1. Solutions for Enterprise Wide Procurement (SEWP) 07.20.2015LS

2. Agenda I. Introductions II. SEWP Overview III. Website and SEWP Tool Walk Through IV. Conclusion 2

3. Government Wide Acquisition Support Government-Wide Acquisition Contracts (GWACs) Agencies approved by OMB for IT Product/Service GWACs -GSA, NIH, & NASA -Other agencies may have targeted GWAC authority Based on Clinger-Cohen Act Economy Act determination not required for GWACs Open to All Federal Agencies and their Authorized Support Contractors Franchise Funds Provide Procurement Support Can accept direct funding Primary Agencies: -GSA Acquisition Services -Department Of Interior Acquisition Services Division -Department of Defense DISA / DITCO Not SEWP 3

4. SEWP in a Nutshell SEWP is a GWAC  Contract Vehicle for purchase of ITC (Information Technology and Communication) and Audio/Visual Product Solutions and related Services  SEWP V began on May 1 st, 2015  10 year contracts 1.Authorized by Office of Management and Budget (OMB) 2.Available to all Federal Government Agencies All Federal Agencies have utilized SEWP 3.Available to Authorized Federal Contractors 4 SEWP V

5. SEWP by the Numbers SEWP V: 147 Prime Contract Holders 120 Small Businesses including… 28 SDVOSB (Service-Disabled Veteran-Owned Small Businesses) 19 HUBZone (Historically Underutilized Business Zones) 11 EDWOSB (Economically Disadvantaged Woman Owned Small Businesses) Current Figures… see “SEWP Snapshot” Thousands of Providers including Cisco, Apple, Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc. Millions of Unique Products & Product Based Services 30,000 Orders Processed Annually $100K Average Order Size 5

6. What can be procured through SEWP?  Information Technology Computer Hardware, Tablets Storage Security  Software & Cloud Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service)  Networking & Communications Network Appliances: Routers, Modems Telecommunication Devices and Monthly Service  Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT  AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens  Services Maintenance / Warranty Site Planning / Installation Product Based Training Product Based Engineering Services 6

7. Product Solution Availability Quote Request tool available on-line No traditional searchable catalog Quotes are verified against contract catalog SEWP is ‘Catalog by Request’ not ‘Request by Catalog’ Items added to contract based on customer requests Contract Holder requests to add products are approved or denied daily On-line contract database of record Dynamic Catalog RFI Tool combines Search and Dynamic Updates (being developed) Quote Request Tool (QRT) Contact Contract Holders Request for Information (RFI) Methods 7

8. SEWP V Groups NAICS Code 334111 Group A  Full and open Competition NAICS Code 541519 Group B(1)  Hub-Zone Set-Aside Group B(2)  Service-Disabled Veteran- Owned Small Business Set- Aside Group C  Small Business Set-Aside Group D  Full and Open Competition All business size designations are represented throughout SEWP V Scope is the same for all Groups RFQ’s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D Alignment of groups ensures proper use of NAICS codes 8

9. Fair Opportunity – FAR 16.505(b) Fair Opportunity MUST BE provided within at least one Contract Group or Set-Aside Does not apply to orders under $3,000 Fair Opportunity applies to any Multi-Award Contract Process for Fair Opportunity (per FAR) is at CO’s Discretion SEWP Quote Request Tool is the only RECOMMENDED method Best Value determination Brand Name and Sole Source Brand Name: Posting of Justification and Approval (J&A) with RFQ is required for orders over $25,000 Sole Source: Exceptions and procedures in FAR 16.505 9

10. Contract Basics  Basic Contracts are on SEWP website including list of incorporated clauses  Delivery Order against existing Contract - Additional Clauses and T’s & C’s may be negotiated at the delivery order level  Agency Specific Policies are easily applied 10

11. Pricing Contract discount structure Manual review Comparison to other contract prices Less than GSA Price Contract Price Purchases can be consolidated to maximize price discounts Internal competition results in line item discounts Product prices may be negotiated and/or questioned Quoted Price An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time Delivery orders can be structured similar to a purchase agreement Fair Opportunity required for initial order Delivery Order With Options (DOWO) 11

12. “Fair and Reasonable” All products All fixed price services Fair and reasonable pricing set at contract level for: Level of effort Labor hours Labor price reasonableness determined by initiator 12

