1. Template v7 January 30, 2013 1 Copyright © 2013. Infor. All Rights Reserved. www.infor.com

2. Template v7 January 30, 2013 2 Copyright © 2013. Infor. All Rights Reserved. www.infor.com 2 Learn Infor LN 10.2.1 Invoicing Ramamurthy Mahesh

3. Template v7 January 30, 2013 3 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Agenda Classic (Pre Infor ERP LN 10.2.1) and Enhanced (Infor ERP LN 10.2.1) Invoicing Architecture - Overview Differences – Classic and Enhanced Invoicing Enhanced Invoicing Invoicing from Invoicing 360 Invoicing from Sales Order – through Invoicing 360 Shipment based Invoicing Questions and Answers

4. Template v7 January 30, 2013 4 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Classic Invoicing - Architecture Billable Lines spread across multiple sessions (and tables) – depending on origin. No distinction between billable line and invoice line.

5. Template v7 January 30, 2013 5 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Classic Invoicing cisli205 (Invoice-Source relations) cisli207 (Invoice Advances) cisli208 (Reference table – confirmed invoice lines) cisli209 (Tax Amnts by Tax Auth) Interest Invoice (cisli210) Manual Sales Invoice - header cisli220 cisli225 (Manual Sales Invoice – line) cisli230 (Project Invoice - header) cisli235 (Project Invoice – line) cisli226 (Manual Sales Invoice – Int. Tax) cisli240 (Sales Invoice - header) cisli245 (Sales Invoice – line) cisli250 (Service Invoice - header) cisli255 (Service Invoice – line) cisli246 (Sales Invoice – COGS) cisli236 (Project Invoice – notes) cisli247 (Sales Invoice – Component Lines) cisli260 (Service Contracts - header) cisli265 (Service Contracts – line) cisli270 (Freight Invoice - header) cisli275 (Freight Invoice – line) cisli256 (Delivery Note by Service / Freight Invoice) cisli280 (Debit/Credit Notes - Finance) cisli290 (Rebate Invoice - header) cisli295 (Rebate Invoice – line) cisli206 (Tax Amounts by Tax Codes)

6. Template v7 January 30, 2013 6 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Enhanced Invoicing - Architecture Billable Lines stores billable lines of all origins. Deleted after posting Invoice Lines stored separately from billable lines. Invoice consists of Invoice Header (cisli305) Invoice Lines (cisli310) Invoice Lines – Additional Fields (cisli311) Invoice Satellites (cisli312) Invoice – Tax Details (cisli315) Installment Invoice Settlements (cisli320)

7. Template v7 January 30, 2013 7 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Enhanced Invoicing Invoice Header Invoice Lines Invoice Additions Tax Summary Billable Lines

8. Template v7 January 30, 2013 8 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Classic Invoicing vs. Enhanced Invoicing Classic InvoicingEnhanced Invoicing Billable LinesSpread over multiple sessions. Single session. No quick overview of all Billable Lines. Billable Lines gives a snapshot of those lines which are not yet posted. Deleted after invoices are posted. Invoice LinesNot present, instead same set of tables stored both billable lines and invoice lines. Stored separately linked to the Invoice. Identification of invoice line cumbersome - made up of multiple attributes. Unique invoice line identifying the transaction. No overview of all invoice lines linked to the Invoice. Invoice and all its lines stored together giving an immediate overview of the invoice.

9. Template v7 January 30, 2013 9 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Classic Invoicing vs. Enhanced Invoicing Classic InvoicingEnhanced Invoicing Tax LinesNo session available.Tax Details linked to Invoice session to give an overview of tax lines. Installment Settlements No session available.Installment Invoice Settlements linked to the Invoice Session to give an overview of Installment Settlements. Related invoices No session available.Related invoices session integrated with Invoices Session to show an overview of Related Invoices. (Example Credit note of a return order linked to the original Invoice).

10. Template v7 January 30, 2013 10 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Classic Invoicing vs. Enhanced Invoicing Classic InvoicingEnhanced Invoicing User profileNo defaulting mechanism (No user profile). Defaulting mechanism and authorizations based on user profile. Tax Rate Changes No possibility to influence tax rates after billable lines are released to invoicing. Tax Codes can be changed in Billable Lines (On Hold status) based on authorization from user profile. Possibility to change the Invoice date of a Composed Invoice and recalculate amounts based on the changed tax and currency rates. Invoicing 360No Invoicing Dashboard.Invoicing 360 available which gives an overview of all Billable Lines and Invoices. Easy filtering on both Billable Lines and Invoices. Most actions related to Invoicing can be performed from Invoicing 360.

11. Template v7 January 30, 2013 11 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Classic Invoicing vs. Enhanced Invoicing Classic InvoicingEnhanced Invoicing InvoicingBilling Request need to be created before invoicing can be started. No manual creation of Billing Request needed. Invoicing non- consecutive billable lines were tricky. Billable lines can be marked and user can create invoice with a single click. Possibility that more billable lines are invoiced than intended. What you see is what you get. Multiple user action before invoicing can be complete. Fewer user actions to complete invoicing. ComposingComposing multiple origins (fe. Sales and Freight) not possible. Composing multiple origins easy to set up. No clarity of why Billable Lines were not composed together. Fixed and variable composing criteria in the Invoices session show the reason for why billable lines were not composed together.

12. Template v7 January 30, 2013 12 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoice Invoice Lines Tax Information Installment Invoice Settlements Related Invoices

13. Template v7 January 30, 2013 13 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing 360 Billable Lines Invoices Summaries of Billable Lines and Invoices

14. Template v7 January 30, 2013 14 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing 360 Easy Filtering of Billable Lines and Invoices.

15. Template v7 January 30, 2013 15 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Scenarios Invoicing from Invoicing 360 Invoicing from Sales Orders – Zooming to Invoicing 360 Shipment Based Invoicing (Contracts)

16. Template v7 January 30, 2013 16 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing from Invoicing 360 Use Filtering option to select Billable lines to be invoiced Filtering option from Invoicing 360 Filtering option in Workspace Select Lines to be invoiced. Option – Preview Invoice to see the draft Invoice. Option – Create Invoice to compose, print and post invoice. Option – Compose Invoice to check composing criteria.

17. Template v7 January 30, 2013 17 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing from Invoicing 360 Compose Print and Post Billable Lines Non-Consecutive Billable Line selection

18. Template v7 January 30, 2013 18 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing from Sales Orders Zoom to Invoicing 360 via specific option Sales and Warehouse Invoice data. Switch to financial company done automatically. Sales Order pre-filtered in Invoicing 360. Option – Preview Invoice to see the draft Invoice. Option – Create Invoice to compose, print and post invoice. Option – Compose Invoice to check composing criteria.

19. Template v7 January 30, 2013 19 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing – Shipment Based Invoicing Applicable only for Contract Deliverables. When Shipment is frozen: Original Invoice can be printed ( Invoice in a box). Draft Invoice can be printed. The invoice will have status “Printed” and will be blocked for posting. When the shipment is confirmed, the Invoice will no longer be blocked for posting.

20. Template v7 January 30, 2013 20 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing – Shipment Based Invoicing

21. Template v7 January 30, 2013 21 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing – Shipment Based Invoicing Invoice blocked for posting until Shipment can be confirmed.

22. Template v7 January 30, 2013 22 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Invoicing – Shipment Based Invoicing Invoices can be posted after confirm Shipment.

23. Template v7 January 30, 2013 23 Copyright © 2013. Infor. All Rights Reserved. www.infor.com Questions ?