1. DBSi 5.0 Deployment Overview
Quinn
March 22, 2011

2. DBSi 5.0 Deployment Overview
Agenda
Deployment Timeline and Key Activities
Deployment Roles and Responsibilities
Questions

3. DBSi 5.0 Deployment Overview Deployment Process Timeline

4. DBSi 5.0 Deployment Overview Deployment – Key Activities
Pre-Planning:
Entry Criteria:
Finance decision made
Tasks:
Develop Project Timeline
DBSi 5.0 Environment Hardware Allocated – iSeries HW & Coda Servers 5.0
Schedule Launch
Request Coda XL/Word Licenses
Milestone / Exit Criteria:
Deployment Agreements Signed
CODA eAssets/eProcurement decision made
Dealer Implementation Team Created

5. DBSi 5.0 Deployment Overview
Launch Meeting
Launch:
Entry Criteria:
Deployment Agreements Signed
CODA Software Package Delivered
DBSi 5.0 Conversion Package Delivered
DBSi 5.0 Release Package Delivered
Tasks:
Project Kickoff - Deployment Overview
Review Deployment Launch presentations
Coda eFinance Overview
DBSi 5.0 Integration w/Coda
DBSi 5.0 Conversion Process
Deliver BPW
Review CODA Client software
Milestone / Exit Criteria:
Coda Client Software Reviewed
Coda Training Scheduled
DBS Data Cleansing Strategy Planned
DBSi 5.0 Delta Training Planning Started
Additional Dealer Planning
Tasks:
Document changes to Chart of Account (COA) structure
Coda e-Finance servers in place and loaded with Coda application, base company & training company
DBSi 5.0 test environment built
Complete initial pass at all conversion cross reference spreadsheets
Complete BPW prep pack
Complete CODA Client Installs
Review Dealer Task List
Milestone/Exit Criteria:
Initial draft COA completed
Initial draft conversion cross reference spreadsheets completed
Coda V4 Retirement Planning Completed

6. DBSi 5.0 Deployment Overview CODA Training/Configuration
Entry Criteria
BPW Customer Preparation Pack completed
Coda servers built (TRN, FDC, PRD Instances)
CODA Client Installs completed
Tasks:
Key users workshops (Coda): Functional Enablement/Design, Reporting, & Coda security
Key users workshops: Finance interfaces, cutover planning
Key user training: Coda Application overview & maintenance, e-Customiser, Cash Mgmt, Credit Desktop, & Multi-Company
Coda XL Training
Training on data conversion processes
Training on DBSi 5.0 core changes (Parts, Service, EMS updates, database & program changes)
Milestone / Exit Criteria:
Key Users trained & have attended all workshops
Dealer Finance Lead (Process Owner) Approved all Coda E-Finance workshop decisions

7. DBSi 5.0 Deployment Overview
Dealer Configuration
Dealer Configuration:
Tasks:
Finance Config:- Create master data for migration - companies, documents, elements, balance, year, currency, groups, tax, hierarchies, pay masters, presenters, selectors, input templates, and users.
Review Dealer Task List
FDC/DDC:
Update/test Critical path FDC/DDC’s
Milestone / Exit Crtieria:
Finance functional configuration complete and approved by Dealer Finance Lead (Process Owner)

8. DBSi 5.0 Deployment Overview
Conversion Test
Conversion Test
Entry Criteria:
Test/FDC Coda Configured & Ready for Conversion Test
Tasks:
Cleanse, Convert & validate, GL Account, Elements, Hierarchies, 6 periods of Coda V4 detail & summary data. Include a month-end & year-end close out.
Configure the conversion menu (define the required companies)
Perform the initial backup
Develop Production Data Conversion Schedule
Milestones\Exit Criteria:
FDC/DDC Conversions complete
Discussion Points
Toromont Finance Team must be familiar with DBSi 5.0 Coda eFinance Implementation Guide.doc.
Goal is to execute all conversions that will be performed in PRD.
Issues must be documented, tracked to ensure issues are not duplicated in PRD.

