1. Developing a Seamless Transition for Transfer Students: Using XML Transcripts in Ohio Jay Johnson Director of Higher Education Information Enrollment Area Ohio Board of Regents NCES/SHEEO Conference 2007

2. Overview Transfer patterns and problems Our solution: The Articulation & Transfer Clearinghouse Demonstration of the ATC Future opportunities Questions

3. Why create the Articulation and Transfer Clearinghouse? Transfer Patterns Transfer Policies and Practices Legislative Mandate: HB 95

4. Higher Education in Ohio 37 Public Colleges and Universities: > 500,000 students Over 50 Private Colleges and Universities: > 120,000 students Regents: Coordinating Board Local Trustees Course content

5. Transfer in Ohio 25% of undergraduates (over 100,000 students) attended a different campus within the prior two years (same for both public and private) 6% of undergraduates (nearly 26,000) concurrently enrolled 28% of all B.A.’s transferred at least 30 hours of credit from another institution (2004 – 2005) 17% of all B.A.’s awarded were to students who had transferred from a two-year college GPA’s of Juniors who transferred are 2.9 vs. 3.1 for non-transfers

6. Academic Success of Juniors Type of StudentFall 2005 GPA Non-mobile with no previous credits earned at two-year college 3.1 Mobile with 30 or fewer credits earned at two-year college 3.0 Mobile with more than 30 credits earned at two-year college 2.9

7. Transfer in Ohio: Problems Transfer students from two-year colleges accrue 9-11 more credits by the time they graduate than non-transfer Transfer students do not graduate at same rate as non-transfer

8. Bachelor’s Degree Attainment Student TypeNumber in Cohort Percent Earned B.A. Ave credits to B.A. Percent Earned B.A. or enrolled full- time in FY05 Non-Transfer Students: Full-time at university main in FY01 and FY02 21,89871%14081% Transfer Students: Started full-time at 2-year campus in FY01 and enrolled full-time at university main Regional Campus1,68253%14375% Community Colleges77130%15169% State Community Colleges 51434%14970% Technical Colleges10729%15163%

9. Transfer Policies: 1990 - 2002 Not a Seamless System General Education (Transfer Module) CAS Bilateral Agreements Source SchoolTarget School Economics 151 - Principles of Microeconomics Economics 141 - Microeconomics

10. The Solution: Legislative Mandate: HB 95 1. Students can transfer coursework between state supported colleges and universities without unnecessary duplication or institutional barriers 2. Treat transfer students like native students

11. The Solution Source SchoolTarget School Economics 151 - Principles of Microeconomics Economics 141 - Microeconomics

12. The Solution: Ohio Articulation Numbers / Course Equivalencies Source SchoolState Recognized Equivalency: Ohio Articulation Number Target School Economics 151 - Principles of Microeconomics OSS004 – Microeconomics Economics 141 - Microeconomics

13. Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies Over 150 OAN’s Assembled by 514 faculty in 38 panels representing different majors Established common learning outcomes for similar lower division courses – both General Education and within a major 70% match on learning outcomes

14. Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies Over 150 OAN’s Assembled by 514 faculty in 38 panels representing different majors Established common learning outcomes for similar lower division courses – both General Education and within a major 70% match on learning outcomes College Algebra Business Statistics General Chemistry Organic Chemistry Biology Western Civilization Modern Dance…

15. OAN Example: Microeconomics OSS 004 (3) Microeconomics Principles of Microeconomics – Learning Outcomes (4 of 16 shown) 1. Understand how economics is a social science that draws conclusions based on hypotheses, theories, and data in order to understand human behavior 2. *Understand basic microeconomics terms and concepts, including scarcity and choice, equilibrium, efficiency and equity, positive and normative economics, comparative advantage, and specialization 3. *Understand the fundamental economic question of allocating scarce resources 4. *Comprehend the concepts of opportunity cost and the production possibility frontier… *Topics that must be covered.

16. Ohio Articulation Numbers (OAN’s): Process 1. Each school submits courses to be matched to each OAN 2. Faculty Review Panels review those courses 3. Approve or Deny 4. If approved, course is added to the official list

17. Approved Economics Courses

18. Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies Created another problem How to keep list of course equivalencies, new OAN’s, new policies up to date for the entire state?

