1. Reading TAKS Training - February 15, 2011 Math TAKS Training - April 12, 2011 2011 TAKS General Test Administration & Procedural Training

2. Test Security and Confidentiality Requirements All testing personnel must be trained and sign an oath before handling secure test materials. All testing personnel must be trained and sign an oath before handling secure test materials. All tests must be administered in strict accordance with the instructions contained in the test administration materials. All tests must be administered in strict accordance with the instructions contained in the test administration materials. No person may view, reveal, or discuss the contents of a test or answer document before, during, or after a test administration. No person may view, reveal, or discuss the contents of a test or answer document before, during, or after a test administration. Secure test material may not be duplicated. Secure test material may not be duplicated. No person providing an oral administration of a test may record confidential test content, write notes, perform calculations or solve test items, or place any other marks in a test booklet. It is prohibited to respond to test items, record the information they see, or discuss the content of the test at any time. No person providing an oral administration of a test may record confidential test content, write notes, perform calculations or solve test items, or place any other marks in a test booklet. It is prohibited to respond to test items, record the information they see, or discuss the content of the test at any time.

6. Test administrators who give an oral administration of a test are required to sign a separate section of the test administrator’s administration-specific oath. Test administrators who give an oral administration of a test are required to sign a separate section of the test administrator’s administration-specific oath. A copy of each student’s TAKS, including TAKS-A. composition and / or open-ended reading responses for assessments administered in March 2011, except TAKS-M tests may be retained. (making copies of field-test compositions or field-test open-ended responses is prohibited) A copy of each student’s TAKS, including TAKS-A. composition and / or open-ended reading responses for assessments administered in March 2011, except TAKS-M tests may be retained. (making copies of field-test compositions or field-test open-ended responses is prohibited) No person may answer verbally or nonverbally any question that relates to the contents of a test before, during, or after a test administration. No person may answer verbally or nonverbally any question that relates to the contents of a test before, during, or after a test administration. Test Security and Confidentially Requirements

7. A new administration specific oath general must be signed for each test administration. Sign Section 1 after your training. Sign Section 1 after your training. Sign Section 2 after you complete administering the test. Sign Section 2 after you complete administering the test. Sign Section 3 if you conducted an oral administration. If you did not conduct an oral administration then leave blank. Sign Section 3 if you conducted an oral administration. If you did not conduct an oral administration then leave blank.

8. A new administration specific oath for TAKS-M must be signed for each test administration. Sign Section 1 after your training. Sign Section 1 after your training. Sign Section 2 after you complete administering the test. Sign Section 2 after you complete administering the test. Sign Section 3 if you conducted an oral administration. If you did not conduct an oral administration then leave blank. Sign Section 3 if you conducted an oral administration. If you did not conduct an oral administration then leave blank.

9. Test Security and Confidentially Requirements No person may review or discuss student responses during or after a test administration. No person may review or discuss student responses during or after a test administration. No person may change or amend any response recorded by a student or instruct a student to do so. No person may change or amend any response recorded by a student or instruct a student to do so. All campus personnel who participate or handle secure test materials must be trained and sign a security oath. All campus personnel who participate or handle secure test materials must be trained and sign a security oath. A certified staff member will be directly responsible for supervising certified or noncertified paraprofessionals during the administration of state assessments. If a violation of test security or confidentiality occurs under this circumstance, the supervising certified professional is subject to penalties.

10. Test Security and Procedural Requirements Preparing for Test Administrations Test administrators must initial the “Out” box of the 2011 TAKS Materials Control Form after verifying they have received the exact number of test booklets and checked to ensure the security numbers match those recorded. Test administrators must initial the “Out” box of the 2011 TAKS Materials Control Form after verifying they have received the exact number of test booklets and checked to ensure the security numbers match those recorded. Test administrators must be present in the testing room at all times during testing. Test administrators must be present in the testing room at all times during testing. Ensure that the seating chart has been completely filled out, including the names of students testing and the students’ locations in the room. Also include the names of all test administrators / monitors involved in the session. (If students are moved to another testing location an additional seating chart must be completed) Ensure that the seating chart has been completely filled out, including the names of students testing and the students’ locations in the room. Also include the names of all test administrators / monitors involved in the session. (If students are moved to another testing location an additional seating chart must be completed) ALL bulletin boards and instructional displays must be covered or removed during testing. ALL bulletin boards and instructional displays must be covered or removed during testing. A “Testing--Do Not Disturb” sign must be posted outside the testing room. A “Testing--Do Not Disturb” sign must be posted outside the testing room.

