1. ACM Volunteer Structure Vicki Hanson Chair, SIG Governing Board (SGB)

2. Goals for this Session Overview of volunteer leadership structure for all of ACM know where decisions are made know where to go with ideas/needs know how things work to explain to your members Specific details on the SGB and SIG governance how to get things done

3. Starting at the Top ACM Council Council is the final authority on all ACM policy decisions, approves all major new initiatives, approves the annual budget, etc. ACM Executive Committee ACM EC is charged with operational governance

4. Five ACM EC members President Alain Chesnais Vice-President Barbara Ryder Secretary-Treasurer Alex Wolf Past President Wendy Hall SGB Chair Vicki Hanson Three SGB-elected reps Scott Owen Andrew Sears Doug Terry Seven at-large members Publications Board Chair Two ex officio ACM CEO (John White) ACM COO (Pat Ryan) ACM Council Members

5. ACM Boards and Councils Boards SGB Publications Practitioners Education Councils ACM-W USACM Regional ACM Europe ACM India ACM China

6. Committees ACM Council Audit Committee Awards Committee ACM EC Coalition to Diversity Computing (CDC) Computers and Public Policy Constitution and Bylaws Nominating ACM EC (cont.) Elections Committee on Professional Ethics (COPE) ACM International Collegiate Programming Context (ICPC) History Investment

7. When is ACM Council Involved? Some SIG/SGB activities go to the ACM EC or Council for approval some by-laws changes annual budgets (in aggregate) large actions (e.g., large conference budgets, SIG dissolution) named awards

8. When Are Other Boards / Committees Involved? Some activities relevant to SIGs are actually done by, or are best coordinated with, others journals and magazines (Pubs Board) public policy (USACM) awards (Awards Committee) Many value SIG participation

9. SIG Governing Board (SGB) Who the leaders of each SIG supported by SIG Services (Donna Cappo) What collective governance setting policies SIG allocation distribution of DL revenue creation/review/oversight of SIGs How weighted voting 1 vote plus 1 per 1000 members Transitional SIGs not eligible to vote

10. SGB EC Chair Vicki Hanson Past Chair Alex Wolf Director of SIG Services Donna Cappo Publications Advisor Joe Konstan Members at large VC for Operations Andrew Sears SIG Development Advisor Dave Pennock New SIG Advisor Janice Sipior SIG Viability Advisor Barbara Boucher Owens SIG Conference Advisor Klara Nahrstedt SIG Awards Advisor Erik Altman

11. Role of the SGB Chair and EC Administrative and oversight of SGB decisions Prepare agendas and (sometimes) recommendations for SGB meeting Handle a wide range of “ routine ” requests specifically delegated to Chair or EC replacement of officers for some SIGs by-laws change review Task forces Plus whatever else is needed

12. SGB Collective Governance Examples SIG allocation DL revenue and its distribution viability reviews new SIGs best practices

13. SIG Allocation One collective obligation of the SIGs is to pay for a portion of ACM ’ s operating costs (cost of doing business) Support for conferences Financial support Publications support Volunteer activities Information services Administrative support (legal, elections etc) Total amount for FY 2012 is $2.835M Allocation formula is a sliding scale based on expenses per SIG $10K minimum per SIG

14. Digital Library Revenue Distribution SIG content is major component of the DL Conferences and newsletters Revenue-sharing arrangement where SGB receives a percentage of DL revenue budgeted estimate for FY 2012 is $2.66M Collective decision to divide this based on downloads, but with a $10K minimum per SIG

15. Viability Reviews Each SIG faces regular program reviews SIG prepares a 5-slide summary of activity and vision / goals SGB EC performs an initial review and makes a recommendation SGB which makes final decision Opportunity for collective advice and guidance recent examples concerns about volunteer development concerns about member benefits working with related organizations

16. Best Practices At each SGB meeting there is time set aside for sharing successful practices Many SIG leaders find this to be the most valuable part of the meeting! Examples Volunteer development Governing structure Attendance at Business Meetings Experiences with holding conferences outside US Openness in nominations and finances

17. Other Responsibilities to Take Seriously Annual reporting Setting membership benefits and dues Volunteer and leadership development Community building Sustainable excellence