1. IT and Libraries, Future Directions Pat Burns, VP for IT and Interim Dean of Libraries CSU 9/15/2009 1 Libraries and IT

2. How It All Started 9/15/2009Libraries and IT 2

3. Theme “I think of the University fundamentally as consisting of three things, the faculty, the students, and the Libraries.” – Oren Anderson, Chair Faculty Council Committee on Libraries, Academic Year 2008-2009 Alex Stevens, “Timeless tips for you new CSU students,” Rocky Mountain Collegian, Section: Opinion, 8/27/09Opinion “As much as you might not believe me, the library will become your best friend. …I thought I could study in my dorm, then at my house and later in my apartment. Turns out, not so much.” “… that shining beacon of scholarly salvation – Morgan Library.” “… It contains dozens of nooks to hide away in, private group study rooms, laptops to be checked out, even decent coffee to be had. Every senior I know wishes they had discovered it sooner.” 9/15/2009 3 Libraries and IT

4. Past Planning Activities Libraries strategic planning, annually Library 2020 Task Force Charge by Provost Tony Frank in May 2008 to form a Library-IT Task Force “Are we there yet?” 9/15/2009 4 Libraries and IT

5. Think! Thinking “outside” the box.

6. The Information Pyramid 9/15/2009Libraries and IT 6 Data Understanding Knowledge Information Wisdom

7. Library-IT Task Force Chair VP for Grad. Affairs Director Inst. for Learning & Teaching Vice President for Student Affairs Interim Dean CSU Libraries Dean Liberal Arts Dean Appl. Human Sci. Chair Fac. Council Comm. Strat. & Fin. Planning Chair Faculty Council Comm. on Libraries Vice Chair Faculty Council ASCSU Rep. 9/15/2009 7 Libraries and IT

8. Task Force Charge: Evaluate the Library and Information Technology organizations in order to determine the best model to meet both our current needs and those of the faculty and students to follow. Identify areas for synergies between the Library and central IT units. Discuss and recommend strategic directions related to options for Library collections and storage. 9/15/2009 8 Libraries and IT

9. Task Force Charge (cont’d) Create new models for an information access portal, including on-line and self-service capabilities for assistance with reference materials, enhanced global search, and discovery tools, etc. Explore the best models for the Library College Faculty to interact with colleges and academic units, support research and discovery, instruction and outreach. Evaluate and comment upon the Library’s strategy for renovating the Library into a Learning/Information Commons. 9/15/2009 9 Libraries and IT

10. CSU Libraries 9/15/2009Libraries and IT 10

11. CSU Libraries Vital Statistics About $13m annual budget ~110 non-student employees, incl. ~25 Library faculty ▫> 200 part-time student employees Collections: annual budget about $6.7M ▫~2.2 million monographs, ~25k purchased per year ▫Subscribe to 214 databases ▫Subscribe to ~30k journal titles ▫For ~60 academic departments Morgan Library @ 300,000 GSF, 2,570 ‘seats’ (11% ) ▫1.3 million visits per year ▫‘Studying’ visits up ~17% over the past 10 years CSU Libraries ranks 103 rd of 113 ARL Libraries 9/15/2009 11 Libraries and IT

12. 9/15/2009 12 Libraries and IT

13. Holdings = 2.148 M Holdings = 1.898 M 9/15/2009 13 Libraries and IT

14. CSU Inter-Library Loan 9/15/2009 14 Libraries and IT

15. How about research/academic libraries in general? 9/15/2009 15 Libraries and IT

16. Buying power/avail information Weighted Library Buying Power: 1980- 2010 Current Evaluation at CSU Brian L. Hawkins, “The Unsustainability of the Traditional library and the Threat to Higher education,” from Brian L. Hawkins and Patricia Battin (eds.), The Mirage of Continuity, Reconfiguring Academic Libraries for the 21 st Century, Council on Library and Information Resources, Washington, D.C., pp. 129-153 (1998). 9/15/2009 16 Libraries and IT