11. No element of the testing room’s environment should hinder any student’s performance. The testing room should be quiet, well-lighted, well ventilated, and comfortable. (Each student should have enough space in which to work.) No element of the testing room’s environment should hinder any student’s performance. The testing room should be quiet, well-lighted, well ventilated, and comfortable. (Each student should have enough space in which to work.) Students arriving late will be administered the test directions in the library then walked to their perspective testing room. Students arriving late will be administered the test directions in the library then walked to their perspective testing room. Test administrators must actively monitor the testing room. Test administrators must actively monitor the testing room. The test administrator: The test administrator: should confirm students are working independently should confirm students are working independently must not allow students access to nonallowable material must not allow students access to nonallowable material should periodically remind students to record their responses on their scorable documents should periodically remind students to record their responses on their scorable documents Test Security and Procedural Requirements

12. Reinforcing, reviewing for, and / or distributing testing strategies during an assessment is strictly prohibited. Reinforcing, reviewing for, and / or distributing testing strategies during an assessment is strictly prohibited. Students must remain seated during testing, except when they are acquiring or returning authorized reference material or calculators. Students must remain seated during testing, except when they are acquiring or returning authorized reference material or calculators. Students are not allowed to talk to one another while test booklets are open. Students are not allowed to talk to one another while test booklets are open. Students must be allowed to have as much time as necessary to respond to every test item. (Districts are not required to test beyond the regular school hours, but they are free to do so if they choose.) San Benito CISD will test beyond the school hours. Students must be allowed to have as much time as necessary to respond to every test item. (Districts are not required to test beyond the regular school hours, but they are free to do so if they choose.) San Benito CISD will test beyond the school hours. Test Security and Procedural Requirements

13. Students must be allowed to work at his or her individual speed. (Students may NOT be directed to speed up or slow down.) Students must be allowed to work at his or her individual speed. (Students may NOT be directed to speed up or slow down.) Only students are allowed to erase their stray marks or darken answer-choice circles, and only during the scheduled test session. Only students are allowed to erase their stray marks or darken answer-choice circles, and only during the scheduled test session.

14. Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities. Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities. Each person participating in the testing program is responsible for reporting immediately to Mrs. N. L. Espinoza, campus testing coordinator, any violation or suspected violation of test security or confidentiality, including all testing irregularities. Each person participating in the testing program is responsible for reporting immediately to Mrs. N. L. Espinoza, campus testing coordinator, any violation or suspected violation of test security or confidentiality, including all testing irregularities.

15. Penalties for Prohibited Conduct In accordance with 19 TAC, Chapter 101, any person who violates, assists in the violation of, or solicits another to violate or assist is the violation of test security or confidentiality, and any person who fails to report such a violation, may be penalized through placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term; placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term; issuance of an inscribed or non-inscribed reprimand; issuance of an inscribed or non-inscribed reprimand; suspension of a Texas educator certificate for a set term; or suspension of a Texas educator certificate for a set term; or revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Additionally, irregularities in test security or confidentiality may result in the invalidation of students’ assessments.

16. Eligibility Error  Eligible students were not tested  Ineligible students were tested IEP Implementation Issue  A student receiving special education services was provided an unapproved or undocumented accommodation or was not provided a prescribed accommodation.  A student receiving special education services was administered the wrong test. Eligibility Error  Eligible students were not tested  Ineligible students were tested IEP Implementation Issue  A student receiving special education services was provided an unapproved or undocumented accommodation or was not provided a prescribed accommodation.  A student receiving special education services was administered the wrong test. Improper Accounted for Secure Materials  Secure materials were not returned, checked in, and accounted for at the end of the testing day.  A test administrator, campus / district testing coordinator lost or misplaced completed answer document(s), test booklet(s), or other secure materials.  Secure materials were not returned to the testing contractor by published date. Testing Irregularities

