1. Microsoft Office 2007 Excel Chapter 1 Creating a Worksheet and an Embedded Chart

2. Excel 2007 If you're a full-time spreadsheet jockey, or just a casual number-cruncher, you've come to know and either love or hate Excel's interface. Well, your world just changed Throw away almost everything you know about Excel's look and feel. Microsoft Corp. made some very dramatic changes in Excel 2007 The good news is that you should welcome most of the changes, because they make it easier to get at all of Excel's power The bad news is that you're going to have to learn how to use the application again

3. New File Formats You'll have to deal with four new XML-based file formats in Excel 2007: –.xlsx for standard worksheets –.xlsm for those with macros, plus.xltx and.xltm for templates Like Word 2007, Excel 2007 offers a compatibility checker and tells you if your workbook contains features that previous versions of Excel won't support (Choose Office button > Prepare > Run Compatibility Checker to launch it) If you're sharing documents, you'll probably want to save them in Excel 2003 format to maintain compatibility with other users -- at least until the new 2007 file format becomes the standard or you know your recipient has the free patch that lets Office 2003 users read and work with 2007 filesfree patch To set Excel 2007 to save to the 2003 format by default – click on the Office button and then the Excel Options button. In the left panel of the screen that appears, click Save, then locate the "Save workbooks" area on the right. From the "Save files in this format" drop- down list, choose Excel 97-2003 Workbook and click OK.

4. The New Excel Interface

5. 1. The Microsoft Office button. The big button on the upper left-hand corner of the screen replaces the old File menu from previous versions of Excel. You'll find familiar features for opening files, saving files, printing files and so on, but there's a lot more here as well. 2. The Quick Access tool bar. Just to the right of the Office button is the Quick Access tool bar, with buttons for using Excel’s most common features, including Save, Undo, Redo, Sort, Print Preview and more, but you can add and remove buttons for any functions you please. 3. The Ribbon. Love it or hate it, the Ribbon is the main way you'll work with Excel. Instead of old-style menus, in which menus have submenus, submenus have sub- submenus and so on, the Ribbon groups small icons for common tasks together in tabs on a big, well, ribbon. So, for example, when you click the Insert tab, the Ribbon appears with buttons for items that you can insert into a spreadsheet, such as charts, tables, pivot tables, clip art or a hyperlink. 4. The Scrollbar. This is largely unchanged from previous versions of Excel; use it to scroll up and down. There are a couple of minor changes. At the top, there's a double arrow that when clicked upon, expands the area at the top of the worksheet that displays the contents of the current cell. Just below the double arrow is a tiny button that looks like a minus sign that lets you split your screen in two. 5. The View tool bar. There is now a View tool bar at the bottom right of the screen that lets you choose between Normal, Page Layout and Page Break Preview -- a view that will show you how your spreadsheet will look when it prints. There's also a slider that lets you zoom in or out of your document.

6. The Ribbon The Ribbon, by default, is divided into seven tabs, with an optional eighth one (Developer) that you can display by clicking the Office button and choosing Excel Options > Popular > Show Developer tab in the Ribbon.

7. The Ribbon (con’t) Home: This contains commonly used Excel features, such as inserting formulas, formatting tables, rows, cells and text, and sorting and filtering. Insert: As you might guess, this one handles anything you might want to insert into a document, such as charts, pivot tables, tables, pictures, clip art, text, WordArt... Page layout: Here's where you'll change margins, page size and orientation, define your print area, set page breaks, specify which rows and columns will print on each page and so on. Formulas: As the name says, it's where you'll go to insert and work with formulas. It organizes all of Excel's formulas into categories, such as Financial, Logical, Math & Trig, and so on, so they're all within easy reach. And it also gives you quick access to useful formula-checking features, such as error-checking and the ability to trace precedents and dependents. Data: Whatever you need to do with data, you'll find it here. For example, you can use this tab to import data from a wide variety of sources, including the Web, Access, SQL Server and so on. You'll also be able to filter and sort data, validate your data, group and ungroup data, and perform data analysis, among other features. Review: Need to check spelling and grammar, look up a word in a thesaurus, work in markup mode, review other people's markups or compare documents? This is the tab for you. It also lets you protect worksheets and workbooks, and share workbooks. View: Here's where to go when you want to change the view in any way, including displaying or turning off gridlines and the formula bar, zooming in and out, splitting and hiding panes, and so on. Developer: If you write code or create forms and applications for Excel, this is your tab. It also includes macro handling, so power users might also want to visit here.

