1. PHE 504: GRADUATE INTERNSHIP (“FIELD EXPERIENCE”) Orientation & Answers to Frequently Asked Questions

2. What is the purpose of the Field Experience? To demonstrate and apply knowledge and skills gained during program in a real-world setting To integrate theory and practice in a supervised, applied setting Socialization into field of public health To reflect on your learning competencies in the context of your field experience

3. What is PHE 504? “Field experience” vs. “Internship” A culminating experience for students in the OMPH Health Promotion track 6 credits total (200 hours), over 1 or 2* terms *If over two terms, register for 3 & 3 credit hours; will be assigned “I” grade for first term until placement is complete All core & track required classes must be completed before beginning your field experience To be completed at conclusion of program All students in the OMPH Health Promotion Track must register for PHE 504

4. What does the Field Experience involve? Participation in a project addressing a public health issue, with guidance of preceptor Applying classroom experience, knowledge, and skills Daily journaling of work experience and reflections about the field experience Bi-weekly communication with Coordinator Completing Reflective Summary Report, Evaluation, and providing examples of products developed Demonstrably meeting measurable learning, track, and program competencies

5. What are the Prerequisites? Complete all core and track required courses Meet with advisor to discuss interests and possible sites Meet with Coordinator to discuss details and approval processes, as needed Complete Application and Learning Contract form; complete Field Experience Agreement (as required); provide copies of both forms to advisor and preceptor Develop measurable learning competencies addressing, at minimum, HP Competencies 1, 3, 4, 8, 9, and 10 Note: Some sites may require background checks and vaccinations

6. How do I find a Field Placement? Research, informational interviews, exploration OMPH, PSUMPH, SCH listservs and websites Personal contacts and connections Faculty and advisory consultations www.idealist.org

7. Some variables to consider… Issue interests Professional goals Skills to apply and competencies to meet Work environment Opportunity logistics Other restrictions or needs Qualifications of preceptor Must work on site (cannot work at PSU or home) Must not drive clients in personal care No clinical activities Places you may want to work someday, as well as at those you may not!

8. What is the role of the Preceptor? Helps shape and agrees to facilitate implementation of the Learning Contract Supervises and guides the student through the Field Experience Completes the Student Evaluation Form (provided, with due date, by student), and returns it to the School of Community Health Debriefs with faculty advisor or field experience coordinator regarding student’s performance, as necessary

9. What are the minimum qualifications for Preceptors Public health credentials, by virtue of training and/or experience, for purposes of mentoring and evaluating the student in the application of the public health skills and knowledge developed during the MPH degree program PSU faculty may not serve as preceptors

10. What are preceptors looking for? Preceptors commonly evaluate students on their demonstration of: Confidence in communication and demonstration of skills Initiative, and ability to ask questions Working well both independently and as part of a team

11. Position Descriptions The Field Experience Application and Learning Agreement packet must include a formal position description Work with preceptor to develop a formal position description if one does not exist Should include: General description of project you will be joining Placement responsibilities Required Skills Terms of placement (location, start/end dates, etc.) Description of placement site Preceptor contact information

12. Two Key Questions for Determining Suitability of Field Experience Site 1. Is the project “public health” in nature, such that I will be able to apply public health tools and techniques to the issues I am to address? 2. Is the preceptor of a background that s/he can guide me in the specific application of the public health tools and techniques I have learned in this program?

13. Where have students been placed? State Public Health Division County Health Departments Other public agencies Health voluntaries, not-for-profit organizations Condition-specific organizations Population-specific organizations Advocacy organizations Insurance companies School districts Colleges/Universities …Etcetera…

14. What duties do interns perform? Community organizing Project development and/or implementation Evaluation Report development and writing Media work Research Volunteer training Public education Development of health promotion materials Advocacy Policy work …And much more!