17. Monitoring Error  A test administrator left a room unattended when students or secure materials were present  Secure materials were left unattended during a short break taken in the testing room, or restroom / lunch breaks.  Testing personnel did not monitor students during a break.  A test administrator did not ensure students were working independently (for example, examinees were not prevented from gaining an unfair advantage through the use of cell phones, text messages, or other means).  A test administrator did not verify that a student filled in his or her responses on the answer document.  A student was allowed to remove secure materials from the testing area / room. Monitoring Error  A test administrator left a room unattended when students or secure materials were present  Secure materials were left unattended during a short break taken in the testing room, or restroom / lunch breaks.  Testing personnel did not monitor students during a break.  A test administrator did not ensure students were working independently (for example, examinees were not prevented from gaining an unfair advantage through the use of cell phones, text messages, or other means).  A test administrator did not verify that a student filled in his or her responses on the answer document.  A student was allowed to remove secure materials from the testing area / room.

18. What is NOT Active Monitoring? Working on the computer or checking email. Working on the computer or checking email. Reading a book, magazine, or newspaper. Reading a book, magazine, or newspaper. Grading papers or working on lesson planning. Grading papers or working on lesson planning. Leaving the room without a trained substitute test administrator in the room. Leaving the room without a trained substitute test administrator in the room. Leaving students unattended during breaks. Leaving students unattended during breaks. Reading the test over a student’s shoulder. Reading the test over a student’s shoulder. Checking student responses during testing. Checking student responses during testing.

19. Procedural Error  An unauthorized individual (for example, a student or untrained personnel) was permitted to transport secure test materials.  A test administrator failed to issue the correct materials (for example, charts, rulers, #2 pencils, dictionaries, calculators), or students were provided nonallowable materials.  Testing personnel who were not properly trained were allowed to administer tests or handle secure materials.  A test administrator failed to use the test administration materials or failed to read aloud the bolded, scripted test administration directions verbatim as outlined in the test administration materials.  A student was provided a nonallowable accommodation.  A test administrator failed to remove or cover ALL instructional displays. Procedural Error  An unauthorized individual (for example, a student or untrained personnel) was permitted to transport secure test materials.  A test administrator failed to issue the correct materials (for example, charts, rulers, #2 pencils, dictionaries, calculators), or students were provided nonallowable materials.  Testing personnel who were not properly trained were allowed to administer tests or handle secure materials.  A test administrator failed to use the test administration materials or failed to read aloud the bolded, scripted test administration directions verbatim as outlined in the test administration materials.  A student was provided a nonallowable accommodation.  A test administrator failed to remove or cover ALL instructional displays. Testing Irregularities

20. The kinds of behaviors described below constitute serious violations of test security or confidentiality. Disciplinary action at both the local and state levels may be taken against the test administrator, including suspension or termination of educator certification credentials. Testing Personnel: viewed a test before, during or after an assessment scored student tests, either formally or informally discussed secure test content, student responses / performance made a copy of secure materials test without permission from TEA directly or indirectly assisted students with responses to test questions tampered with student responses Potential Referral to the Educator Certification and Standards Division

21.  If testing personnel suspect an examinee has cheated on a state assessment, they must immediately report to Mrs. N. L. Espinoza.  The district may elect to invalidate the student’s test.  Additional disciplinary actions may be taken at the local level in accordance with district policy.  Any locally-determined disciplinary actions stemming from the cheating must be submitted to TEA via the online reporting form.  A separate online incident report form and documentation are necessary only if the district determines that testing personnel contributed to, caused, or did not detect the cheating due to inadequate monitoring or another error.  If testing personnel suspect an examinee has cheated on a state assessment, they must immediately report to Mrs. N. L. Espinoza.  The district may elect to invalidate the student’s test.  Additional disciplinary actions may be taken at the local level in accordance with district policy.  Any locally-determined disciplinary actions stemming from the cheating must be submitted to TEA via the online reporting form.  A separate online incident report form and documentation are necessary only if the district determines that testing personnel contributed to, caused, or did not detect the cheating due to inadequate monitoring or another error. Reporting of Disciplinary Actions Taken Against Students for cheating on State Assessments