9. DBSi 5.0 Deployment Overview Production Conversion
Entry Criteria:
Production Data Conversion Schedule completed
Tasks:
Cleanse, Convert & Validate all Coda V4 Data into Coda V11
Checkpoint 1:
GL Accounts, Elements, Customers and Vendors converted
Coda V4 Summary Conversions
Early Go-Live Decision Point
Checkpoint 2:
20% to 30% of Coda V4 Detail history
Checkpoint 3:
80% to 90% of Coda V4 Detail history
Milestone/Exit Criteria:
All data converted except final period(s)
Discussion Points
Development Environment. unavailable during weeks of mm/dd, mm/dd
Ideally, PRD conversions complete to current period before Mock.
Detailed plan must be developed and managed.
Some dealers have dedicated 2 days per week, for ex., to conversions/validations. Identify who responsible for validating (and how) Customer, Receivables, etc.

10. DBSi 5.0 Deployment Overview Business Testing / Train End Users
Entry Criteria:
Prepare Mock environment & Coda Servers
Business Test Environment Data Date Set (prd database backup date)
Business Testing User Security, PC's & Room(s) Identified
Business Testing Plan completed
FDC/DDC Work Plan completed
FDC Entry Code Cross Reference Completed
FDC Customer Cross Reference Completed
FDC Document Source Input Spreadsheet Uploaded
Complete Business testing (Business scenario testing) in dealer integrated environment
DDC/FDC testing
Training:
Complete End-User training (Finance/DBS Parts, Service, EMS)
Milestones/Exit Criteria:
DBSi 5.0 Business Testing complete & all severity 1 & 2 issues resolved
Batch Testing Completed
Mock Cutover Completed
All FDC/DDC’s updated/tested
End users trained
Production Cutover Planning Completed
Delta Training Completed
CODA Input forms completed and tested
CODA security set up and tested

11. DBSi 5.0 Deployment Overview
Go-Live
Go-Live:
Entry Criteria:
Hot / High issues completed
All Data Converted Except Final Period(s)
Production LPAR Full System Save
DBS Customer Adds/Updates Frozen
Coda V4 Vendor Adds/Updates Frozen
Pre Conversion DBS Batch Scheduled
GL Posting Extract
Go-Live Go/No Go Meeting
Tasks:
Complete DBS Batch Activities
Convert master data & final period(s)
5.0 Upgrade
Migrate DDC changes from test environment to production
Dealer validation test
Business Catch up
Milestone / Exit Criteria:
Final finance data converted
Final system validated

12. DBSi 5.0 Deployment Overview
Roll-Out Support
Roll-Out Support:
Tasks:
Remote Support through 1st month end
Coda V4 & Conversion tools removed 6 weeks following go-live
Milestones / Exit Criteria:
Final Executive Update

13. DBSi 5.0 Deployment Overview
Deliverables
Pre-Planning – Prepare for deployment - hardware ordered; contracts signed; Identify & form teams
Launch – Kick off – Coda v11 overview; review data cleansing and extracts, element and external reference helpers, schedule deployment work plan and training dates
Dealer Planning – Initial draft of COA completed; Coda servers in place and pre-loaded; initial draft of conversion cross reference spreadsheet completed
Training and Configuration – Key users trained and work shops completed; Dealer Finance Lead approved all Coda e-Finance workshop decisions
Dealer Configuration – Finance functional configuration complete and approved by Dealer Finance Lead
Conversion Test – Data Upload and UAT complete
Production Conversion - Convert finance data and CODA input forms completed and tested
Business Testing – All testing complete and End users trained
Go-Live – Cut Over from DBS to DBSi 5.0
Roll-Out Support – Post implementation support

14. DBSi 5.0 Deployment Overview Responsibilities Overview
Accenture/CODA
Co-manage deployment project plan with dealer counterpart
Conduct key user training and workshops
Support dealer during data conversion
Conduct status calls
Dealer
Manage 5.0 implementation plan
Qualified and available Finance key users
Attend workshops and key user training
Configure Coda e-Finance
Approve e-Finance Designs
Execute and validate Finance Data Conversions per schedule
Train all end-users
Update and test all FDC/DDC’s/Third Party Software integration
Test/validate Mock & Final Cut-Over
Manage Deployment Environments Activities