13. Quote Verification Verification File  Verifies items on contract & properly priced Shows discount off contract price Supply Chain – Level of Provider Authorization Trade Agreements Act (TAA) EPEAT/Energy Star compliance Verification File 13

14. Supply Chain Risk Management Levels of Provider designation: ManufacturerAuthorized Reseller - All provider itemsAuthorized Reseller - Subset of provider items Provider does not have an authorized reseller program Authorized Partner or DistributorAuthorized Reseller - One Item / One TimeUnidentified or unknown source 14

15. Reporting Available on SEWP Reporting availability Reporting at agency level to review purchase history via the SEWP contracts Reporting at product classification level Reporting on adherence to government initiatives Information provided during RFQ process Performance concerns Business size designation Contract Holder Information Government initiatives (e.g. Energy Star, EPEAT, TAA) Agency specific approval (option to provide pre-approved product list) Strategic Sourcing options Supply Chain information Product Information 15

16. Agency Report Example By request! 16

17. Variable Priced Line Items & Fee  All Line Items on SEWP have a Maximum Catalog Price, except: 3 Variable Priced CLINS CREDIT-Z: For Credits TRAVEL-Z: For Travel in support of in-scope services (must follow GSA Travel pricing and regulations) DELIVERY-Z: For Delivery and Shipping costs  Fee is now incorporated in the product price 17

18. Procurement Lifecycle Pre-Order Support Review Requirements when scope is uncertain Assistance on SEWP Processes including step-by-step walk through Online Quote Request Tool Order Processing Review, process and forward orders to Contract Holder Orders must be sent to SEWP Program Management Office (PMO) by Government Agency All orders verified prior to forwarding to Contract Holder Obtaining quotes through the Quote Request Tool will expedite order processing Reconcile and track orders through completion Post-Order Support Process and post order status data Assist with problem resolution 18

19. Post-Award Issues SEWP Program Office does not supply award informationQuote Request Tool includes an optional Award Notification function From FAR Part 16.505: A LL O RDERS Fair Opportunity issues may be referred to an Ombudsman O RDER LESS THAN $5 M ILLION Post-award debriefs and award notification are at the Issuing Agency’s discretion O RDERS OF $5 M ILLION OR MORE Post-award debriefs shall be provided Contracting Officer shall notify unsuccessful bidders P ROTESTS Orders under $10 M only protestable for out of scope requirements or ordering outside the contract period of performance Orders over $10 M may be protested (FAR 33.104) 19

20. Order Submission Options For a Delivery Order (DO) Send DO paperwork to sewporders@sewp.nasa.govsewporders@sewp.nasa.gov Fax DO paperwork to 301-286-0317 For a Credit Card Order (do not include credit card number) Use submission option in SEWP Quote Request Tool (QRT) Send quote for CC Order sewporders@sewp.nasa.govsewporders@sewp.nasa.gov Fax quote for CC Order to 301-286-0317 Contact Contract Holder directly if under $3,000.00 or 20

21. SEWP Support During Business Hours (7:30AM - 6:00PM EST)  Phone (301) 286-1478  Online Chat Assistance Anytime  help@sewp.nasa.gov  Free Training  Online training video  Web-Ex Wednesdays  Onsite sessions  Training Document 21

22. SEWP Customer Service Contacts Webwww.sewp.nasa.gov 24x7x365 E-mailHelp@sewp.nasa.gov Get responses within 1 business day Helpline301-286-1478 Mon–Fri, 7:30 AM–6:00 PM ET Fax301-286-0317 Fax orders E-mail Orderssewporders@sewp.nasa.gov E-mail orders Mail10210 Greenbelt Road, Suite 200, Greenbelt, MD 20771 Find Us NASA SEWP Follow SEWP @NASASEWP Group: NASA SEWP GWAC 22

23. PLOT P rogram L evel O utreach T eam SEWP PLOT provides guidance on IT Procurements that are:  Strategic  Complex  Significant in size Contact SEWP to arrange an onsite meetings for your Agency 23

24. Civil Servant Management Team* Program Manager / COR Joanne Woytek 301-614-7128Joanne.R.Woytek@nasa.gov Deputy Program Manager Darlene Coen 301-614-7127Darlene.E.Coen@nasa.gov *Questions are best sent to help@sewp.nasa.govhelp@sewp.nasa.gov for fastest assistance 24

25. SEWP Website Overview I. Frequently Asked Questions (FAQ) II. Contract Information III. Points of Contact IV. Program Performance Page V. Agency Specific Pages VI. Using QRT to create an RFQ / MRR / RFI “Easy as Duck Soup” 25

