1. Facility Management: “It’s your home away from home, So take good care of it!”

2. Five Aspects of Facility Management  Building Use and Routine Maintenance  Emergency Repairs  Space Allocation  Renovations  New Buildings/Additions

3. Building User Guide Do you have one?

4. Well Maintained Buildings  Someone is responsible You and your chair have to agree that it’s important  It’s clean Keep recycling areas neat Ash trays by doors where people smoke Remind people by email to pick up trash  There’s an adequate budget for maintenance

5. Well Maintained Buildings  Little things are easier to fix  Fewer accidents  Cleanliness is a habit  People are appreciative  Fewer emergencies

6. Just another day in the life of a department administrator … Department Chair Sponsored Programs Office Purchasing Office Funding Agencies Dean’s OfficeStudents The cooling system has gone down at the animal care facility, it’s 103°F outside, and the back-up system will only keep the animals cool for 4-5 hours. Water is pouring into the hall from the 3rd floor women’s restroom.

7. Facility Emergencies: Three Key Questions  Who to call? If you are out, who is in charge? Post a schedule for building supervisor responsibility  What is the back-up plan? (for critical situations) Anticipate problems and devise appropriate plans GOAL: Do better than FEMA  Who pays? If always institution, fine. But if not, how to budget?

8. One Way To Minimize Emergencies Is To Properly Maintain The Building  Routine inspection and maintenance of all building services/facilities Is it scheduled? Who checks? In-house or central staff? Who pays? Budget issue.

9. What is Your Most Severe Facility-Related Emergency Story?

10. Five Aspects of Facility Management  Routine Maintainence  Emergency Repairs  Space Allocation

11. How Do You Make Decisions About Space Allocation?  History – “Possession is 9/10 ths of the Law”  Say yes to important people  Statistical Analysis

12. Comparison – Direct Grants to Institutional Funds Grant Volume I n s t. F u n d s

13. Comparison – Space to Actual Indirect Recovery Square Feet ActualIndirectActualIndirect

14. CCCAT MIDAG Research Faculty Administrative Staff Graduate Offices Graphics MSL CCCAT MIDAG TA’s Facilities Staff Storage Undergrad Space Remove Wall Add Wall Administration Check for Important Adjacencies

15. How Do You Make Space Allocation Decisions?

16. Five Aspects of Facility Management  Building Use and Routine Maintenance  Emergency Repairs  Space Allocation  Renovations Student Computer Lab Research Lab

17.  Meet with people who are going to use the lab (if known) to discuss their needs.  Review alternate lab lay-outs.  Get original and/or as-built drawings of space to see what's behind the wall. Look for potential problems in areas that are to be renovated.  If you have an in-house facilities person, include them in all discussions and work performance monitoring.  Consider ADA and other requirements (PI's don't think about these things)  Prepare project cost estimate and time schedule for each subcontractor. Develop a time-line chart for project (use different colors for each contractor).  Meet with each subcontractor before beginning project to discuss your expectations and, at schedule times during project, to review performance.  Walk the job every day! Key Steps In Planning Lab Renovations

18. Five Aspects of Facility Management  Building Use and Routine Maintenance  Emergency Repairs  Space Allocation  Renovations Student Computer Lab Research Lab  New Buildings/Additions

19. J. Carlyle Sitterson Hall 1987 Program review 2/15/99 19

20. J. Carlyle Sitterson Hall 2008 Program review 2/15/99 20 Tim’s Plan For Addition

21. Where Do I Begin?  Vision Strategic Plan  Identify planning teams  Develop design goals  Create communications plan  Prioritize issues  Coordinate schedules  Compile current data

23. “A Team Is A Small Number Of People With Complementary Skills Who Are Committed To A Common Purpose, Set Of Performance Goals, And Approach For Which They Hold Themselves Mutually Accountable.” Jon R. Katzenbach And Douglas K. Smith The Discipline Of Teams DA 202 Course

24. “A Team Is A Small Number Of People With Complementary Skills Who Are Committed To A Common Purpose, Set Of Performance Goals, And Approach For Which They Hold Themselves Mutually Accountable.” Jon R. Katzenbach And Douglas K. Smith The Discipline Of Teams DA 202 Course

25. “A Team Is A Small Number Of People With Complementary Skills Who Are Committed To A Common Purpose, Set Of Performance Goals, And Approach For Which They Hold Themselves Mutually Accountable.” Jon R. Katzenbach And Douglas K. Smith The Discipline Of Teams DA 202 Course

26. “A Team Is A Small Number Of People With Complementary Skills Who Are Committed To A Common Purpose, Set Of Performance Goals, And Approach For Which They Hold Themselves Mutually Accountable.” Jon R. Katzenbach And Douglas K. Smith The Discipline Of Teams DA 202 Course

27. “A Team Is A Small Number Of People With Complementary Skills Who Are Committed To A Common Purpose, Set Of Performance Goals, And Approach For Which They Hold Themselves Mutually Accountable.” Jon R. Katzenbach And Douglas K. Smith The Discipline Of Teams DA 202 Course

28. “A Team Is A Small Number Of People With Complementary Skills Who Are Committed To A Common Purpose, Set Of Performance Goals, And Approach For Which They Hold Themselves Mutually Accountable.” Jon R. Katzenbach And Douglas K. Smith The Discipline Of Teams DA 202 Course

29. Who? Facilities Planning Architects and interior designers Construction contractors Information Technology Furniture vendors Extended Executive Committee Space Coordination Team (SCT) Space Planning Effort Committee (SPEC) Special task forces Project plan reviewers Move planners

31. User Study Colab Mgr Study Colab Research Faculty Administrative Staff Graduate Offices Graphics MSL CCCAT MIDAG TA’s Facilities Staff Storage Undergrad Space Remove Wall Add Wall Administration What?

33. When? “Timing is everything!”

34. Project Design/Construction Schedule Key Constraint: Critical Path Milestones

36. A Balancing Act People in People in Old LocationNew Location  Be sure you have the resources to manage both locations

38. What is Your Most Challenging Building Design/Construction Story?