22. The use of cell phones and other personal electronic devices during testing is not permitted.  Making or receiving calls disrupts the testing environment.  Making or receiving calls could compromise the confidentiality of the test.  Text messaging, camera features, and Internet capability of cell phones could be used to compromise the security and confidentiality of the test.  The use of personal electronic devices, such as MP3 players or personal organizers, disrupts the testing environment and might be a source of direct answers. The use of cell phones and other personal electronic devices during testing is not permitted.  Making or receiving calls disrupts the testing environment.  Making or receiving calls could compromise the confidentiality of the test.  Text messaging, camera features, and Internet capability of cell phones could be used to compromise the security and confidentiality of the test.  The use of personal electronic devices, such as MP3 players or personal organizers, disrupts the testing environment and might be a source of direct answers. Cell Phone Use

23.  In 9th Grade, students must be provided appropriate tools during assessments so that their performance on the test is a more valid and reliable indicator of what they know and can do.  There must be at least one (1) dictionary for every five (5) students.  It is recommended that there be one (1) thesaurus for every five (5) students.  Students may also use a combination dictionary / thesaurus.  The use of foreign-language reference material is NOT permitted unless student is eligible to use such materials described in the Accommodations Manual.  Jeanne Johanns will be in charge of ensuring all classrooms have dictionaries / thesauruses  In 9th Grade, students must be provided appropriate tools during assessments so that their performance on the test is a more valid and reliable indicator of what they know and can do.  There must be at least one (1) dictionary for every five (5) students.  It is recommended that there be one (1) thesaurus for every five (5) students.  Students may also use a combination dictionary / thesaurus.  The use of foreign-language reference material is NOT permitted unless student is eligible to use such materials described in the Accommodations Manual.  Jeanne Johanns will be in charge of ensuring all classrooms have dictionaries / thesauruses Dictionary and Thesaurus Use Teachers are not to remove any dictionaries / thesauruses once they are placed in a testing room.

24.  In 9th Grade students must be provided appropriate tools during assessments so that their performance on the test is a more valid and reliable indicator of what they know and can do.  Graphing calculator without QWERTY keyboard or computer algebra system (CAS) required throughout the entire administration.  Students may use their own calculators instead of the ones provided by the district. (students will be provided calculators by the campus) - Veronica Ferrer will be in charge of preparing all calculators.  District / campus personnel are responsible for ensuring that both district / student-supplied calculators are cleared before and after testing.  All types of memory, including standard memory, RAM, ROM, and flash ROM, must be cleared to factory default both before and after testing.  Any programs or applications must be removed or disabled prior to testing.  In 9th Grade students must be provided appropriate tools during assessments so that their performance on the test is a more valid and reliable indicator of what they know and can do.  Graphing calculator without QWERTY keyboard or computer algebra system (CAS) required throughout the entire administration.  Students may use their own calculators instead of the ones provided by the district. (students will be provided calculators by the campus) - Veronica Ferrer will be in charge of preparing all calculators.  District / campus personnel are responsible for ensuring that both district / student-supplied calculators are cleared before and after testing.  All types of memory, including standard memory, RAM, ROM, and flash ROM, must be cleared to factory default both before and after testing.  Any programs or applications must be removed or disabled prior to testing. Calculator Use

25.  Students must be provided the tools during assessments so that their performance on the test is a more valid and reliable indicator of what they know and can do.  Test administrators must give the appropriate state- supplied mathematics chart to each student to use during the mathematics tests.  The mathematics chart is also printed in each test booklet  Students are NOT allowed to write on the separate mathematics chart or ruler.  Students may make notes or work problems in their test booklets.  Students must be provided the tools during assessments so that their performance on the test is a more valid and reliable indicator of what they know and can do.  Test administrators must give the appropriate state- supplied mathematics chart to each student to use during the mathematics tests.  The mathematics chart is also printed in each test booklet  Students are NOT allowed to write on the separate mathematics chart or ruler.  Students may make notes or work problems in their test booklets. Mathematics Charts and Rulers