26. Additional SEWP Information (Backup Slides) 26

27. Delivery Orders with Options [DOWOs] If an Agency has a requirement to purchase a set of known in-scope products and services but is uncertain of the timing of those purchases, a Request for Quote (RFQ) can be submitted using Fair Opportunity guidelines to one or more SEWP Contract Groups The Agency may award one or more Delivery Orders based on the quotes received. The initial base Delivery Order would establish the products/product solutions and pricing for those items. The maximum time for the existence of this order and any instructions for exercising options / placing option calls against the original quote and initial Delivery Order should be noted in the initial order The base and option years cannot exceed 5 years in duration 27

28. Delivery Orders with Options [cont.] Agency officials may then follow the procedures as stated in the base Delivery Order to place orders against the initial quote. This is per the FAR Part 16 exception to Fair Opportunity for logical follow-ons to a Delivery Order, which was itself awarded based on Fair Opportunity Any substantive change to the initial quote and subsequent base Delivery Order, such as increasing the scope of items quoted, would require a renewed Quoting and ordering cycle including issuing a new RFQ following Fair Opportunity procedures The actual usage and set-up of the base Delivery Order is the Contracting Officer’s responsibility. Typically, the base order is set up with and initial Delivery Order listing the product/solutions and prices included in the awarded quote. Subsequent Delivery Orders are issued options either as modifications or calls against the base order 28

29.  Computer Hardware Tablets, Laptops, Embedded Systems Desktops, Servers, Supercomputers Peripherals and Accessories: Monitors, Keyboards, Cables, etc. Computer Carts, Racks and Enclosures Computer Cards / Boards  Networking and Communications Network Appliances Network Connectivity: Routers, Modems, etc. Telecommunication Devices Wireless Networking Cables and Accessories  Security Hardware Control and Authentication Devices Forensic Systems Computer Anti-Theft Hardware Security Appliances Surveillance Systems Sensors  Supporting Hardware Scanners, Barcodes, RFID Devices Cooling Systems Digital Devices; e.g. Calculators GPS Remote Management Printers, Copiers, Fax Machines, Shredders Associated Supplies  Specialized Hardware Notification Systems associated with Computer Facility Asset Management Systems Computer Room Monitoring Health IT  Storage Hardware Backup and Recovery DVD, CD, Tape and Digital Systems and Supplies Disk Systems Network Based Storage Storage Accessories  AV/Conferencing AV Equipment and Accessories Cameras, Display Monitors, Consoles, etc. Accessories including privacy screens and camera accessories Video and Tele-conferencing Speakers, Microphones, Theater and Music Systems, Lighting TV, Projectors and Screens Visualization Systems  Electrical Note: Must be related to an IT / AV system Power Conditioning Uninterrupted Power Supply, Batteries, etc. Cables, Components, etc.  Software and Virtualization Commercial software packages of any variety Software As A Service Cloud Computing Virtual Storage  Services Fully In Scope Maintenance / Warranty / Help desk support Installation of in-scope Products Site Planning; e.g. determining required products Product Based Training Product Based Engineering Services  Services Limited In Scope Submit SOW for scope review for these services: Software development On-site operational labor Consulting (unless part of in scope services) Staff Augmentation  If uncertain: Stop Send SOW (Statement of Work), BOM (Bill of Materials), and/or Requirements Statement to help@sewp.nasa.govhelp@sewp.nasa.gov SEWP will review and get back with any scope issues What else can be procured through SEWP V? 29

30. Scope: What You Cannot Buy Mobile Data Collection Devices Wheels, Engines Non-IT Health Devices Fire Suppression Systems / Maintenance Military Technology (if outside the scope listed previously) Office Furniture 30