8. Ribbon Organization Each tab along the Ribbon is organized to make it easy to get your work done. As you can see below, each tab is organized into a series of groups that contain related commands for getting something done -- in our example, handling fonts. Inside each group is a set of what Microsoft calls command buttons, which carry out commands, display menus and so on. In the example, the featured command button changes the font size. There's also a small diagonal arrow in the bottom right corner of some groups that Microsoft calls a dialog box launcher. Click it to display more options related to the group.

9. Context-sensitive Ribbon The Ribbon is context-sensitive, changing according to what you're doing. Depending on the task you're engaged in, it sometimes adds more tabs and subtabs. For example, when you insert and highlight a chart, several entirely new tabs appear: Design, Layout and Format, with a Chart Tools supertitle on top, as you can see in the image to the left. Other "now you see them, now you don't" tabs include Picture Tools, Table Tools and SmartArt Tools -- all of which appear in response to various actions you take in Excel.

10. Office Button Think of the Office button as a greatly expanded File menu from the Excel 2003 days -- the File menu on steroids. As you can see in the figure below, it's where to go for the various Open, Save, New, Print and related options and also includes a list of all your recently opened files.

11. Prepare, Publish and Convert Convert lets you convert documents saved in older formats to the new Microsoft Office Open XML format, which is the new Office standard. For Excel, the extension is.xlsx. Publish does exactly what it says; it gives options for publishing a document. If your company uses a document management server or SharePoint, you can publish it there. Use Prepare when you've finished your worksheet and are ready to share it with others. There are plenty of great options here, such as marking a document as final; encrypting the document; inspecting it for hidden metadata and information you'd prefer remain private; and adding a digital signature. Because Excel 2007 isn't yet widely deployed, a particularly useful feature here is running the Compatibility Checker, which will let you know whether the worksheet contains features not supported by earlier Excel versions.

12. Excel Options Button For those who like to fiddle with the Excel interface and how it works, the Excel Options button, located at the bottom of the Office button's box, lets you customize Excel in many ways, including how you work with formulas, and rules for error-checking worksheets It has many of the features that you accessed via Tools > Options in previous versions of Excel, plus more It's far better organized and easier to use than Tools > Options was.

13. Quick Access Tool Bar The three buttons on the left -- Save, Undo and Redo -- aren't particularly noteworthy, but the small icon to the right that looks like a small chart -- the Quick Layout button -- is exceedingly useful. Highlight a chart, click the button and a selection of premade chart layouts appear. Click the one you want, and it will immediately be applied to the chart. Probably the most helpful customization for Excel 2007 is to add buttons to the Quick Access tool bar, and there are several ways to do so. Directly to the right of the Quick Layout button, the nearly invisible Down arrow is the key to the Quick Access tool bar. Click it and you'll be able to add and remove tool bar buttons for a preset list of about 10 commands.

14. Adding Buttons For Additional Commands To add buttons for additional commands, select More Commands from this list. The screen below appears. (You can also get to this screen by clicking the Office button and choosing Excel Options and then Customize.) Choose a command from the left-hand side of the screen that you want to add to the Quick Access tool bar and click Add. You can change the order of the buttons by highlighting a button on the right side of the screen and using the Up and Down arrows to move it. The list of commands you see on the left may seem somewhat limited at first. That's because Excel is showing you only the most popular commands. There are plenty of others you can add. Click the drop-down menu under "Choose commands from" at the top of the screen, and you'll see other lists of commands -- All Commands, Home Tab and so on. Select any option, and there will be plenty of commands you can add. There's an even easier way to add a command. Right-click any object on the Ribbon and choose "Add to Quick Access tool bar." You can add not only individual commands in this way, but also entire groups -- for example, the Cell Styles group. Once you've got the Quick Access tool bar customized to your liking, you will hardly ever have to use the Ribbon.

15. New Capacities in Excel 2007 Microsoft has increased the number of columns per spreadsheet (and per PivotTable) to 16,384 (up from 256) and the number of rows to 1,048,576 (up from 65,536). Other limits have been also expanded: Text cells can now contain more than 32,000 characters (up from 255). Chances are you'll never reach other new limits: PivotTables can manipulate more than 16,000 fields (up from an already generous 255), and formulas can now refer to up to 8,000 cells (memory permitting), so it's fortunate that Excel 2007 lets you drag the corner of the formula bar to expand it. Excel 2007's memory manager can handle 2GB (double the amount in Excel 2003), so calculations execute faster. The new version also takes advantage of dual-core processors and multithreaded chip sets, so if you're lucky enough to be running it on a machine with either feature, expect a noticeable speed boost.