19. Logistical Problem 37 colleges and universities 150 + OAN’s New policies

20. Solution: Articulation & Transfer Clearinghouse Consistently apply the course equivalencies Flexibly respond to changes in policies, curriculum, and technology Securely move electronic transcripts using PESC XML Standard ATC

21. Solution: Articulation & Transfer Clearinghouse Live in April!! 10,000 transcripts in one hour (test) Platform Demonstration ATC

22. ATC: Electronic Integration Source Institution Target Institution Articulation and Transfer Clearinghouse Supplements incoming information and forwards it Database Populated with approved, equivalent courses or content data (OAN’s) When course content matches learning outcomes, course is deemed “equivalent” TAG Electronic Bulletin Board User resource Posts equivalent, TAG- approved content Course Management and Tracking System Transcript and Supplemen t Transcript and Supplemen t Transcript Belongs to the sending institution and cannot be altered Transcript Belongs to the sending institution and cannot be altered

23. ATC: Electronic Integration Source Institution Target Institution Articulation and Transfer Clearinghouse Supplements incoming information and forwards it Database Populated with approved, equivalent courses or content data When course content matches learning outcomes, course is deemed “equivalent” TAG Electronic Bulletin Board User resource Posts equivalent, TAG- approved content Course Management and Tracking System Transcript and Supplemen t Transcript and Supplemen t Transcript Belongs to the sending institution and cannot be altered Transcript Belongs to the sending institution and cannot be altered

24. ATC Platform PESC XML Transcript Standard Modified supplemental transcript Services Oriented Architecture Web Services Business Rules Engine (BRE) Java Oracle Database

25. Services Oriented Architecture Program 1: Needs Based Grant Program 2: Needs & Merit Based Grant … Call ISIR (FAFSA) Calculate EFC Determine Eligibility Criteria ABC … Call ISIR (FAFSA) Calculate EFC Determine Eligibility Criteria XYZ

26. Services Oriented Architecture Program 1: Needs Based Grant Program 2: Needs & Merit Based Grant … Call ISIR (FAFSA) Determine Eligibility Criteria ABC … Call ISIR (FAFSA) Determine Eligibility Criteria XYZ Calculate EFC

27. ATC Demonstration Scenario Student has requested her transcript be sent from Lorain County Community College to the University of Cincinnati via Lorain’s web site Request has been received in Lorain’s Records Office

28. ATC Demonstration At Lorain County Community College Records office will: Initiate an electronic process to extract student data from Lorain’s Student Information System, Format the transcript in the agreed upon standard, and Deliver it to the ATC At the University of Cincinnati Registrar’s Office will periodically log onto the Central Clearinghouse to see if any transcripts are available to view or download via a web page interface

29. Sending institution – records office transcript request

30. Sending institution – ATC central response

31. Receiving Institution: ATC Login Page

32. Receiving Institution: Welcome Screen

33. Receiving Institution: Search for Available Transcripts

34. Receiving Institution: View Transcript Details

35. Receiving Institution: XML Transcript: Untouched

36. Receiving Institution: Screenshot of Formatted Transcript DRAFT

37. Receiving Institution: XML Supplement

38. Receiving Institution: Screen Shot of Formatted Supplement DRAFT

39. Future Directions Connecting transactional data (transcript, admissions applications) to Higher Education Information (HEI) System Bilateral Agreements High School to College Transcript Advising Tools Student Interface? Career and Technical Schools

40. Links Articulation and Transfer Policies  http://regents.ohio.gov/transfer/index.php Higher Education Information System (HEI)  http://regents.ohio.gov/hei/index.php Performance Report  http://regents.ohio.gov/perfrpt/

41. Questions? Dr. Paula Compton pcompton@regents.state.oh.us (614) 466-9994 Jim Ginzer jginzer@regents.state.oh.us (614) 752-9486 Dr. Barry Gowin bgowin@regents.state.oh.us (614) 728-4706 Jay Johnson jjohnson@regents.state.oh.us (614) 728-2902 Thank you!

42. Electronic Integration Electronic Integration through Articulation and Transfer Clearinghouse Ohio’s Articulation and Transfer Vision Employment Career-Technical Transfer Stackable Certificates Transfer Ohio Student Portal www.OhioCap.org Academic Information P-16 College Application Financial Aid Employment/Career Information Associate Degrees Baccalaureate Degrees Returning Workforce P-16 Traditional High School Students Ohio Core Dual Enrollment Advanced Placement Early Math Placement Test Career Pathways Transfer Guarantee General Education (Ohio Transfer Module) 38 Transfer Assurance Guides (TAGs)38 Transfer Assurance Guides (TAGs), Bulletin BoardBulletin Board Tracking Student Progress