1. The Preparatory Phase Proposal a first draft to be discussed

2. Work Packages WP 1 Preparatory Phase Management WP2 Legal work WP3 Governance WP4Financial Plan WP5 Strategy WP6 Technical preparation WP7 Architecture and implementation plan Wp8 Stakeholder interactions & dissemination

3. WP7 Architecture and implementation plan Wp8 Stakeholder interactions & dissemination WP 5 Strategy WP 5 Strategy

4. WP1 PP Management Task 1 – Operational project management ▫Coordinating activities and partners collaborations & integration Task 2 – Meeting organization Task 3 – Project Reporting We are creating of a project coordination office at INGV

5. WP1 PP Management D1.1 PP Consortium agreement (M 1) D1.2 EPOS Project PP Management Plan (M 2) D1.3 Reporting to the Commission (M 12, 24, 36, 48) D1.4 Report on partnership integration (M 24, 48) D1.5 Reporting on progress in each country (M 24, 48)

6. WP2 Legal Work Task 2.1 – Analysis of legal organization models Task 2.2 – Negotiation and countries mutual agreement on legal organization model Task 2.3 – Intellectual Property Issues Task 2.4 – Liability Issues

7. WP2 Legal Work D2.1 Report on possible applicable legal models (M 12) D2.2 Complete overview with recommendations on legal organization model (M 24) D 2.3 Legal organization and governance negotiated, mutual agreement of countries (M 36) D2.4 Report on Intellectual Property & Liability (M 36) D2.5. Foundation of the legal organization (M 48)

8. WP3 Governance Task 3.1 – Analysis of governance framework (preparatory and construction phases) Task 3.2 – Policies for partnership integration Task 3.3 – Risk and quality management Task 3.4 – Logistic supports for users Task 3.5 – Defining the nodes of the distributed RI

9. WP3 Governance D3.1 Report on PP governance structure (M 12) D3.2 Report on governance organization model for construction (M 24) D3.3 Report on the agreed topology of the distributed research infrastructure (M24) D3.4 Legal organization and governance negotiated, mutual agreement of countries (M 36) D3.5 Report on Risk and quality issues (M 36) D3.6. Report on logistic support for users (M24, M 48)

10. WP4 Financial Plan Task 4.1 – Secure funding commitments from national funding agencies Task 4.2 – Obtaining funding commitments from communitarian programs Task 4.3 – Public and Private Partnership contributions Task 4.4 – Analysis of the Infrastructure construction expenditures

11. WP4 Financial Plan D4.1 Report on detailed business plan (M 12,24,36,48) D4.2 Roundtable discussions with funding agencies (M 12,24,36,48) D4.3 Roundtable with communitarian programs stakeholders (M12, 24,36,48) D4.4 Report on public/private sector fund raising activities (M 36, 48) D4.5 Approval by funding agencies of the EPOS financial plan (M 42)

12. WP5 Strategy Task 5.1 – Integrating the EPOS distributed research infrastructures Task 5.2 – Integrating the European solid Earth scientific community Task 5.3 – Link with other European and global initiatives Task 5.4 – Ensuring the socio-economic added value of EPOS Task 5.5 – Planning of high quality services to users and training programs Task 5.6 – Identifying the next generation of solid Earth Research Infrastructures

13. WP5 Strategy D5.1 Report on EPOS strategic plan for RI (M 12, 24) D5.2 Report on the Analysis of the existing gaps (M 18) D5.3 Report on EPOS strategic plan for users (M 24, 36) D5.4 Workshops for interacting with other European and global initiatives (M 24, 36, 42) D5.5 Reporting on EPOS external collaborations (M 24, 36) D5.6 Conference on the next generation of solid Earth Research Infrastructures D5.7 EPOS implementation plan for construction (M 48)

14. WP6 Technical preparation Task 1 Inter-operability of RIs Task 2 Standardization & Technological Challenges Task 3 Access to data centres, modelling and technical facilities Task 4 IT standardization Task 5 WG integration and overview WG 1 Seismological data WG2 Data from Volcano Observatories WG3 Geological and Surface Dynamics data WG4 Geodetic data WG5 Other Geophysical data WG6 Rock Physics Laboratories WG7 HPC and Grid (modelling) Expert groups

15. WP6 Technical preparation D6.1 Report on inter-operability of EPOS RIs (M 12, 24, 36, 42) D6.2 Report on the technological resources and future challenges (M 24) D6.3 Online digital Archives (M 24, 36, 48) D6.4 Report on access to data centres and web portals (M 36, 42) D6.5 Workshop on e-science EPOS components (M 24, 36) D6.6 Working Group Workshops (M24, M42) D6.7 Working Group Reports (M 36) D6.8 Overview and Integration of infrastructure components (M 36) Expert groups

16. WP7 Architecture and implementation plan Task 7.1. Human Resources Task 7.2 Technological Resources Task 7.3. Service to users Task 7.4 Capacity building Task 7.5 Implementation Plan Task 7.6 Long term sustainability

17. D7.1 Assessment of human resources necessary to construct the infrastructure (M 36, 48) D7.2 Assessment of technological resources necessary to construct the infrastructure (M 36, 48) D7.3 Verification of services to users (M 36, 48) D7.4 Report on training and users’ capacity building (M 36, 42) D7.5 Workshop on EPOS architecture (M 42) D7.6 EPOS construction implementation plan (M48) D7.7 EPOS long term sustainability plan (M48) WP7 Architecture and implementation plan

18. WP8 Stakeholder interactions and dissemination Task 8.1 – Stakeholder and governments: promotion and impact Task 8.2 – User interaction Task 8.3 – Dissemination Task 8.4 – Promotion of the RI

19. WP8 Stakeholder interactions and dissemination D8.1 Brokerage events with stakeholders at national and European level (M 18, 36) D8.2 Impact validation through web services (M 24, 36) D8.3 Report on dissemination activities (M 36, 48) D8.4 Web portal and users interfaces (M 6, cyclic) D8.5 Editorial promotion activities (M 24, cyclic) D8.6 Report on stakeholder interactions (M48)

20. Work Packages WP 1 Preparatory phase Management(INGV) WP2 Legal work(CNRS-INSU) WP3 Governance (BGS-NERC) WP4Financial Plan(CNRS-INSU) WP5 Strategy(ETHZ) WP6 Technical preparation(GFZ) WP7 Architecture and implementation plan (INGV) Wp8 Stakeholder interactions & dissemination (Orfeus)

21. EPOS – relevant issues - Get the support letter from each national government or funding agency - Identify the Research Infrastructures we are going to integrate in EPOS (in this phase let’s start with a robust backbone with a realistic implementation plan) - Start writing WP & Tasks descriptions (i.e., the PP Proposal) - Optimize Deliverables and identify Milestones (GANTT diagrams and timing) - Identify a preliminary Management Core Group

22. Future Actions October 3 rd – Definition of WP leaders and task’s assignments October 31 st – deadline for sending contributions to coordinator: WP & Task description, person/months, November 10 th Definition of partners and associated partners. A2 forms, support letters,..... November 12 – first draft of complete pp proposal December 3 rd 2009: pp proposal submission

23. 23 Management EPOS governance structure 13/09/2015 èEPOS Board, with representatives of each financially contributing country. The Board appoints the management and oversees the infrastructure operations. It will promote the participation of other countries as well as will consider proposals to join EPOS guaranteeing open and transparent access mechanisms èEPOS Council, with representatives of the major scientific networks involved èEPOS Provider’s & User’s commission with representatives of interested European countries. It will support the management of the RI to promote open access to all the interested users