26. Oral Administration Available for eligible special education students on TAKS, TAKS Accommodated, and TAKS-M. Available for eligible special education students on TAKS, TAKS Accommodated, and TAKS-M. Encompasses different levels of reading support - must be documented in IEP. Encompasses different levels of reading support - must be documented in IEP. Form 1 must be used for primary test administrations. Form 1 must be used for primary test administrations. The test administrator needs a copy of the test booklet. The test administrator needs a copy of the test booklet. Test security requires additional training and additional signature on security oath when the teacher is reading the test as part of the test administration. Test security requires additional training and additional signature on security oath when the teacher is reading the test as part of the test administration.

27.  Test administrators are NOT allowed to answer any questions related to the content of the test itself.  If a student asked a question, you may respond, “I can’t answer that for you, just do the best you can.”  Test administrators and school personnel are NOT allowed to:  translate test questions or passages;  rephrase or add information to questions or prompt;  discuss test questions with anyone before, during, or after testing, or  score test items or discuss with students how they performed.  Test administrators are NOT allowed to answer any questions related to the content of the test itself.  If a student asked a question, you may respond, “I can’t answer that for you, just do the best you can.”  Test administrators and school personnel are NOT allowed to:  translate test questions or passages;  rephrase or add information to questions or prompt;  discuss test questions with anyone before, during, or after testing, or  score test items or discuss with students how they performed. AnsweringQuestions

28.  All answers must be marked on an answer document with a No. 2 pencil.  Answers marked in a nonscorable test booklet will NOT be scored.  Test administrators are not allowed to require students to first mark their answers in the test booklet and then transfer them to the answer document.  Students may be allowed to use highlighters or colored pencils in the nonscorable test booklets to emphasize important information on a subject-area test.  All answers must be marked on an answer document with a No. 2 pencil.  Answers marked in a nonscorable test booklet will NOT be scored.  Test administrators are not allowed to require students to first mark their answers in the test booklet and then transfer them to the answer document.  Students may be allowed to use highlighters or colored pencils in the nonscorable test booklets to emphasize important information on a subject-area test. Scorable Documents

29.  Test administrators must collect a students test material if they finish their test earlier than others.  Test administrators must quickly scan the completed answer document only to verify that responses are marked. Test administrators may not look at or comment on answers to individual test questions or point out individually-skipped test items.  If the student has not done so, the test administrator must say, “You have not recorded responses on the answer document. Please go back and mark your answers on it now.”  Test materials should then be returned to the students so they may fill in their answers.  After test is collected, students may be allowed to quietly read a book. These students will not be allowed to do any other activity while others are still testing. Absolutely NO talking will be allowed.  Immediately after each test session, the test administrator must return test materials to the POD administrator.  Test administrators will be required to sign the bottom of their oaths after the entire administration has been completed.  Test administrators must collect a students test material if they finish their test earlier than others.  Test administrators must quickly scan the completed answer document only to verify that responses are marked. Test administrators may not look at or comment on answers to individual test questions or point out individually-skipped test items.  If the student has not done so, the test administrator must say, “You have not recorded responses on the answer document. Please go back and mark your answers on it now.”  Test materials should then be returned to the students so they may fill in their answers.  After test is collected, students may be allowed to quietly read a book. These students will not be allowed to do any other activity while others are still testing. Absolutely NO talking will be allowed.  Immediately after each test session, the test administrator must return test materials to the POD administrator.  Test administrators will be required to sign the bottom of their oaths after the entire administration has been completed. After Testing

30. Coding the Answer Documents Mark ONE score code (pg. 33) of TAKS General Administrator Manual for each test that is included on the answer document. Mark the test taken for TAKS and TAKS-A on the answer document. Mark ONE score code (pg. 33) of TAKS General Administrator Manual for each test that is included on the answer document. Mark the test taken for TAKS and TAKS-A on the answer document. Accommodation coding will be handled by the campus testing coordinator. Accommodation coding will be handled by the campus testing coordinator. TAKS-M General

