1. Optional Presentation Title 1 Rutgers, The State University of New Jersey Evolving Research Data Services Laura PalumboJune 16, 2015 Rutgers University Libraries

2. @LauraBPalumbo laura.palumbo@rutgers.edulaura.palumbo@rutgers.edu Chemistry & Physics Librarian/Science Data Specialist Rutgers University Libraries, New Brunswick, NJ

3. Rutgers University Community Repository

4. 2010: Launch of RUcore 2011: Able to accept data RUresearch created 2012: Pilot data projects accepted 2013: Questions re copyright & legal issues History of RUcore https://www.flickr.com/photos/jurvetson/

5. Task Force for Research Data Implementation ● Data Librarians (2) ● Health Science Librarians (2) ● Research Data Manager ● Digital Library Architect ● Metadata Librarian ● Digital Humanities Librarian

6. CHARGE: Environmental scan for administrative structures and evaluation processes for technical, legal, and confidential issues. Consult with research offices; staffing, storage, and funding requirements.

7. Environmental Scan https://www.flickr.com/photos/michaelcasey/ ●35 Repositories ●34 Review Criteria from ARL SPEC Kit 334, Research Data Management Services ●5 categories: ○ Research Data Management Services ○ Data Archiving Services ○ RDM Service Staffing ○ Partnerships ○ Research Data Policy

8. Highlights ●Many institutions provided data management consulting, regardless of level of data acceptance. ●Most repositories were operated by libraries; some in collaboration with OIT and/or OVPR. ●Number of staff varied from 2-18; many had part-time responsibilities for data management. ●Most placed responsibility for evaluation of data with the PI. https://www.flickr.com/photos/katerha/

9. ●Most allowed self-deposit of data or self-deposit and mediated deposit ●Data deposit agreements were common, similar ●Privacy was addressed by statements, stripping of confidential information, encryption ●Information about storage capacity was limited. Restrictions to file size typical,10 - 500 GB free of charge ●Funding models were not found, although a few mention fees for additional storage, and extra staff time. https://www.flickr.com/photos/42931449@N07/

10. Policies ●Data Policies at an institutional level are not a given ●Most policies, where available, share a similar format: ○the university owns the data ○the principal investigator is the steward of that data and is responsible for complying with any restrictions or legal requirements ○protocols exist in the event the PI leaves the institution I mage by Leo Reynolds, Flickr

11. A few good examples Johns Hopkins http://jhuresearch.jhu.edu/Data_Management_Policy.pdf http://jhuresearch.jhu.edu/Data_Management_Policy.pdf New York University http://www.nyu.edu/content/dam/nyu/research/documents/OSP/PolicyonResearchD ata030110.pdf http://www.nyu.edu/content/dam/nyu/research/documents/OSP/PolicyonResearchD ata030110.pdf Ohio State http://orc.osu.edu/files/2011/01/ResearchDataPolicy.pdf http://orc.osu.edu/files/2011/01/ResearchDataPolicy.pdf University of Wisconsin-Madison http://researchdata.wisc.edu/research-data- policies/ http://researchdata.wisc.edu/research-data- policies/ Image by Mariusz Kluzniak, https://www.flickr.com/photos/39997856@N03/

12. Policy vs policy Libraries can make policies which should support an institutional Policy on research data, but first need to determine: What is the Library’s role in research data? What are the risks involved in accepting and sharing research data? How much control will you have? Is your institution- Library Administration, Research Office, General Counsel- comfortable with the perceived level of risk?

13. Deposit Agreements Deposit agreements typically stated: ●the depositor is legally allowed to deposit the data ●data does not contain confidential or sensitive information ●the depositor holds the institution harmless ●the repository may take actions to describe, preserve, and maintain the data

14. Proposed Guidelines for Data Acceptance ●Will accept both science and humanities data ●Will accept funded and unfunded research data, but funded may be given preference ●The “responsible researcher” must be Rutgers faculty or staff, and must initiate the deposit process ●Data associated with grad students electronic D & T will be accepted ●Short term embargoes will be allowed ●The depositor will sign a deposit agreement

15. Proposed Guidelines for Initial Implementation ●Mediated deposit only ●Initial projects will be 100 GB or less without fees ●Data must be in digital format ●No human or animal subjects ●No commercial interests ●No data which would require system modifications I mage by Alan Levine https://www.flickr.com/photos/cogdog/

16. Future development ? ●Full implementation would allow self-deposit, with online forms for deposit agreement, checklist, and application form for metadata ●Metadata entry would ideally be automated ●Data would be subject to a brief review for technical and possible copyright or legal issues ●Special projects would be mediated- very large, special formats, system modifications, other?

17. Considerations ●Funding- how will your service become sustainable? ●Metadata- staff-time intensive or automated? How much is enough? ●Data service responsibilities- will this be a part-time function for many, full-time for a few, or both? ●Will your service be easy and efficient, so that researchers want to use it? ●What value does your library add to the research process?

18. Thank you! @LauraBPalumbo laura.palumbo@rutgers.edulaura.palumbo@rutgers.edu