15. Why is the Learning Contract important? Specifies learning competencies that determine the placement, and how they relate to track competencies Identifies activities and roles you will fulfill Lists the products you will develop during placement Provides information about the site Projects date of completion => Note: this is a CONTRACT. Failure to satisfactorily complete what is specified in the contract will result in not passing the placement.

16. What are the Health Promotion Track Competencies? 1. Apply theory in the development, implementation, and evaluation of health promotion interventions, programs, and policies 2. Develop interventions and programs to effect change at multiple levels, including individual, community, organization, and policy 3. Design and implement strategies to promote health 4. Solicit and integrate input from community and organization stakeholders 5. Design and deliver health communication messages 6. Evaluate and interpret results from program evaluations and other research

17. What are the Health Promotion Track Competencies? (continued) 7. Define research problems, frame research questions, design research procedures, and outline methods of analysis 8. Apply ethical principles that govern the practice of public health 9. Enact cultural competency in diverse social and cultural communities 10. Develop a substantive Area of Emphasis

18. How do I write Learning Competencies? Note: Competency vs. Objective Ensure they are SMART: specific, measurable, appropriate, realistic, time-limited Use “Who will do How Much of What by When” format Describe the performance of a major cognitive skill relative to your specific project activities Identify the intended outcome or product, not the process Develop only one competency for each skill Create at least one Learning Competency for each identified Track Competency Use “action verbs”

19. Note on Learning Competencies and Learning Activities Remember: This is your first opportunity to bring to bear all competencies from across the program in one “real world” setting; even developing competencies is a learning activity. It is not expected that it will be completely “ready to go” on the first submission. All projects are different – scope of work, context, final products, etc. Therefore: Plan for guidance and the possibility of revisions. Reviewing a draft of the matrix and job description with coordinator during the 3 rd week of the term can be really helpful! All Competency Matrices are different – what works for your colleagues may not apply for you Do not copy, transpose, or otherwise base your competencies or contract on someone else’s. Do develop your own specific, measurable, realistic, appropriate, and time-limited competencies based on the terms and deliverables of YOUR project.

20. Are Field Experiences paid positions? Neither required nor expected Paid position may be negotiated between preceptor and student University is not involved in arrangements

21. What is Field Experience Agreement? (if required) A signed interagency agreement between PSU and field placement site Delineates roles, responsibilities, and institutional terms of placement Not in handbook; will be provided by Field Experience Coordinator Tailored to each placement If required for your placement, must be complete and on file prior to start date Contact Lucy or Nicole to see if your placement requires this agreement.

22. How do I register for PHE 504? Different than registering for other classes Application and Learning Contract is signed by student, preceptor, and faculty advisor Field Experience Agreement (if required) is signed by site agency, faculty advisor, and PSU Copies of both the completed Application and Learning Contract and Field Experience Agreement (if required) should be provided to preceptor and Field Experience Coordinator Student completes goldenrod colored Special Registration Form, available in SCH. Receives departmental stamp upon Field Experience Coordinator approval Manual registration; please allow few extra days for processing Registration is not sufficient in the absence of required documentation, which must be complete and on file by the start date of the placement – and vice versa.

23. How do I complete the Field Experience? Demonstrably meet all of the measurable Learning Competencies that support learning of OMPH Track Competencies Submit in hardcopy both the reflective Summary Report & Evaluation Report by Monday of the 9 th week of the term in which the placement will be complete. Submit in hardcopy examples of work completed (cleaned) Request that Preceptor complete the Student Evaluation Form and return it to Field Experience Coordinator. Note: form and due date (end of week 9) to be provided to preceptor by student Complete and submit signed PHE 504 Checklist Meet with advisor to debrief, as recommended

24. Bi-weekly reports Brief activity reports are due at the end of the first two weeks of the placement, and are due in two week intervals until the end of the placement, irrespective of term breaks. Must consist of concise yet sufficient detail describing work completed during the two weeks just passed, as well as planned activities for the subsequent two weeks. Note that approvals for activities not included in the contract must be gathered prior to that work beginning. Reports are one opportunity to problem-solve and specify issues that have surfaced during the course of the placement. Always contact the FE Coordinator with problems requiring immediate attention.