15. DBSi 5.0 Deployment Overview Deployment Roles & Responsibilities
Dealer – General
DBSi Champion/Executive - (1 Person)
Charter & Sponsor DBSi 5.0 Project
Deployment Project Manager - (1 Person)
Coordinate Deployment Activities
Manage deployment project, coordinate supporting resources/activities, manage risks, & escalate as needed.
Manage Local Issues Log
Report timeline status updates
Plan & Coordinate Mock, Business Test, Business Transition & Final cut-over activities
Schedule & coordinate CODA Training
Coordinate deployment scheduling/timeline updates
Provide support for FDC and Production Conversions
Provide support for Post Go Live
Coordinate environment activities

16. DBSi 5.0 Deployment Overview Deployment Roles & Responsibilities
Dealer – Finance
Finance Process Owner
Approves Coda E-Finance designs
Finance Key Users (2 persons, minimum.. 4 persons recommended)
Attend all key user training and finance workshops
Document finance processes and complete configuration of Coda
Convert and validate finance data
Define reporting requirements & develop desired reports
Deliver Coda E-Finance end user training
Complete mock cut-over testing/validation
Execute finance cut-over tasks (final periods)
Finance SME's (Varies)
Assist with areas of finance expertise as needed during Coda E-Finance workshops & configuration (Ex. Credit Manager)
Finance End-Users (Varies)
Attend end user training for Coda finance
Assist as needed for mock testing validation & cut-over validation

17. DBSi 5.0 Deployment Overview Deployment Roles & Responsibilities
Dealer – IT
Dealer IT Manager (1 person)
Manage & coordinate IT activities (Data conversion/DDC testing and data cleansing)
Assist with DBSi environment coordination activities/resources
Dealer IT Analyst (1-2 persons)
Assist with finance data conversion
Test & update FDC/DDC’s with DBSi 5.0
Assist with Coda security
Dealer – Other Departments
Dealer DBS Core Key Users (1 person/department)
Participate in DBSi 5.0 testing
Attend Key User training on Parts/Service program changes
Provide training to end-users on Parts/Service program changes
Evaluate new 5.0 functionality
Validate mock & cut-over testing as required

18. DBSi 5.0 Deployment Overview Deployment Roles & Responsibilities
Accenture/CODA Deployment Roles - Primary Dealer Engagement
Deployment Coordinator (1 person)
Manage deployment project & budget, escalate issues as needed
Assist with SRs (escalate as needed or assist with specific issues (i.e. bug/fix, environment issues for hosted dealers))
Conduct Project Launch meeting at Dealership to mobilize dealer for deployment
Provide off-site support for FDC and Production Conversions
Assist dealer with Mock & Production Cutover planning
Coordinate Delta training sessions
Provide off-site support for Business Testing
Provide off-site support during Go Live (production cutover)
Provide off-site support for Post Go Live
CODA Implementer (1 person)
Conduct key user training for all Coda finance modules
Conduct Business Process Workshop: Finance process mapping to functional design, finance reporting, and finance security.
Support/Assist deployment during Coda configuration & validate final configuration prior to data conversion
Support dealer business testing, finance transition planning, final cut-over activities, & support 1st month end.

19. DBSi 5.0 Deployment Overview Deployment Roles & Responsibilities
Accenture/CODA Deployment Roles - Primary Dealer Engagement
Finance Implementer (1 person)
Conduct Coda/conversion overview in Launch meeting at Dealership
Provide off-site support for CODA Training, FDC and Production Conversions
Assist dealer with DBSi 5.0 integration questions and setup
Provide off-site support for Mock Cutover and Business testing with dealer
Provide off-site support for Business Testing
Provide off-site support during Go Live (production cutover)
Provide off-site support for Post Go Live
Tech Support (1 person)
Assist with technical system and integration questions
Provide off-site support during Test/Production conversions, Mock, and Go Live (production cutover)
Accenture/CODA Deployment Roles - Supporting
DBSi Functional Support SME’s (1 person per functional area)
Provide off-site support on new or changed DBSi 5.0 functionality from DBS during the identified deployment project timeline (via conference calls and/or as needed)

20. DBSi 5.0 Deployment Overview
On-Site Time
Suggested on-site time shaded above. Actual on-site time to be determined by Dealer, Accenture, and CODA
Update this slide to show the weeks that CAT will be on-site during the deployment

21. Questions / Comments