16. New Visualization Tools Charts and graphs now support 16 million colors, and improved color support is evident throughout this version, especially in several new visual tools for highlighting data. For example, in Excel 2007 you can use conditional formatting to set the background color of a cell or use a colored bar (called a data bar) - - the length corresponds to the cell's value. You can also add icons to cells based on their value, giving your worksheet a dashboard-like quality. For example, assigning traffic- light icons to a range of cells is a snap, and Excel's built-in logic assigns colored circles based on the value of the cell: green for the highest third, yellow for the middle third and red for the bottom third.

17. Visualization (con’t) You can add colored bars to indicate the value in a cell (left) or apply a three-icon set to indicate which third data falls into (right); a red traffic light indicates the cell is in the lowest third of all values in the range.Similarly, a four- or five-icon set (such as set of vertical bars similar to what your cell phone uses to indicate signal strength) displays icons based on which quartile or quintile the value falls into. In all cases, you can control the ranges for each icon in the set -- allowing you, for instance, to use a green traffic light to indicate only the highest 10% of values.

18. Visualization (con’t)

19. Better Sorting and Filtering Sorting data -- previously limited to three levels -- has been expanded to 64 levels. Best of all, while you can still sort data based on values (to sort a date column chronologically, for instance), you can also sort by font, color or icon used with conditional formatting. Thus, you can display all your green traffic lit cells together, followed by the yellow lights, then the red.

20. Other New Visualization Tools Eliminate The Need For Complicated Macros Other visualization tools eliminate the need for complicated macros or formulas. New conditional formatting options let you highlight duplicates, unique values, the top/bottom 10%, values above or below the average, cells less than or greater than a specified value, or cells within a range (highlighting cells containing values between 1 and 10, for example). If you don't need to see all values, the vastly improved Filter feature puts check boxes (for up to 1,000 values) in a pull-down list, allowing you to easily pick multiple values to display. Likewise, the new Remove Duplicates feature hides rows based on the duplicate values in columns you specify.

21. PivotTables Improvements Among the notable improvements in Excel are tools to make existing features easier to use. Take PivotTables, for example. (For the uninitiated, PivotTables allow you to view your data differently -- think "slice and dice." For example, you can summarize sales by agent by month or, with a simple drag-and- drop motion, summarize sales by month and within month by agent.) In Excel 2007, you still set up PivotTables using a wizard, which is slightly changed from Excel 2003. However, once you have a PivotTable defined, manipulating it is considerably easier. Instead of dragging and dropping elements within the table itself, you can use the wizard to make choices -- checking boxes to select which fields to display or choose sorting options, for example. Excel 2007 makes it easier to switch columns and rows, filter values, and use or hide field names. In addition, conditional formatting (those data bars or traffic lights we mentioned) can be applied to cells displayed in PivotTables.

22. Styles and Themes One of the promises of the Ribbon interface, according to Microsoft, is that some features are more obvious and usable. That's certainly true of Styles, a formatting tool from previous versions of Excel that is now available using a "gallery" interface introduced in Office 2007. You can quickly apply a collection of settings, from the font used to the background color and border style to cells, tables and PivotTables. As you mouse over the choices, Excel 2007 applies each style to your selection so you can preview the effect without making the change permanent. One particularly noteworthy improvement to formatting is how Styles now respond to changes within your worksheet. In Excel 2003, you could apply a "green bar" effect so that the background color in rows alternated between green and white. However, once you added a row, the pattern was interrupted, and you needed to reapply the AutoFormat, a clumsy and awkward procedure. In Excel 2007, that same pattern is adjusted whenever you add one or more rows. (Styles are equally smart when you add columns, for patterns that alternate between columns.) Styles will even adjust when you filter or hide rows or columns. Themes, new to Office 2007, are style collections that include a color scheme, font, fill effects and more. Shared by several Office 2007 applications, themes can be applied to charts, tables and PivotTables in Excel, giving your work a consistent look and feel. That's especially useful when you're creating a chart that you want to copy to PowerPoint or Word.

23. Table Tools Excel's new table features make it less likely you'll have inconsistent formulas. Once you identify a contiguous range of cells as a table, Excel provides calculated columns. For example, if you add a column to the right of your table and enter a formula in any row, the formula will be copied to all cells in that new column, saving the time of executing a copy/paste command. Even smarter, add a row and Excel is sure to include it in a total on the bottom row. (In previous versions of Excel, adding a row at the top or bottom of a range meant you risked omitting cells in that row from the sum formula.) Furthermore, options on the Table Tools Design context-sensitive tab let you toggle the formatting of the first column or the first row. One click and you can add a Total row (though Excel lacks a similar command to add a Total column), then change what each column in that row computes (total, average, minimum and so on). In addition, as you scroll down through a lengthy table, Excel replaces the column headings (the gray boxes with A/B/C above the columns) with values from the table's header row -- a subtle improvement, to be sure, but it's a more efficient technique than having to freeze rows to see column headings. Finally, the new Table Gallery makes it easy to select and apply a sophisticated look.

