1. Mark Sullivan University of Florida Libraries Digital Library of the Caribbean

2. Electronic Finding Guides (EADs)  Brief History  Encoding  Related Standards  EAD Tags (precursory look)  Examples  Tools  Example Implementations 2Finding Guides (EADs)Mark Sullivan

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4. Libraries v. Archives 4Finding Guides (EADs)Mark Sullivan Source: Archives – DACS and EAD PresentationArchives – DACS and EAD Presentation CategoryLibraryArchives NaturePublished, discrete items, independent significance Unpublished, groups of related items, unique Method of CreationSeparate, independent action Organic – normal course of business Method of ReceiptSelected as single itemsAppraised in aggregation ArrangementPredetermined subject classification Provenance and original order Description LevelIndividual itemsAggregate Descriptive MediaBuilt into original item (title page, etc..) Must be prepared by the archivist

5. Accession List / Registers 5Finding Guides (EADs)Mark Sullivan Source: Horniman Museum and GardensHorniman Museum and Gardens

6. Finding Guides / Finding Aids 6Finding Guides (EADs)Mark Sullivan Source: University of Southern California (USC) Library LibwireUniversity of Southern California (USC) Library Libwire

7. Finding Aids 7 Inventories, registers, indexes or guides to collections held by archives and manuscript repositories, libraries, and museums. Provide detailed descriptions of collections, their intellectual organization and, at varying levels of analysis, of individual items in the collections. Finding Guides (EADs)Mark Sullivan Source: Encoding Standard for Electronic Finding Aids: EAD History, UC BerkeleyEncoding Standard for Electronic Finding Aids: EAD History, UC Berkeley

8. Encoded Archival Description (EADs) 8Finding Guides (EADs)Mark Sullivan Originated at UC Berkeley starting in 1993 Society of American Archivists and Library of Congress become involved 1995 Alpha version released in 1996 Version 1.0 released in 1998 Version 2.0 released in 2002

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10. Encoded Archival Description (EADs) 10Finding Guides (EADs)Mark Sullivan Version 1.0 published as a SGML standard with DTD Version 2.0 published as a XML standard with DTD or XSD

11. Say WHAT? 11Finding Guides (EADs)Mark Sullivan Version 1.0 published as a SGML standard with DTD Version 2.0 published as a XML standard with DTD or XSD

12. SGML and XML 12Finding Guides (EADs)Mark Sullivan SGML ○ Standard Generalized Markup Language ○ Developed around 1986 ○ Allows tags to be placed within the text, not to declare processing, but to describe the document’s structure and other attributes ○ Examples HTML XML TEI (originally)

13. SGML and XML 13Finding Guides (EADs)Mark Sullivan XML ○ eXtensible Markup Language ○ XML 1.0 – published 1998 ○ Subset of SGML Adds restrictions on SGML documents Nesting of tags allowed, but starting tags and ending tags should not “cross” All tags must be closed and can’t utilize empty tags

14. Text, SGML, and XML 14Finding Guides (EADs)Mark Sullivan “Do not throw out the baby with the bathwater” Do not throw out the baby with the bathwater. Idea from: Wikipedia ( I’m not proud… )Wikipedia

15. Usual XML 15Finding Guides (EADs)Mark Sullivan Mark Sullivan Gainesville Florida

16. Unusual XML 16Finding Guides (EADs)Mark Sullivan Do not throw out the baby with the bathwater. Do not throw out the baby with the bathwater.

17. DTD and XSD 17Finding Guides (EADs)Mark Sullivan Both define a valid document DTD applies to SGML and XML XSD applies to XML only and is a valid XML document in its own right XSD is far more powerful (and easier to read) Both referenced at the top of the document

18. XSL / XSLT 18Finding Guides (EADs)Mark Sullivan Extensible Stylesheet Language [Transformations] Language for transforming a XML document into another XML format, or other format, such as HTML or text Source: WikipediaWikipedia

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20.  General International Standard Archival Description  Defines: list of elements rules for description for archival descriptions  Does NOT define: Structure of the resultant document Encoding of the resultant document 20 ISAD(G) Finding Guides (EADs)Mark Sullivan

21.  Describing Archives: A Content Standard  U.S. implementation of ISAD(G)  Expands on AACR2  Crosswalk between DACS, EAD, and MARC 21 DACS Finding Guides (EADs)Mark Sullivan

22. 22 DACS Crosswalk Finding Guides (EADs)Mark Sullivan Source: Archives – DACS and EAD PresentationArchives – DACS and EAD Presentation

23. 23 DACS Crosswalk Finding Guides (EADs)Mark Sullivan Source: Archives – DACS and EAD PresentationArchives – DACS and EAD Presentation

