rushed. Lack of commitment culture change 1. Finally, IT projects fail because their scope is too unwieldy

16 Developments As information system and project management grow new services and technologies tailored to information system project management emerge SERVICES Outsourcing _-itservices-_-itservices _-itservices-_-itservices Consultation E-learning Online communities / / TOOLS According to The Standish Group, which tracks IT project success rates, only 29 percent of IT projects conducted in 2004 were completed successfully. The numbers are depressing for a variety of reasons.The Standish Group Why?

17 What are the benefits of Information Systems project Management For Your Company Saving Time and Money You will deliver projects successfully Proven planning and agreement will enable you to achieve agreed objectivesplanningobjectives You will have goal clarity and measurementgoal Your resources will be co-coordinatedresources Your risks will be identified and managedrisks You will have time savingstime You will have cost savingscost You will achieve an agreed outcomeachieve an agreed outcome For You Recognizes your Expertise in Project Management Better Salary and Job Opportunities

18 Sources story-of-PM.htm story-of-PM.htm gement/soa/Top-five-reasons-organisations-fail-at- project- management/0, , ,00.htm gement/soa/Top-five-reasons-organisations-fail-at- project- management/0, , ,00.htm management-benefits.asp management-benefits.asp

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