24. Other Changes There are dozens of other small changes In Excel 2007. Among the 51 new functions are some to fetch data from OLAP cubes, calculate Bessel functions (for engineers), convert numbers (decimal to binary, hex to octal and so on) and work with complex numbers (calculating the square root or sine of a complex number, for example). Two new functions, SUMIFS and AVERAGEIFS, let you choose cells that meet multiple conditions without having to use nested functions. Speaking of nesting, should you need it, the number of nesting levels has increased, from seven in Excel 2003 to 64. The new Name Manager helps you organize and manage your named ranges. Other changes keep Excel's user interface consistent with Word and PowerPoint. SmartArt is shared across Office 2007 applications, and as with Word, it's now easy to save a document to PDF or XPS format, or to a SharePoint library directly from Excel.

25. Tips For Working With Excel 2007 1. Turn off the Ribbon 2. Get your old Excel 2003 tool bars back 3. Customize the Ribbon 4. Use keyboard shortcuts 5. Use macros 6. Find your old friends

26. Turn off the Ribbon Here's what may be the best tip you'll ever come across for Excel 2007 - - how to turn off the Ribbon. Doing this will get you back plenty of screen real estate, as you can see in the screenshot below It's easy to make the Ribbon disappear and reappear. The Ribbon will still be available when you want it -- all you need to do is click on the appropriate menu (Home, Insert, Page Layout and so on) and it appears. It then discreetly goes away when you are no longer using it. There are several ways to turn off the Ribbon: – Click the Down arrow to the right of the Quick Access tool bar button and select Minimize the Ribbon. – Press Ctrl-F1. (Press Ctrl-F1 to make it appear again.) – Double-click the current tab above the Ribbon.

27. Get Your Old Excel 2003 Tool Bars Back Say you've given the Ribbon a fair shake and you just can't stand it. Although Microsoft doesn't provide a way to get the old Excel 2003 interface back, a couple of third-party tools: – Classic Menu Classic Menu – ToolbarToggle ToolbarToggle

28. Customize the Ribbon Maybe you mostly like the Ribbon, but some of the commands aren't located where you'd like them to be. Another third-party program called RibbonCustomizer Pro lets you create new Ribbon tabs or customize existing ones the way you like them. RibbonCustomizer Pro

29. Use Keyboard Shortcuts If you're a fan of Excel 2003's keyboard shortcuts, take heart -- most of them still work in 2007. So keep using them. You can also use a clever set of keyboard shortcuts for working with the Ribbon. Press the Alt key and a tiny letter or number icon appears on the menu for each tab -- for example, the letter H for the Home tab. (See the image below.) Now press that letter on your keyboard, and you'll display that tab or menu item. When the tab appears, there will be letters and numbers for most options on the tab as well. Once you've started to learn these shortcuts, you'll naturally begin using key combinations. So instead of pressing Alt then H to display the home tab, you can press Alt-H together. The following table shows the most useful Alt key combinations in Excel 2007.

31. Use Macros At first glance, macros -- ingenious shortcuts you can create for performing repetitive tasks -- seem to have been banished from Excel 2007. But they're still there; display the Developer tab, and you'll find them in all their glory. In fact, the Developer tool bar puts the macro tools at easier reach than they were in previous versions of Excel. You'll find everything you want in the Code group on the Developer tab. Record a macro by clicking the Record Macro button, manage your macros by clicking the Macros button and configure security for macros by clicking the Macro Security button. All your macro controls are in the Code group on the developer tab Any macros you created in previous versions of Excel should work fine in Excel 2007. See Microsoft's Office Online site for more information about working with macros in Excel 2007.Office Online site

32. Find Your Old Friends In Excel 2007, no features or functions are where they used to be. But it's easy to find them. Use the Excel 2007 quick reference charts on the next slide for an extensive list of where to find your old friends.

