1. KATHIE ANDERSON MANAGER, DIVERSE LEARNERS BRANCH 2014-2015 GT End of the Year Training 1

2. HISTORY TIMELINE FOLDERS Consolidated State Monitoring 2

3. Monitoring Visit Not a “gotcha” or an audit Opportunity to see best practices Technical assistance opportunity One-on-one time 3

4. Monitoring Timeline Notification of selection – Superintendent contacted end of November GT Coordinator – email 2 weeks before visit Plans due in ASSIST – 30 days after visit Activities completed – within a year if possible 4

5. Assurances in ASSIST Policies and Procedures Curriculum and Services Funding and Personnel Documentation should be attached which supports responses ASSIST Example 5

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7. Folders At least 3 evidences of identification documentation (PTP and 4-12) PTP – GT Summary Report from IC GI and SAA: score sheets Other documentation such as teacher referrals, audition scores, portfolios of student work Process for collecting parent information on student interests, needs and abilities Gifted Student Service Plan Process for parents to request a change in services Reporting of student progress to parents (once each semester) Note explanation if evidences are not available 7

8. GT Summary Report 8

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10. Time to Practice 10 GT Summary Report

11. TIMELINE REPORTS DATA TOOLS IN IC End of Year Reporting 11

12. Time Line Data Cleanup: May 1-31 Reports due: June 1 KDE Review (feedback): July 1 (tentatively) 12

13. Reports That Are Due to KDE Summative Evaluation  Updated evaluation is coming  Word document emailed to GTC  Submitted to Secure Site Server GT Detail Report  Generated in Infinite Campus  Data should be verified before submitting to KDE  Uploaded by GTC to Secure Site Server 13

14. Data Clean Up/Update GT Missing Record Report – No missing records by May 31 Ad Hoc Reports  PTP invalid  GT and SAA invalid NOTE: Please wait until August 1 to enter students who have not been served during the 2014-2015 school year. NOTE: Wait until August 1 to end-date 3 rd grade Primary Talent Pool students 14

15. Ad Hoc Reports for Data Cleanup 15

16. Practice Time Adhoc Reports  PTP Invalid  Invalid SAA  Invalid GIA  Invalid Category 16

17. Correcting Primary Talent Pool Records 12 3 17

18. Correcting PTP Records Click to open record Type in end date 18

19. GT Detail Report Must send report for funding Student level data Overall student total Category totals Compare with other district lists Only the GT Coordinator (GTC) uploads to Web Application Administration Point of Contact (WAAPOC) site https://applications.education.ky.gov/Login/ 19

20. GT Detail Report Click here for the GT Detail Report Click only once, may take several minutes to generate 20

21. GT Detail Report Continued 21

22. Screen Shot of GT Detail Report 22

23. Missing Student Report 23

24. Missing Student Report 1) Click down arrow to filter for district 2) Click “Select All” to unselect all districts 3) Click in box to select your district 24

25. Missing Student Report Continued Sort students by district Look at the year identified and use Enrollment Tab to find district where student was identified If student was identified in previous district work with Enrollment Personnel to request a records transfer in IC If student does not have records in previous district, manually enter information from spreadsheet Use cells marked with “TRUE” for evidences Meet with GT Committee and parent inventory to offer services 25

26. Practice Time Correct PTP Records GT Detail Missing Student Record Report 26

27. Request for Records Release 27

28. Gifted and Talented Records Transfer  Gifted and Talented Records do NOT automatically transfer  Enrollment personnel will see the screen below when they have a new student 28

29. Gifted and Talented Record Transfer The following steps are for the person in charge of enrollment:  Click on “KY State Importing Wizard” in order to import GT Records when they are enrolling a new student  After clicking on the “Wizard”, the GT record page will be imported  Scroll down several pages to view the GT Data Entry page  Notify GT Coordinator/GT Teacher there is a new GT student in the district 29

30. GT Data Entry Screen This screen will be displayed when you import the data from the “KY State Importing Wizard” Click “Save” to save the record It is very important that the Enrollment personnel notify Gifted and Talented staff of new Gifted and Talented students to the district 30

31. Uploading to Secure Site Only GTC should upload Contact Kathie if you need login and/or PW Files are secure Email confirmation sent Web Application Site: https://applications.education.ky.gov/Login/ https://applications.education.ky.gov/Login/ 31

32. Web Server Upload Site 32

33. Secure Upload 33

34. Secure Upload 34

35. Gifted Benchmark Report 35

36. Gifted Benchmark Cont. Gifted Benchmark Example 36

37. Validation Report 37

38. Validation cont. 38

39. Validation Cont. 39

40. Validation cont. 40

41. Practice Time Secure Upload Gifted Benchmark Validation Report 41

42. ASSESSMENT FAQS REGULATIONS ON ASSESSMENT EXAMPLES Identification 42

43. General Intellectual Abilities (GI) Districts should use a norm-referenced full scale (verbal and non-verbal) test of intellectual ability Students must score at the 9 th stanine or above, unless special considerations are being utilized A few district examples are:  Otis-Lennon School Ability Test (OLSAT)  Cognitive Abilities Test (CogAT)  TerraNova Inview NOTE: Assessments should be normed every 8-10 years to keep up with current student population scores. 43

44. Specific Academic Aptitude (SAA) Districts should give a norm-referenced achievement test which gives a composite score Student should score at the 9 th stanine, unless a district is using special considerations A few examples:  Iowa Test of Basic Skills  Measures of Academic Progress  California Achievement Test NOTE: The NRT section (A) of the KPREP for Social Studies and Science may be used. 44

45. Other Assessments Screeners Some of the assessments districts are using for special populations:  Nagliereri  Kaufman Brief Special Considerations  Students with IEP  Disadvantaged  Underachieving  Minorities Twice-exceptional considerations  Discrepancies in sub scores 45

46. Webpage Resources KDE GT Webpage KAGE NAGC Hoagie’s GT Webpage Davidson GT Webpage Byrdseed SENG 2e Newsletter 46

47. Contact Information Kathie Anderson – Manager of Diverse Learners Branch Email: kathie.anderson@education.ky.govkathie.anderson@education.ky.gov Phone: 502-564-4970 ext. 4133 47