17. 21 st Century Library: Access Internet Users On-Line: -Databases -Books -Journals Collections Group Study Google MySpace Wikipedia Facebook Inter-Library Loan 9/15/2009 17 Libraries and IT

18. From the Library-IT Task Force Submitted to the Provost 9/15/2009 18 Libraries and IT

19. Recommendations 1: Sustainability Finding: The CSU Libraries are fundamental to the management of information, conducting research, and enhancing education and outreach. As such, it is critical that the Libraries adopt new measures focusing on enhancing sustainability, particularly: ▫Align Libraries budget with total budget of the institution, encompassing research and scholarly activities (tap into ICR). ▫Pursue shared collections, particularly with the Colorado Alliance of Research Libraries. ▫Pursue strategies for withdrawing appropriate materials, informed by trend analyses of usage and evolving user behavior. ▫Evolve toward a more patron-driven model for purchase of materials. 9/15/2009 19 Libraries and IT

20. Recommendations 2: Digital CSU Libraries should embark aggressively upon digital initiatives, to ‘leap frog’ emerging trends, including: ▫Significantly expand the Libraries’ attention on digital collections, including realigning staffing, especially the Digital Repository. ▫Facilitate support of digital collections and management of information broadly, by integrating the systems and middleware groups from ACNS under CSU Libraries. ▫Pursue electronic books, in all aspects, including licensing, patron-driven purchases, and printing on demand. ▫Pursue strategies to provide easier, more use friendly user access to the multitude of disparate materials available through CSU Libraries. 9/15/2009 20 Libraries and IT

21. Demand for Research Data Curation 24% response rate from NSF researchers! 9/15/2009 21 Libraries and IT

22. Recommendation 3: Info. Commons Support for the transformation of the Library into an Information/Learning Commons: ▫Pursue funding for the program plan to effect a transformation that has just been completed. ▫A necessary condition is to establish additional storage space for books that should continue to be kept and preserved, and relocated from the first floor of Morgan to Lake Street. 9/15/2009 22 Libraries and IT

23. THE PLAN: new entrance and addition, external A holistic environmental scan evaluating Morgan Library by ZONES: APPROACH LAUNCH INTERACT CONNECT COLLECT STUDY University Libraries 9/15/2009 23 Libraries and IT

24. THE PLAN: Information Commons, 1 st floor This zone will make finding books and resources enjoyable and easy. - clarity of organization - places for browsing - stewardship (care) of collection is inherent University Libraries 9/15/2009 24 Libraries and IT

25. THE PLAN: Information Commons, 1 ST floor New books Current awareness Reference IT help desk University Libraries 9/15/2009 25 Libraries and IT

26. THE PLAN: Add more group study areas More than 35% of faculty assign group work – Morgan Library has only 18 group study rooms, and only 7 have adequate equipment University Libraries 9/15/2009 26 Libraries and IT

27. THE PLAN: 1 st floor lounge (art, media+, Wii, +…) Entry w/media wall Lobby Academic lounge Café Gallery space/electronic art University Libraries 9/15/2009 27 Libraries and IT

28. University Libraries 9/15/2009 28 Libraries and IT

29. Recommendation 4: Scholarship Engage more in outreach to and academic support for the University, particularly in collaboration with TILT: ▫Create an IT Fluency program for the campus ▫Create Open Access models ▫Endorse e-Publishing  eUniversity Press? 9/15/2009 29 Libraries and IT

30. Recommendation 5: Workflow The Task Force endorses the R2 report: ▫Prefer eBooks ▫‘Lightweight’ processing ▫Accept minor errors and inaccuracies ▫Continue to ‘weed’ appropriately ▫Move to patron-driven purchases ▫Move to a statewide Alliance purchase plan, statewide collections ▫And, much more….. 9/15/2009 30 Libraries and IT

31. Questions and Comments Welcome 9/15/2009 31 Libraries and IT