34. Microsoft Office 2007 Excel Lab 1 Microsoft Office 2007: Introductory Concepts and Techniques34

35. Objectives Start and quit Excel Describe the Excel worksheet Enter text and numbers Use the Sum button to sum a range of cells Copy the contents of a cell to a range of cells using the fill handle 35Microsoft Office 2007: Introductory Concepts and Techniques

36. Objectives Save a workbook Format cells in a worksheet Create a 3-D Clustered Column chart Change document properties Save a workbook a second time using the same file name Microsoft Office 2007: Introductory Concepts and Techniques36

37. Objectives Print a worksheet Open a workbook Use the AutoCalculate area to determine statistics Correct errors on a worksheet Use Excel Help to answer questions Microsoft Office 2007: Introductory Concepts and Techniques37

38. Plan Ahead Select titles and subtitles for the worksheet Determine the contents for rows and columns Determine the calculations that are needed Determine where to save the workbook Identify how to format various elements of the worksheet Decide on the type of chart needed Establish where to position and how to format the chart Microsoft Office 2007: Introductory Concepts and Techniques38

39. Starting Excel Click the Start button on the Windows taskbar to display the Start menu Point to All Programs on the Start menu to display the All Programs submenu Point to Microsoft Office in the All Programs submenu to display the Microsoft Office submenu Click Microsoft Office Excel 2007 to start Excel and display a new blank workbook titled Book1 in the Excel window If the Excel window is not maximized, click the Maximize button next to the Close button on its title bar to maximize the window If the worksheet window in Excel is not maximized, click the Maximize button next to the Close button on its title bar to maximize the worksheet window within Excel Microsoft Office 2007: Introductory Concepts and Techniques39

40. Starting Excel Microsoft Office 2007: Introductory Concepts and Techniques40

41. Entering the Worksheet Titles Click cell A1 to make cell A1 the active cell Type Walk and Rock Music in cell A1, and then point to the Enter box in the formula bar Click the Enter box to complete the entry and enter the worksheet title in cell A1 Click cell A2 to select it Type First Quarter Rock-It MP3 Sales as the cell entry Click the Enter box to complete the entry and enter the worksheet subtitle in cell A2 Microsoft Office 2007: Introductory Concepts and Techniques41

42. Entering the Worksheet Titles Microsoft Office 2007: Introductory Concepts and Techniques42

43. Entering Column Titles Click cell B3 to make cell B3 the active cell Type Northeast in cell B3 Press the RIGHT ARROW key to enter the column title, Northeast, in cell B3 and make cell C3 the active cell Repeat Steps 2 and 3 to enter the remaining column titles in row 3; that is, enter Southeast in cell C3, Midwest in cell D3, South in cell E3, West in cell F3, and Total in cell G3 (complete the last entry in cell G3 by clicking the Enter box in the formula bar) Microsoft Office 2007: Introductory Concepts and Techniques43

44. Entering Column Titles Microsoft Office 2007: Introductory Concepts and Techniques44

45. Entering Row Titles Click cell A4 to select it Type Video and then press the DOWN ARROW key to enter the row title and make cell A5 the active cell Repeat Step 1 to enter the remaining row titles in column A; that is, enter Mini in cell A5, Micro in cell A6, Flash in cell A7, Accessories in cell A8, and Total in cell A9 Microsoft Office 2007: Introductory Concepts and Techniques45

46. Entering Row Titles Microsoft Office 2007: Introductory Concepts and Techniques46

47. Entering Numbers Click cell B4 Type 66145.15 and then press the RIGHT ARROW key to enter the data in cell B4 and make cell C4 the active cell Enter 79677.1 in cell C4, 34657.66 in cell D4, 52517.2 in cell E4, and 99455.49 in cell F4 Click cell B5 Enter the remaining first quarter sales numbers provided in Table 1–1 on page EX 23 for each of the four remaining offerings in rows 5, 6, 7, and 8 to display the quarterly sales in the worksheet Microsoft Office 2007: Introductory Concepts and Techniques47

48. Entering Numbers Microsoft Office 2007: Introductory Concepts and Techniques48

49. Summing a Column of Numbers Click cell B9 to make it the active cell and then point to the SUM button on the Ribbon Click the Sum button on the Ribbon to display =SUM(B4:B8) in the formula bar and in the active cell B9 Click the Enter box in the formula bar to enter the sum of the first quarter sales for the five product types for the Northeast region in cell B9 Select cell B9 to display the SUM function assigned to cell B9 in the formula bar Microsoft Office 2007: Introductory Concepts and Techniques49

50. Summing a Column of Numbers Microsoft Office 2007: Introductory Concepts and Techniques50

51. Copying a Cell to Adjacent Cells in a Row With cell B9 active, point to the fill handle Drag the fill handle to select the destination area, range C9:F9, to display a shaded border around the destination area, range C9:F9, and the source area, cell B9. Do not release the mouse button Release the mouse button to copy the SUM function in cell B9 to the range C9:F9 and calculate the sums in cells C9, D9, E9, and F9 Microsoft Office 2007: Introductory Concepts and Techniques51

