1. How to Run the MONTHLY FINANCIAL REPORT

2. Setting up the parameters and viewing the source transaction If a transaction in the report doesn’t match departmental records, you can use Budget Overview to “drill down” to the source of the transaction (Purchase Order, Travel Authorization, etc.).If a transaction in the report doesn’t match departmental records, you can use Budget Overview to “drill down” to the source of the transaction (Purchase Order, Travel Authorization, etc.). DemonstrationDemonstration Setting up and running the Monthly Financial Report Setting up and running the Monthly Financial Report Setting up and running the Monthly Financial Report Setting up and running the Monthly Financial Report If a transaction in the report doesn’t match departmental records, you can use Budget Overview to “drill down” to the source of the transaction (Purchase Order, Travel Authorization, etc.).If a transaction in the report doesn’t match departmental records, you can use Budget Overview to “drill down” to the source of the transaction (Purchase Order, Travel Authorization, etc.). DemonstrationDemonstration Setting up and running the Monthly Financial Report Setting up and running the Monthly Financial Report Setting up and running the Monthly Financial Report Setting up and running the Monthly Financial Report

3. Complete the Reconciliation Process 1.Compare detail information to department records.(Travel Authorization Requests, Purchase Orders, Requisitions, etc.) 2.Note any reconciling items (discrepancies between Monthly Financial Reports and departmental records that are not explained by viewing details in Budget Overview). 3.Sign the Certification Statement Monthly. – NOTE: The Certification Statement must include the signatures of the Reconciler and Department Manager/Certifier (PI must sign for Sponsored Programs/Grants). 1.Compare detail information to department records.(Travel Authorization Requests, Purchase Orders, Requisitions, etc.) 2.Note any reconciling items (discrepancies between Monthly Financial Reports and departmental records that are not explained by viewing details in Budget Overview). 3.Sign the Certification Statement Monthly. – NOTE: The Certification Statement must include the signatures of the Reconciler and Department Manager/Certifier (PI must sign for Sponsored Programs/Grants).

4. Monthly Financial Report Processing using UTShare (Formerly known As Statement of Accounts) Course #PS 207.01 Dates and TimesLocations 2/18/2015 @ 8:30 am – 10:30 amNPB 1.412 2/20/2015 @ 8:30 am – 10:30 amNPB 1.412 2/23/2015 @ 1:30 pm – 3:30 pmNPB 1.412 2/25/2015 @ 2:00 pm – 4:00 pmDB 1.402 (DT) 3/02/2015 @ 8:30 am – 10:30 amNPB 1.412 3/23/2015 @ 1:30 pm – 3:30 pmDB 1.412 (DT) 3/25/2015 @ 3:00 pm – 5:00 pmNPB 1.412 4/13/2015 @ 1:30 pm – 3:30 pmNPB 1.412 5/11/2015 @ 1:30 pm – 3:30 pmNPB 1.412