24. 24 DACS Crosswalk Finding Guides (EADs)Mark Sullivan Source: Archives – DACS and EAD PresentationArchives – DACS and EAD Presentation

25. Finding Guides (EADs)Mark Sullivan25 Source: Nemmers, Best Practice Guidelines for the Implementation of EAD Version 2002 in Florida Institutions (2006)Nemmers, Best Practice Guidelines for the Implementation of EAD Version 2002 in Florida Institutions (2006

26. Main EAD Tags …. Main wrapper tag around everything else 26Finding Guides (EADs)Mark Sullivan

27. Main EAD Tags Includes encoding information … ○ Unique identifier for the EAD finding aid … ○ includes bibliographic information about the content of the encoded finding aid, not the archival unit being described ○ Title, author, date, address, etc.. … ○ Information about the finding aid ○ Creation method, language, description rules (DACS) 27Finding Guides (EADs)Mark Sullivan

28. Main EAD Tags Contains all information describing content, context, and extent of archival materials * Collection-level descriptive identification Biographical/historical info about collection creator(s) Scope and content note Subject terms and access points * Description of subordinate components (the container list) Archdesc also contains record administrative information about the archival unit (e.g., use restrictions, access restrictions, preferred citations, etc.) * Described on subsequent pages 28Finding Guides (EADs)Mark Sullivan

29. Main EAD Tags : Descriptive Identification Heading for the section: “Descriptive Summary” Title of the archival unit (i.e., the collection title) Date (inclusive and/or bulk dates) Accession number or similar collection identifier Quantity/extent 29Finding Guides (EADs)Mark Sullivan

30. Main EAD Tags : Description of Subordinate Components Heading for the section: “Contents List” * Nested hierarchy of containers … * Described on subsequent page 30Finding Guides (EADs)Mark Sullivan

31. Main EAD Tags : Single container Containers subordinate to this container 31Finding Guides (EADs)Mark Sullivan

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34. Tools  Enhanced text editors Notepad++ Notetab  Archon  Archivists Toolkit  ArchivesSpace  List of other EAD tools List of other EAD tools 34Finding Guides (EADs)Mark Sullivan

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36. Example Implementations  UF Special Collections (XSLT  HTML) http://uflib.ufl.edu/spec/sascfas.htm http://web.uflib.ufl.edu/spec/archome/MS38.htm http://web.uflib.ufl.edu/spec/manuscript/guides/Harn.htm http://web.uflib.ufl.edu/spec/pkyonge/Bryant.htm  Archives Florida (DigiTool) http://palmm.fcla.edu/afl/  FIU Archives (Archon) http://fiuarchon.fcla.edu/ http://fiuarchon.fcla.edu/index.php?p=collections/controlcard&id=1  JFK Presidential Library (XSL) http://www.jfklibrary.org/Research/Search-Our-Collections.aspx http://www.jfklibrary.org/Asset-Viewer/Archives/WLBPP.aspx 36Finding Guides (EADs)Mark Sullivan

37. Example Implementations  ECU Joyner http://digital.lib.ecu.edu/special/ead/ http://digital.lib.ecu.edu/special/ead/findingaids/0035/  NC State University http://www.lib.ncsu.edu/findingaids/ http://www.lib.ncsu.edu/findingaids/mc00002 http://www.lib.ncsu.edu/findingaids/mc00035  Yale http://drs.library.yale.edu:8083/fedoragsearch/rest Guide to the Benjamin Lincoln Collection  Princeton http://findingaids.princeton.edu/collections/t17 http://findingaids.princeton.edu/collections/C0022 37Finding Guides (EADs)Mark Sullivan

38. Example Implementations  Smithsonian http://www.aaa.si.edu/collections/lorenzo-james-hatch-and-hatch-family-papers-10222/more 38Finding Guides (EADs)Mark Sullivan

39. Electronic Finding Guides (EADs)  Brief History  Encoding  Related Standards  EAD Tags (precursory look)  Examples  Tools  Example Implementations 39Finding Guides (EADs)Mark Sullivan

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41. Links  Encoded Archival Description Version 2002 Official Site ( http://www.loc.gov/ead/index.html ) http://www.loc.gov/ead/index.html  Nemmers, Best Practice Guidelines for the Implementation of EAD Version 2002 in Florida Institutions (2006) ( http://ufdc.ufl.edu/UF00091724/00004/pdf ) http://ufdc.ufl.edu/UF00091724/00004/pdf  Society of American Archivists, Describing Archives: A Content Standard (DACS) (http://www.archivists.org/governance/standards/dacs. asp)http://www.archivists.org/governance/standards/dacs. asp 41Finding Guides (EADs)Mark Sullivan

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