52. Copying a Cell to Adjacent Cells in a Row Microsoft Office 2007: Introductory Concepts and Techniques52

53. Determining Multiple Totals at the Same Time Click cell G4 to make it the active cell With the mouse pointer in cell G4 and in the shape of a block plus sign, drag the mouse pointer down to cell G9 to highlight the range G4:G9 with a transparent view Click the Sum button on the Ribbon to calculate and display the sums of the corresponding rows of sales in cells G4, G5, G6, G7, G8, and G9 Select cell A10 to deselect the range G4:G9 Microsoft Office 2007: Introductory Concepts and Techniques53

54. Determining Multiple Totals at the Same Time Microsoft Office 2007: Introductory Concepts and Techniques54

55. Saving a Workbook With a USB flash drive connected to one of the computer’s USB ports, click the Save button on the Quick Access Toolbar to display the Save As dialog box Type Walk and Rock Music 1st Quarter Sales in the File name text box to change the file name. Do not press the ENTER key after typing the file name Click the Save in box arrow to display a list of available drives and folders Click UDISK 2.0 (E:) in the Save in list to select the USB flash drive, Drive E in this case, as the new save location Click the Save button in the Save As dialog box to save the workbook on the USB flash drive with the file name, Walk and Rock Music 1st Quarter Sales Microsoft Office 2007: Introductory Concepts and Techniques55

56. Saving a Workbook Microsoft Office 2007: Introductory Concepts and Techniques56

57. Changing a Cell Style Click cell A1 to make cell A1 the active cell Click the Cell Styles button on the Ribbon to display the Cell Styles gallery Point to the Title cell style in the Titles and Headings area of the Cell Styles gallery to see a live preview of the cell style in cell A1 Click the Title cell style to apply the cell style to cell A1 Microsoft Office 2007: Introductory Concepts and Techniques57

58. Changing a Cell Style Microsoft Office 2007: Introductory Concepts and Techniques58

59. Changing the Font Type Click cell A2 to make cell A2 the active cell Click the Font box arrow on the Ribbon to display the Font gallery Point to Cambria in the Theme Fonts area of the Font gallery to see a live preview of the Cambria font in cell A2 Click Cambria in the Theme Fonts area to change the font type of the worksheet subtitle in cell A2 from Calibri to Cambria Microsoft Office 2007: Introductory Concepts and Techniques59

60. Changing the Font Type Microsoft Office 2007: Introductory Concepts and Techniques60

61. Bolding a Cell With cell A2 active, click the Bold button on the Ribbon to change the font style of the worksheet subtitle to bold Microsoft Office 2007: Introductory Concepts and Techniques61

62. Increasing the Font Size of a Cell Entry With cell A2 selected, click the Font Size box arrow on the Ribbon to display the Font Size list Point to 14 in the Font Size list to see a live preview of cell A2 with a font size of 14 Click 14 in the Font Size list to change the font in cell A2 from 11 point to 14 point Microsoft Office 2007: Introductory Concepts and Techniques62

63. Increasing the Font Size of a Cell Entry Microsoft Office 2007: Introductory Concepts and Techniques63

64. Changing the Font Color of a Cell Entry With cell A2 selected, click the Font Color button arrow on the Ribbon to display the Font Color palette Point to Dark Blue, Text 2 (dark blue color in column 4, row 1) in the Theme Colors area of the Font Color palette to see a live preview of the font color in cell A2 Click Dark Blue, Text 2 (column 4, row 1) on the Font Color palette to change the font of the worksheet subtitle in cell A2 from black to dark blue Microsoft Office 2007: Introductory Concepts and Techniques64

65. Changing the Font Color of a Cell Entry Microsoft Office 2007: Introductory Concepts and Techniques65

66. Centering Cell Entries across Columns by Merging Cells Select cell A1 and then drag to cell G1 to highlight the range A1:G1 Click the Merge and Center button on the Ribbon to merge cells A1 through G1 and center the contents of cell A1 across columns A through G Repeat the first two steps to merge and center the worksheet subtitle across cells A2 through G2 Microsoft Office 2007: Introductory Concepts and Techniques66