31. Group A: OEM / Full & Open Abba Technologies Abba Technologies ACE Computers ACE Computers Alliance Technology Group Alliance Technology Group Better Direct Better Direct Carahsoft Technology Corporation Carahsoft Technology Corporation CDW Government (CDWG) CDW Government (CDWG) Counter Trade Products (CTP) Counter Trade Products (CTP) Dell Federal Systems Dell Federal Systems Direct Systems Support (DSS) Direct Systems Support (DSS) DLT Solutions DLT Solutions DRS Technologies DRS Technologies Dynamic Systems Dynamic Systems Emergent Emergent En Pointe Gov En Pointe Gov Force 3 Force 3 General Dynamics One Source General Dynamics One Source Global Technology Resources (GTRI) Global Technology Resources (GTRI) Hewlett Packard (HP) Hewlett Packard (HP) IBM Corporation IBM Corporation IMMIX Group IMMIX Group Intelligent Decisions (ID) Intelligent Decisions (ID) JUNOVenture JUNOVenture KOI Computer KOI Computer Merlin International Merlin International NCS Technologies NCS Technologies PCMG PCMG PetroSys Solutions (PSI) PetroSys Solutions (PSI) SEWP Solutions SEWP Solutions SHI International Corporation SHI International Corporation Silicon Graphics Federal (SGI) Silicon Graphics Federal (SGI) Sterling Computers Corporation Sterling Computers Corporation Transource Services Corporation Transource Services Corporation Unicom Government Unicom Government Unisys Corporation Unisys Corporation World Wide Technology (WWT) World Wide Technology (WWT) Zones, Inc. Zones, Inc. 31

32. Group B(1): HubZone 4 Star Technologies 4 Star Technologies Akira Technologies Akira Technologies Anacapa Micro Products Anacapa Micro Products BAHFed Corporation BAHFed Corporation Better Direct Better Direct Blue Tech Blue Tech FedBiz IT Solutions FedBiz IT Solutions GovSmart GovSmart MVS MVS OGIS Communications Group OGIS Communications Group Panamerica Computers Panamerica Computers Premier Technical Services Corporation Premier Technical Services Corporation WestWind Computer Products WestWind Computer Products WildFlower International WildFlower International 32

33. Group B(2): SDVOSB AATD, LLC AATD, LLC Alpha Six Corporation Alpha Six Corporation Alvarez & Associates Alvarez & Associates Cutting Edge Technologies & Solutions (CETECHS) Cutting Edge Technologies & Solutions (CETECHS) Cynergy Professional Systems Cynergy Professional Systems Epoch Concepts Epoch Concepts FedStore Corporation FedStore Corporation Four Points Technology Four Points Technology Gov Acquisition (GovAcq) Gov Acquisition (GovAcq) i3 Federal i3 Federal ISSTSPi ISSTSPi Kpaul Properties Kpaul Properties Minburn Technology Group Minburn Technology Group MNQ Business Solutions MNQ Business Solutions NAMTEK Corporation NAMTEK Corporation Phoenix Data Security Phoenix Data Security RedHawk IT Solutions RedHawk IT Solutions Regan Technologies Corporation Regan Technologies Corporation Techanax Techanax ThreeWire Systems ThreeWire Systems Thundercat Thundercat V3Gate V3Gate Veteran Information Technologies (VIT) Veteran Information Technologies (VIT) Video & Telecommunications (VTI) Video & Telecommunications (VTI) Vigilant Technologies Vigilant Technologies 33

