1. Chapter: 3 Organizing for Productivity

2. Understanding Your Part in Productivity Know your company by asking question: Who was the founder? When was the company founded? How many people work there? Who own the company now-a single person, Partners, or Stock holders?

3. Understanding Your Part in Productivity How many stock holder are there? What goods (service) does it produce (Provide)? Who are it competitors? Which products or service are the most profitable?

4. Understanding Your Part in Productivity What does your department do ? What does your manager do? What are his or her goals? Who is your manager boss? How do you help your department achievement its goals?

5. Know Your Manager’s Responsibilities Planning involves determining goals and methods for one or several employee. Organizing usually follows planning. Direct involves motivating oneself and others to complete various tasks set. Controlling keep everyone’s effort on target

6. Know Your Organizational Chart Vice- President, Production Vice- President, Marketing Vice- President, Finance Vice- President, Human Resources Functional divisional structure President PresidentCadillacPresidentBuickPresidentPontiacPresidentChevrolet Product Divisional Structure Manager Region I Manager Region II Manager Region III Manager Region IV Geographical divisional structure

7. Ten Tips for Developing a Good Working Relationship with Your Manager 1.Visualize your manager’s job. 2.Be reliable 3.Know your stuff 4.Anticipate 5.Take charge

8. Ten Tips for Developing a Good Working Relationship with Your Manager 6.Don’t be a pain 7.Communicate 8.Be your own toughest critic 9.Don’t have too many “new ideas’’ 10.Stretch yourself

9. Gain Your Manager Confidence Follow directions Accept criticism Keep information confidential Continue to work despite interruption Communicate well verbally Maintain a professional appearance

10. Gain Your Manager Confidence Work well under pressure Be flexible and adaptable Be a team member Work alone in a nontraditional office setting Be creative and able to understand technological processes Base decisions on careful analysis of data

11. Writing Your Job Description  Make a list of your duties  Submit the list to your manager for review; perhaps the two of you will need to discuss and clarify the list.  Draft a revised job description.

12. Writing Your Job Description  Follow the draft closely for one to three months.  Make any necessary changes after the trial period and further discussion with your manager.

13. Office Design Some offices employ only assistant : other have one thousand or more office professionals. Each office type has its advantages and disadvantages.

14. Office Design Semiprivate office In small office, you may work in a semiprivate area. The typical one- to three-room suite is likely to be filled with traditional office furniture (desk, work table, file cabinet, and a small computer system.

15. Semiprivate office You will be close to material and equipment,but that very compactness could produce the feeling of Overcrowding, Conversation Difficulty, Numerous of interruption and Personality Conflict. On the other hand if the temperaments are compatible, a small office can be pleasant and productive.

16. Office Design Open-space office with movable partitions: A new office can be created simply by rearranging partitions. This system offers great flexibility.

17. Open-space office with movable partitions  Modular furniture is used because it is easy to move and makes good use of available space.  Some organization “pipe in “ soft music to contribute to the sense of privacy these open-space offices require

18. Green office Placing green plant in your office is not only soften the institutional look but also act as noise barriers.

19. Lighting Good lighting help people work faster and more accurately; poor lighting can lead to health problems, errors, and absenteeism. Fluorescent ceiling lights, white design to light an entire room uniformly, can be extremely uncomfortable due to glare on desk. Task lights and ambient fixture produce softer light.

20. Furniture Ask These question before buying furniture: Will it fit in with the other furniture in the office? How much space will it take up? Is it easy to move? Is it worth the money?

21. Furniture Is it well constructed? Is it already assembled? If not, is it easy to assemble Can it be adjusted to individual or office needs?

22. A Healthy office environment Comfortable temperature and clean air contribution to employees’ well-being Noise control is crucial to concentration. Attractive colors can also enhance comfort.