67. Centering Cell Entries across Columns by Merging Cells Microsoft Office 2007: Introductory Concepts and Techniques67

68. Formatting Column Titles and the Total Row Click cell A3 and then drag the mouse pointer to cell G3 to select the range A3:G3 Point to the Cell Styles button on the Ribbon Click the Cell Styles button to display the Cell Styles gallery Point to the Heading 3 cell style in the Titles and Headings area of the Cell Styles gallery to see a live preview of the cell style in the range A3:G3 Click the Heading 3 cell style to apply the cell style to the range A3:G3 Microsoft Office 2007: Introductory Concepts and Techniques68

69. Formatting Column Titles and the Total Row Click cell A9 and then drag the mouse pointer to cell G9 to select the range A9:G9 Point to the Cell Styles button on the Ribbon Click the Cell Styles button on the Ribbon to display the Cell Styles gallery and then click the Total cell style in the Titles and Headings area to apply the Total cell style to the cells in the range A9:G9 Click cell A11 to select the cell Microsoft Office 2007: Introductory Concepts and Techniques69

70. Formatting Column Titles and the Total Row Microsoft Office 2007: Introductory Concepts and Techniques70

71. Formatting Numbers in the Worksheet Select cell B4 and drag the mouse pointer to cell G4 to select the range B4:G4 Point to the Accounting Number Format button on the Ribbon to display the Enhanced ScreenTip Click the Accounting Number Format button on the Ribbon to apply the Accounting Number Format to the cells in the range B4:G4 Select the range B5:G8 Microsoft Office 2007: Introductory Concepts and Techniques71

72. Formatting Numbers in the Worksheet Click the Comma Style button on the Ribbon to apply the Comma Style to the range B5:G8 Select the range B9:G9 Click the Accounting Number Format button on the Ribbon to apply the Accounting Number Format to the cells in the range B9:G9 Select cell A11 Microsoft Office 2007: Introductory Concepts and Techniques72

73. Formatting Numbers in the Worksheet Microsoft Office 2007: Introductory Concepts and Techniques73

74. Adjusting Column Width Point to the boundary on the right side of the column A heading above row 1 to change the mouse pointer to a split double arrow Double-click on the boundary to adjust the width of column A to the width of the largest item in the column Microsoft Office 2007: Introductory Concepts and Techniques74

75. Adjusting Column Width Microsoft Office 2007: Introductory Concepts and Techniques75

76. Using the Name Box to Select a Cell Click the Name box in the formula bar and then type a3 as the cell to select Press the ENTER key to change the active cell from A11 to cell A3 Microsoft Office 2007: Introductory Concepts and Techniques76

77. Adding a 3-D Clustered Column Chart to the Worksheet Click cell A3 and then drag the mouse pointer to the cell F8 to select the range A3:F8 Click the Insert tab to make the Insert tab the active tab Click the Column button on the Ribbon to display the Column gallery Point to the 3-D Clustered Column chart type in the 3-D Column area of the Column gallery Click the 3-D Clustered Column chart type in the 3-D Column area of the Column gallery to add a 3-D Clustered Column chart to the middle of the worksheet in a selection rectangle Microsoft Office 2007: Introductory Concepts and Techniques77

78. Adding a 3-D Clustered Column Chart to the Worksheet Click the top-right edge of the selection rectangle but do not release the mouse to grab the chart and change the mouse pointer to a cross hair with four arrowheads Continue holding down the left mouse button while dragging the chart down and to the left to position the upper-left corner of the dotted line rectangle over the upper-left corner of cell A11. Release the mouse button to complete the move of the chart Click the middle sizing handle on the right edge of the chart and do not release the mouse button While continuing to hold down the mouse button, press the ALT key and drag the right edge of the chart to the right edge of column G and then release the mouse button to resize the chart Point to the middle sizing handle on the bottom edge of the selection rectangle and do not release the mouse button Microsoft Office 2007: Introductory Concepts and Techniques78

79. Adding a 3-D Clustered Column Chart to the Worksheet While continuing to hold down the mouse button, press the ALT key and drag the bottom edge of the chart up to the bottom edge of row 22 and then release the mouse button to resize the chart Click the More button in the Chart Styles gallery to expand the gallery and point to Style 2 in the gallery (column 2, row 1) Click Style 2 in the Chart Styles gallery to apply the chart style Style 2 to the chart Click cell I9 to deselect the chart and complete the worksheet Microsoft Office 2007: Introductory Concepts and Techniques79

80. Adding a 3-D Clustered Column Chart to the Worksheet Microsoft Office 2007: Introductory Concepts and Techniques80

81. Changing Document Properties Click the Office Button to display the Office Button menu Point to Prepare on the Office Button menu to display the Prepare submenu Click Properties on the Prepare submenu to display the Document Information Panel Click the Author text box and then type your name as the Author property. If a name already is displayed in the Author text box, delete it before typing your name Click the Subject text box, if necessary delete any existing text, and then type your course and section as the Subject property Click the Keywords text box, if necessary delete any existing text, and then type First Quarter Rock-It MP3 Sales Click the Close the Document Information Panel button so that the Document Information Panel no longer is displayed Microsoft Office 2007: Introductory Concepts and Techniques81

