Presentation is loading. Please wait.

Presentation is loading. Please wait.

OMJSA Educational Grant Submission Process Rev. 5/2010.

Similar presentations


Presentation on theme: "OMJSA Educational Grant Submission Process Rev. 5/2010."— Presentation transcript:

1 OMJSA Educational Grant Submission Process Rev. 5/2010

2 p. 2 Objectives  Provide an overview of the OMJSA Medical Education Department and scientific areas of interest  Review the required elements for educational grant applications  Provide an overview of our submission process and required documents for the following companies:  Janssen® McNeil Pediatrics™ Ortho-McNeil® Ortho-McNeil Neurologics® PRICARA™ Ortho Women's Health & Urology®  Eligibility Requirements  Requirements and New Updates

3 p. 3 Our Mission  To support educational programs with qualified organizations, that:  are clinically relevant  within scientific and medical areas of interest  meet the needs of our customers  comply with industry standards, regulatory and corporate guidelines  improve patient care and outcomes  To recognize the need for education at all levels, including national, regional and local activities.

4 p. 4 Scientific Areas of Interest  Janssen – www.janssen.comwww.janssen.com  Schizophrenia  Schizoaffective Disorder  Bipolar Disorder  McNeil Pediatrics – www.mcneilpediatrics.netwww.mcneilpediatrics.net  ADHD  Ortho-McNeil Neurologics – www.ortho-mcneilneurologics.comwww.ortho-mcneilneurologics.com  Epilepsy  Ortho Women’s Health and Urology www.ortho-mcneilpharmaceutical.com  Hormonal Contraception  Interstitial Cystitis

5 p. 5 Scientific Areas of Interest (Con’t)  PRICARA – www.pricara.comwww.pricara.com  Infectious Diseases Multi-drug Resistance Organisms Antimicrobial Stewardship Antimicrobial Resistance  Pain Acute and Chronic  Gastroenterology Acid Reflux/GERD  ORTHO-MCNEIL – www.ortho-mcneil.comwww.ortho-mcneil.com  Cardiovascular VTE Prevention (Orthopedics) Stroke Prevention in Atrial Fibrillation Thromboembolic Disease (Other)

6 p. 6 Scientific Areas of Interest (Con’t)  ORTHO-MCNEIL – www.ortho-mcneil.comwww.ortho-mcneil.com  Infectious Diseases Multi-drug Resistance Organisms Antimicrobial Stewardship Antimicrobial Resistance

7 p. 7 Medical Education Scope  Activities we CAN Support  Certified Continuing Education (CME/CPE/CEU)  Non-certified educational activities  Development of materials for patient or provider education  Fellowships  Travel Scholarships  Activities we CANNOT Support  Education outside our therapeutic areas of interest  Programs that have already occurred  Promotional activities related to products of Operating Companies supported by OMJSA  Charitable contributions (Send Request to: contributions@its.jnj.com)  Advisory boards

8 p. 8 Things to Consider When Requesting an Educational Grant  Normal organizational overhead, e.g., purchase of computer equipment, staff training  Reimbursement for the cost of obtaining CME credits incurred by attendees/learners  Funds used to pay for travel, lodging, conference expenses or honorarium for a customer presenting a poster or paper  Food and beverage expenses at non-accredited programs (exception for grand rounds “modest” food/beverage)  Applicant’s business expenses  Commercial display fees  Corporate sponsorship/membership fees Examples of Line Items We Cannot Support

9 p. 9 Required Documents (see Forms link on company websites)  Letter of Request (LOR)  Budget Template  Agenda New in 2009  A signed Eligibility Questionnaire from the Accredited Provider and Educational Partner (if applicable)  A signed Payee’s W-9 Form from the requested Payee

10 p. 10 Required Document (see Forms link on company websites)  Eligibility Questionnaire  Required application component for all proposed educational activities that will have credit/contact hours  NEW in 2009!  Effective immediately, this document replaces the CE Provider Questionnaire and Certification of Separation templates and is required for CME activities  Must be completed and signed by the Accredited Provider and uploaded within the “CE Provider Questionnaire” field of the application form  If an Educational Partner is involved, an Eligibility Questionnaire must also be completed and signed by this party and uploaded within the “Educational Partner Questionnaire” field of the application form

