1. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Planning to manage your time

2. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Workshop objectives Assess the time you spend on your research in a ‛typical’ week Develop an ‛ideal’ time allocation for a week Remind you of key tools for planning and time management Discuss possible solutions for changing your ‛current’ situation to your ‛ideal’ situation

3. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer A ‛typical’ day Work Sleep Eat

4. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Block out time on the handout for activities you routinely do: - sleep, socialise, work, research etc - use a key, colours, stickers, icon etc Do this for the whole week Once complete, total up the hours spent in each category Then record: - your most productive time - your most productive location How do you spend your time?

5. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Allocate time in your ideal week Use the categories from the last exercise Section off the wheel with the allocation for each activity Make sure you are comfortable with this: - enough sleep, socialising, research - think of your priorities After the workshop, redo week plan using this as a basis: - remember productive time! Your ‛ideal’ week

6. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Key planning tools Plan Do Reflect and review

7. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Long-term tools: - Mind maps or work breakdown structures - Yearly planners/wall charts Mid-term tools: - Gantt charts - Milestones and objectives Short-term tools: - Prioritisation quadrant - To do lists - Daily schedules Planning tools

8. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Planning techniques Time estimation Setting deadlines Stakeholder analysis Risk analysis

9. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Make an effort to stick to them Use a project manager Establish a study routine Use incentives Communicate your plans, actions and outputs to interested parties Implementing plans

10. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer The most crucial phase! Assess progress: - Need milestones and objectives to do this Reality vs the plan: - What went right? - What went wrong? - What needs to change? - How do you change it? Reviewing how it turned out

11. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Why doesn’t your current week match your ideal? What is the biggest reason? Is it due to planning issues? –Do you plan? Use planning tools? Estimate and review estimates? Analyse stakeholders? Analyse and mitigate risks? Is it a problem with implementing them? –Do you use a project manager? Stick to plans? Set routines? Reward yourself? Is it outside influences? Are you easily distracted? Do you never say ‘no’? Do you allow others to set your priorities? Personal review/reflection

12. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer On the top half of a flip chart, record why you are in your group (2 mins) Pass your group’s flip chart to another group Brainstorm ways to solve these problems (15 mins) Pass back Is there anything you can try? (5 mins) Action plan; think SMART Review discussion

13. ‛Planning to manage your time’ has been developed by Vitae © 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.www.vitae.ac.uk/resourcedisclaimer Planning and time management tips are known by all but not acted on Get into the Plan – Do - Review habit This session has been a chance to review… what most people forget. Probably THE most important transferable skill for any career Workshop objectives