82. Changing Document Properties Microsoft Office 2007: Introductory Concepts and Techniques82

83. Saving an Existing Workbook with the Same File Name With your USB flash drive connected to one of the computer’s USB ports, click the Save button on the Quick Access Toolbar to overwrite the previous Walk and Rock Music 1st Quarter Sales file on the USB flash drive Microsoft Office 2007: Introductory Concepts and Techniques83

84. Printing a Worksheet Click the Office Button to display the Office button menu Point to Print on the Office Button menu to display the Print submenu Click Quick Print on the Print submenu to print the document Microsoft Office 2007: Introductory Concepts and Techniques84

85. Printing a Worksheet Microsoft Office 2007: Introductory Concepts and Techniques85

86. Quitting Excel Point to the Close button on the right side of the Excel title bar Click the Close button to quit Excel Microsoft Office 2007: Introductory Concepts and Techniques86

87. Starting Excel Click the Start button on the Windows taskbar to display the Start menu Point to All Programs on the Start menu to display the All Programs submenu and then point to Microsoft Office in the All Programs submenu to display the Microsoft Office submenu Click Microsoft Office Excel 2007 on the Microsoft Office submenu to start Excel and display a new blank worksheet in the Excel window If the Excel window is not maximized, click the Maximize button on its title bar to maximize the window Microsoft Office 2007: Introductory Concepts and Techniques87

88. Opening a Workbook from Excel With your USB flash drive connected to one of the computer’s USB ports, click the Office Button to display the Office Button menu Click Open on the Office Button menu to display the Open dialog box If necessary, click the Look in box arrow and then click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, in the Look in list as the new open location Click Walk and Rock Music 1st Quarter Sales to select the file name Click the Open button to open the selected file and display the worksheet in the Excel window Microsoft Office 2007: Introductory Concepts and Techniques88

89. Opening a Workbook from Excel Microsoft Office 2007: Introductory Concepts and Techniques89

90. Using the AutoCalculate Area to Determine a Maximum Select the range B6:F6 and then right-click the AutoCalculate area on the status bar to display the Status Bar Configuration shortcut menu Click Maximum on the shortcut menu to display the Maximum value in the range B6:F6 in the AutoCalculate area of the status bar Click anywhere on the worksheet to cause the shortcut menu to disappear Right-click the AutoCalculate area and then click Maximum on the shortcut menu to cause the Maximum value to no longer appear in the AutoCalculate area Microsoft Office 2007: Introductory Concepts and Techniques90

91. Using the AutoCalculate Area to Determine a Maximum Microsoft Office 2007: Introductory Concepts and Techniques91

92. Searching for Excel Help Click the Microsoft Office Excel Help button near the upper-right corner of the Excel window to open the Excel Help window Type format a chart in the Type words to search for text box at the top of the Excel Help window Press the ENTER key to display the search results Click the Maximize button on the Excel Help window title bar to maximize the Help window Click the Format chart elements link to display information regarding formatting chart elements Click the Close button on the Excel Help window title bar to close the Excel Help window and make Excel active Microsoft Office 2007: Introductory Concepts and Techniques92

93. Searching for Excel Help Microsoft Office 2007: Introductory Concepts and Techniques93

94. Quitting Excel Click the Close button on the right side of the title bar to quit Excel If necessary, click the No button in the Microsoft Office Excel dialog box so that any changes you have made are not saved Microsoft Office 2007: Introductory Concepts and Techniques94

95. Summary Start and quit Excel Describe the Excel worksheet Enter text and numbers Use the Sum button to sum a range of cells Copy the contents of a cell to a range of cells using the fill handle 95Microsoft Office 2007: Introductory Concepts and Techniques

96. Summary Save a workbook Format cells in a worksheet Create a 3-D Clustered Column chart Change document properties Save a workbook a second time using the same file name Microsoft Office 2007: Introductory Concepts and Techniques96

97. Summary Print a worksheet Open a workbook Use the AutoCalculate area to determine statistics Correct errors on a worksheet Use Excel Help to answer questions Microsoft Office 2007: Introductory Concepts and Techniques97

98. 98 Homework Excel Project One in textbook In the lab # 2 on page EX 75-77

99. Microsoft Office 2007 Excel Chapter 1 Complete