31. Preparing Materials for Return Verify that no answer documents have been left inside test booklets. Verify that no answer documents have been left inside test booklets. Mark the correct score code (pg. 33) on each answer document for every student who completes the test. Mark the correct score code (pg. 33) on each answer document for every student who completes the test. Verify that all test booklets and answer documents are accounted for to include voided or unused answer documents: Verify that all test booklets and answer documents are accounted for to include voided or unused answer documents: Answer documents in alpha order Answer documents in alpha order Test booklets by security number order Test booklets by security number order Seating Chart, Transfer Form, Count Form Seating Chart, Transfer Form, Count Form “Do Not Disturb” & “HELP” signs “Do Not Disturb” & “HELP” signs Bathroom passes will be picked up at the end of the testing day Bathroom passes will be picked up at the end of the testing day TAKS Manuals TAKS Manuals Signed test administrator oath Signed test administrator oath

32. Reading TAKS Administration Timeline February 21, 2011 - you will receive testing maps, duties, procedural requirements, testing rosters, and a copy of a blank seating chart (seating chart must be completely filled out to include test administrator’s / monitor’s / student’s name, and their location in the testing room) February 21, 2011 - you will receive testing maps, duties, procedural requirements, testing rosters, and a copy of a blank seating chart (seating chart must be completely filled out to include test administrator’s / monitor’s / student’s name, and their location in the testing room) February 22, 2011 - begin covering and/or removing ALL instructional displays in hallways and classrooms (classroom windows and doors must be clear) February 22, 2011 - begin covering and/or removing ALL instructional displays in hallways and classrooms (classroom windows and doors must be clear) February 25, 2011 - final administrative check of classrooms & hallways February 25, 2011 - final administrative check of classrooms & hallways February 22-25, 2011 - notify students of their testing room February 22-25, 2011 - notify students of their testing room February 28, 2011 - ensure all students are aware of where to report for testing February 28, 2011 - ensure all students are aware of where to report for testing March 1, 2011 - 7:15 - 8:00 A.M. - pick up test material and procedures in the main building seminar room - (next to library) March 1, 2011 - 7:15 - 8:00 A.M. - pick up test material and procedures in the main building seminar room - (next to library) TEST MODE ALL DAY TEST MODE ALL DAY

33. Math TAKS Administration Timeline April 12, 2011 - Math TAKS Administration & Procedural Training April 12, 2011 - Math TAKS Administration & Procedural Training April 20, 2011 - you will receive testing maps, duties, procedural requirements, testing rosters, and a copy of a blank seating chart (seating chart must be completely filled out to include test administrator’s / monitor’s / student’s name, and their location in the testing room) April 20, 2011 - you will receive testing maps, duties, procedural requirements, testing rosters, and a copy of a blank seating chart (seating chart must be completely filled out to include test administrator’s / monitor’s / student’s name, and their location in the testing room) April 22, 2011 - Easter Holiday April 22, 2011 - Easter Holiday April 25, 2011 - begin covering and/or removing ALL instructional displays in hallways and classrooms (classroom windows and doors must be clear) April 25, 2011 - begin covering and/or removing ALL instructional displays in hallways and classrooms (classroom windows and doors must be clear) April 26, 2011 - final administrative check of classrooms & hallways April 26, 2011 - final administrative check of classrooms & hallways April 22-26, 2011 - notify students of their testing room April 22-26, 2011 - notify students of their testing room April 27, 2011 - ensure all students are aware of where to report for testing April 27, 2011 - ensure all students are aware of where to report for testing April 28, 2011 - 7:15 - 8:00 A.M. - pick up test material and procedures in the main building seminar room - (next to library) April 28, 2011 - 7:15 - 8:00 A.M. - pick up test material and procedures in the main building seminar room - (next to library) TEST MODE ALL DAY TEST MODE ALL DAY

34. Test Administrator Responsibilities This PowerPoint is not a substitute for reading the appropriate sections of the 2011 TAKS / TAKS-M / TAKS-Alt General Test Administrator Manuals. These manuals are available online. Enter the VMA website, click on Testing Information, then click on the tab labeled TAKS. Web-based Test Administrator Training Modules http://www.TexasAssessment.com/TAonlinetraining