11 p. 11 Required Document (see Forms link on company websites)  Eligibility Questionnaire (Con’t)  Electronic signature is accepted  Assures OMJSA that accredited provider/educational sponsor meets the standards set forth by J&J and abides by acceptable standards (e.g., ACCME, ANCC, ACPE, FDA, and OIG)  To be completed by the accredited provider and educational partner and included as part of the submission packet.  If accreditation status is Probationary Status, this will result in rejection of the grant application. Note: After January 1, 2010, use of the CE Provider Questionnaire and Certification of Separation templates will result in the rejection of the request. – NEW in 2010!

12 p. 12 Required Document - LOR  Signed Letter of Request (LOR) on Accredited Provider’s /Requesting Organization’s Letterhead (electronic signatures acceptable)  LOR Should Include: CME/CE Activity – LOR on Accredited Provider’s letterhead Name or topic of program/event Date of program/event Accredited Providers must be Schools of Medicine, Pharmacy, or Nursing, Hospitals, Medical Societies, Professional Accreditation information (if CME activity) Program agenda and/or topics  New in 2009 Societies, or government agencies Criteria for selecting faculty

13 p. 13 Required Document – LOR (Con’t) Funding amount Organization’s 9-digit Federal Tax ID number Name and address to which the check should be made payable, and mailed if your request is approved.  New in 2009: Payee must be the accredited provider It is preferred that Accredited Providers receive funds from OMJSA. There may be exceptions to Educational Planners receiving funds from OMJSA but these exceptions are handled on a case by case basis. Exceptions must be addressed in the Accredited Provider’s LOR.  New in 2010: Non-CME/CE Activity – LOR on requestor’s organization’s letterhead. Discussion of Johnson & Johnson products must be within approved product labeling and fairly balanced. Statement of how disclosure of financial support will be made to program participants (see the Guidelines section for specific language)

14 p. 14 Request For Grant Applications – RFGAs (NEW in 2009) (see Forms link on company websites)  OMJSA may occasionally issue notifications of funding availability in the form of RFGAs  RFGAs may be broadly disseminated to potential applicants and/or posted on the OMJSA Medical Education website  RFGAs do not replace the spontaneous process of grant submissions (OMJSA has an open submission process)  Questions regarding the RFGA process or regarding specific RFGAs may be directed to OMJSA-RFGA@its.jnj.comOMJSA-RFGA@its.jnj.com  Organizations may opt-out of receiving RFGAs by following the link embedded in each RFGA, or by sending an email to OMJSA-RFGA@its.jnj.com OMJSA-RFGA@its.jnj.com Note: RFGA responses in review may have a status of composing as a function of our process

15 p. 15 Totality Status / Customer Status Definitions StatusApplicant Definition - Composing In Process (Processing) - Withdrawn (RFGAs)Declined - ReviewIn Review - Request for More InformationApplicant must submit more information - DeclinedNot approved/denied - ContractingAwaiting signed Educational Grant Agreement - Approved Approved -Procurement InitiatedPayment being executed or Pending Reconciliation -ClosedPayment mailed and copy of signed EGA was e-mailed to applicant Grant Status Definitions

16 p. 16 Grant Submission Process 1MINIMUM OF 10 WEEKS PRIOR TO PROGRAM Organization submits complete grant request package on-line through the appropriate operating company website. A notification will be sent to the primary email address on file upon receipt of the application. OMJSA reserves the right to deny requests not submitted in this timeframe. No faxed or mailed requests will be accepted. 2CHECK GRANT STATUS ON-LINE Grant status is available on-line. To access the status, you will need to provide the grant identification number and the email address of the primary contact on file with the grant application. 3AFTER REVIEW AND APPROVAL EGA e-mailed to the organization for signature. A written agreement must be executed between OMJSA and the institution prior to the date of program and disbursement of funds. The agreement must be signed and returned within 15 days. Go to company website (Read Guidelines section) Submit/View Request Check Grant Status Funding in any calendar year does not guarantee funding in subsequent years.