34. Group C: Small Businesses A&T Marketing A&T Marketing Abba Technologies Abba Technologies ABM Federal Sales ABM Federal Sales Accelera Solutions Accelera Solutions ACE Technology Partners ACE Technology Partners Advanced Computer Concepts Advanced Computer Concepts Affigent Affigent Akira Technologies Akira Technologies Alliance Technology Group Alliance Technology Group Alpha Six Corporation Alpha Six Corporation Alvarez & Associates Alvarez & Associates American Wordata (AWData) American Wordata (AWData) Anacapa Micro Products Anacapa Micro Products AS Global Corporation AS Global Corporation Better Direct Better Direct Blue Tech Blue Tech Capital Supply Capital Supply Carolina Advanced Digital (CAD) Carolina Advanced Digital (CAD) Cartridge Technologies (CTI) Cartridge Technologies (CTI) Chandler Automated Systems Chandler Automated Systems Coast to Coast Computer Products Coast to Coast Computer Products Computer Marketing Associates (CMA) Computer Marketing Associates (CMA) Convergence Technology Consulting (CTC) Convergence Technology Consulting (CTC) Copper River Information Technology Copper River Information Technology CounterTrade Products (CTP) CounterTrade Products (CTP) CSP Enterprises CSP Enterprises Cynergy Professional Systems Cynergy Professional Systems DASNet Corporation DASNet Corporation DiSys Solutions DiSys Solutions Dynamic Computer Corporation Dynamic Computer Corporation Dynamic Systems Dynamic Systems En Pointe Gov En Pointe Gov Enterprise Technology Solutions (ETSI) Enterprise Technology Solutions (ETSI) Fastech Fastech FCN FCN Federal Tech Solutions (FTSI) Federal Tech Solutions (FTSI) FedStore Corporation FedStore Corporation Four Points Technology Four Points Technology Four Four GC Micro GC Micro GMC Tek GMC Tek Government Acquisitions (GAI) Government Acquisitions (GAI) GovPlace GovPlace HMS Technologies HMS Technologies Integration Technologies Group (ITG) Integration Technologies Group (ITG) Knowledge Information Solutions (KIS) Knowledge Information Solutions (KIS) Lyme Computer Solutions (LCS) Lyme Computer Solutions (LCS) M&A Technology M&A Technology M2 Technology M2 Technology MA Federal MA Federal Marshall Communications Corporation Marshall Communications Corporation MCP Computer Products MCP Computer Products Mercom Mercom NCS Technologies NCS Technologies New Tech Solutions (NTS) New Tech Solutions (NTS) Norseman Defense Technologies Norseman Defense Technologies Optivor Technologies Optivor Technologies Petrosys Solutions (PSI) Petrosys Solutions (PSI) Phoenix Data Security Phoenix Data Security RedHawk IT Solutions RedHawk IT Solutions Red River Computer Co. Red River Computer Co. Seeds of Genius Seeds of Genius Spectrum Systems Spectrum Systems Sterling Computers Corporation Sterling Computers Corporation Storsoft Technology Corporation Storsoft Technology Corporation Strategic Communications Strategic Communications Swish Data Corporation Swish Data Corporation Sword and Shield Enterprise Security (SSES) Sword and Shield Enterprise Security (SSES) Sysorex Government Services Sysorex Government Services Technology Solutions Provider (TSPi) Technology Solutions Provider (TSPi) Thundercat Thundercat Transource Services Corporation Transource Services Corporation Tribalco Tribalco Unistar-Sparco Computers Unistar-Sparco Computers VAE VAE Victory Global Solutions Victory Global Solutions Video & Telecommunications (VTI) Video & Telecommunications (VTI) Walker and Associates Walker and Associates Wildflower International Wildflower International Yorktel Yorktel 34

35. Group D: VARs / Full & Open Accessagility Accessagility Advanced Computer Concepts (ACC) Advanced Computer Concepts (ACC) Affigent Affigent All Points Logistics All Points Logistics AT&T Government Solutions AT&T Government Solutions Blue Tech Blue Tech Carahsoft Technology Corporation Carahsoft Technology Corporation CDW Government (CDWG) CDW Government (CDWG) Connected Workplace Solutions (CWPS) Connected Workplace Solutions (CWPS) Copper River Information Copper River Information Technology Technology CounterTrade Products (CTP) CounterTrade Products (CTP) D&S Consultants (DSCI) D&S Consultants (DSCI) DiSYS Solutions (DSI) DiSYS Solutions (DSI) DLT Solutions DLT Solutions DRS Technologies DRS Technologies Emergent Emergent En Pointe Gov. En Pointe Gov. Force 3 Force 3 General Dynamics One Source (GD) General Dynamics One Source (GD) Global Technology Resources (GTRI) Global Technology Resources (GTRI) GovConnection GovConnection GovPlace GovPlace Hyperion Hyperion IMMIX Group IMMIX Group Insight Public Sector Insight Public Sector Intelligent Decisions (ID) Intelligent Decisions (ID) Iron Bow Technologies Iron Bow Technologies JUNOVenture JUNOVenture MicroTechnologies MicroTechnologies Namtek Corporation Namtek Corporation Northern Technologies Group (NTG) Northern Technologies Group (NTG) PCMG PCMG Presidio Networked Solutions Presidio Networked Solutions Red River Computer Co. Red River Computer Co. SHI International Corporation SHI International Corporation SMS Data Products Group (SMS) SMS Data Products Group (SMS) Softchoice Softchoice Sterling Computers Corporation Sterling Computers Corporation Strategic Communications Strategic Communications Technica Corporation Technica Corporation Technology Integration Group (TIG) Technology Integration Group (TIG) Tribalco Tribalco Unicom Government (UGI) Unicom Government (UGI) Unisys Corporation Unisys Corporation Vology Vology VT Milcom VT Milcom Walker and Associates Walker and Associates World Wide Technology (WWT) World Wide Technology (WWT) 35