25. Changes to Competency Matrix Bi-weekly reports provide the opportunity to identify challenges during the Field Experience Often changes to Learning Competencies and Learning Activities are required All changes must be made to the Competency Matrix using “track changes” and submitted to Field Experience Coordinator and Preceptor Students must fulfill all Learning Competencies as they relate to the OMPH Track Competencies

26. Reflective Summary Report Components This reflective report should be a minimum of 6 pages, typed, single-spaced, and should contain the following information: Title Page (not in page count) Introduction Evaluation of Learning Competencies (start each assessment with a statement of your related learning competency) Conclusion and Recommendations (i.e., reflections on specific experiences) Appendices with final products (not in page count) Attach: Evaluation Report (not in page count) Please: No paper or plastic folder, covers, or binders

27. What is the purpose of an Evaluation Report? To clearly demonstrate how your specific Learning Competencies are reflections of the required OMPH Track Competencies by addressing each activity in the matrix. To reflect on the overall experience of the placement To identify the challenges and successes of the experience To provide ideas on how the field experience can be improved To assist with future placement of students

28. What is the purpose of the Preceptor’s Student Evaluation form? Allows the preceptor to comment on the student’s performance Provides feedback to the student on his/her contributions to the organization (integrated into total feedback) Provides additional information to advisor and field experience coordinator regarding student performance Provides useful process information for the faculty advisor as s/he places students in the future

29. How is the PHE 504 grade determined? Placement products are reviewed by both your academic advisor and the FE Coordinator. Pass: Demonstrable accomplishment of ALL learning competencies Preceptor’s Student Evaluation form submitted with favorable reviews Required paperwork (including summary report, examples of work, FE checklist) complete and submitted Not Passed: Learning competencies not demonstrably met Required paperwork not complete and/or submitted Poor preceptor Student Evaluation

30. Establishing a placement, step-by-step Step 1: Orientation Step 2: Preliminary thinking Step 3: Meet with Faculty Advisor Step 4: Research potential sites Step 5: Communicate with FE Coordinator about plans Step 6: Contact sites, discuss, decide; begin draft of Application and Learning Contract Step 7: Bring draft to Coordinator; begin risk management procedures, FE Agreement, and/or IRB procedures (as required) Step 8: Revise and submit approved Application, Agreement, and any additional required documentation no later than the Monday of the 5 th week of term prior to planned field work term,1 full term prior if international placement.

31. Timeline -2 terms-1 term Start Placement 5 wks5 wks (Monday) Wks 2,4,6,8 Monday Week 9 Bi-weekly updates Assignments Due Approvals Received Documentation due (domestic) All: schedule with FEC; Documentation due (if international) Meet w/Advisor; Meet w/FEC (if international) End Attend Orientation & download Handbook Register for PHE 504 Meet w/ FE Coordinator to review draft project description and matrix (recommended)

32. Summary of paperwork to be completed Before placement Application & Learning Contract (includes position description) Field Experience Agreement (as required) Other risk management, travel, or IRB documentation (as required) During placement Bi-weekly email communication with Field Experience Coordinator, for duration of placement At conclusion of placement (in hardcopy) Reflective Summary Report Evaluation Report Examples of final products for site (cleaned) Preceptor’s Student Evaluation Form Graduate Field Experience Student Checklist

33. To prepare in advance Update your resume Have career objectives in writing Think about skills you would like to augment before graduating when selecting a field experience

34. Other processes Human Subjects approval (if research placement) International travel approval Other off-campus activities approvals, depending upon nature of placement

35. Further information For more information, please refer to the Graduate Field Experience handbook at: http://www.pdx.edu/sch/graduate-field-experience Questions? Lucy Cunningham Field Experience Coordinator lmc4@pdx.edu Nicole Iroz-Elardo Field Experience Assistant Coordinator irozelardo@yahoo.com