1. Membership leader training SVWF

2. How to add members Add children to the database http://www.stroudwoodcraft.org.uk /database/addhttp://www.stroudwoodcraft.org.uk /database/add To view the database for your group use the ‘database’ link in your groups menu e.g, http://www.stroudwoodcraft.org.uk/database /saplings http://www.stroudwoodcraft.org.uk/database /saplings

3. What does the database give us? A way for us to quickly access information that is current. Lists to print for the folder (Group Contacts and CRB) An easy way to manage moving up.

4. Structure 1 entry per child. Duplicate entries for parents on lists on Group Contacts CRB where two children in one group.

5. Fields added by members & the public Group Waiting to go in Childs – First and Last name, – DOB, – School – Moving up date, – Address, – Phone number(s) – Email Parents – First and Last name, – Phone number(s) – Email address – Willingness to lead – CRB date – Membership renewal date Any other info

6. Additional fields accessible by us Notes High Priority Moving up date (if you view their record you see help in how to work out what to enter for this field) Also note we have access to the whole database, not just our group. Authored on – the date they were added – can be used to ‘shuffle’ the waiting list for whatever reason

7. Waiting list In your menu (mine for example is titled benjarlett) there is the link to the waiting list http://www.stroudwoodcraft.org.uk/database http://www.stroudwoodcraft.org.uk/database Ordered by priority / post (creation) date You can find children who used to be in woodcraft that are returning using the ”All” link (at the top - which lists everyone) under the group ”Past members”

8. Removing users Delete them from website by going to their account. Go to members (not database), click their name, edit (at the top), delete(at the bottom) Delete their (& both parents) email addreses from Google group Change childs group to “Past Member” so that coming back is easy, and they get priority.

9. Google Group click management tasks to remove people to invite people click invite members->add members directly

10. Finally finally... use the log out button if you have a computer that is shared with other people, you have access to information that people aren't necessarily up for sharing....