17 p. 17 Key Information To Consider  Review the “Therapeutic Areas of Interest” page to ensure funding is available before completing an application  Review the OMJSA Guidelines for areas of interest and download necessary forms (templates provided)  View Quick Reference Guide and FAQs for assistance  Complete and save attachments before submitting an application (60 minutes timeout)  Ensure that the Eligibility Questionnaire is signed by the Accredited Provider and Educational Partner (if applicable) for CME/CE applications

18 p. 18 Key Information To Consider (Con’t)  The Requestor Information and Primary Contact information must both be from the Accredited Provider  Payee will be the Accredited Provider.  Print and save confirmation page. You will need this information to check the on-line status of your grant.  A grant identification number and primary contact email address is required to check the submission status  Grant identification number will facilitate all communications about your application

19 p. 19 Key Information To Consider (Con’t)  When OMJSA requests more information  Needs Assessment - new information should be bolded and underlined  Submit additional information within 5-10 business days, unless otherwise specified  Indicate Grant Identification # in Subject line of e-mail  Failure to respond after the above timeline will prompt system to deny request and a new submission will be required  For university/teaching institution sponsored activities, payments can only be directed to the institution or medical education department, not to a Department

20 p. 20 Document Submission Consideration  System is compatible with the following document types only:  Word (.doc)  Excel (.xls)  PowerPoint (.ppt)  PDF (.pdf)  Zip (.zip) files are not accepted  Maximum file size is 20 megabytes  Combine files to condense the number of attachments (e.g., use tabs within Excel for multiple budget templates)  Name files appropriately (e.g., LOR, Agenda)  A maximum of 6 documents can only be attached.

21 p. 21 Disclosure Statement - Required  The recommended language regarding disclosure of financial support is: “Supported by an educational grant from (insert company name), Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc., administered by Ortho-McNeil Janssen Scientific Affairs, LLC”.  Company logos will be provided upon request.

22 p. 22 Budget Adjustment  Applicants may be offered less financial support than requested  Applicants are required to adjust line items within budget template to conform to approved grant amount  Revised budget template is to be re-submitted within 10 business days  Request for the signed EGA is contingent upon the receipt of the adjusted budget Note: If approved grant amount is same as requested, no action is needed

23 p. 23 Reconciliation of Paid Grants (Effective as of 4Q08)  Applicants are required to reconcile post activity using the approved budget template that was submitted with the application (refer to information in the “Requested Funding from OMJSA” column)  Provide activity materials:  Grants >$25,000 (Completion of Verification of Education Activity form - New in 2010, Summary of Activity Evaluations, and Activity Outcomes Measurement, if applicable)  Grants <$25,000 (Completion of Verification of Education Activity form - New in 2010, Final Agenda, and Summary of Activity Evaluations)  Financial audits will be conducted based upon selection by OMJSA

24 p. 24 Reconciliation of Paid Grants (Con’t) (Effective as of 4Q08)  Unused/excess funds must be returned within six months following the completion of all activities supported by this grant  Accounting Purposes – J&J Tax ID #22-2203696  Program Monitoring – OMJSA reserves the right to monitor supported activities to ensure appropriate standards are met Note: Failure to comply with this reconciliation and return of unused/excess funds requirement, may risk approval of future requests.

25 p. 25 Public Posting: Transparency Process  Release Date: October, 2008  Based on Johnson & Johnson’s policies, actual payments made to grant recipients will be posted for public transparency on our operating division websites on a quarterly basis.  Information reported will include:  Name and location of the payee  Name and location of the accredited provider, if different  The dollar amount paid  Title of activity  Program start date

26 p. 26 Contact Information  Contact Information  Requests for funding should be submitted to www.OMJSAMedEd.jnj.com - NEW in 2010! www.OMJSAMedEd.jnj.com  Contacts for Further Information  General Questions for grant submissions: »Contact OMJSA @ 1-866-447-2687 or forward an e-mail to EdGrants@ompus.jnj.com EdGrants@ompus.jnj.com  Technical Assistance: »If you are experiencing problems with the web page, please email the System Administrator at Totalitysitemgr@ompus.jnj.comTotalitysitemgr@ompus.jnj.com


Download ppt "OMJSA Educational Grant Submission Process Rev. 5/2010."

Similar presentations


Ads by Google