2. May 2013 Webinar The contents of this webinar are not prescriptive best practices for every school or school district, but rather suggestions to consider in a school or district’s risk management efforts.

4. Evaluations complete Vacancy/Interview process Teacher assignments Required paperwork completed Room assignments for following year Keys turned in ID badges Checklist for end-of-year completed Room clean-out Summer contact numbers Summer personnel (custodial, construction/renovation projects planned)

5. Involve staff in review of school handbooks and safety plans Plan and work orders for summer facilities work Process all work orders, requisitions and other business items Prepare final reports and requests for accounting Update staff on necessary district communications Notify staff of important dates for start-up of next year Summer contact lists

6. Maintenance activity during the summer months? Other changes to occur within the building for next year? Room clutter? Food items? Unplug non-essential electrical items Electronic and other valuable items locked up Freezers/coolers Mobile units (Valuable items/door locks) Energy controls

7. Coordinate any plans for scheduled maintenance issues Any use of the school by any groups during the summer? Renovations and/or construction Cleaning schedule (carpet, wax floors, etc.) PREVENTIVE MAINTENANCE Unclogging gutters/drains Repairing all leaks Freezers/coolers Monitoring of systems

8. Employee accidents during summer break Custodial and Maintenance staff conducting major cleaning/moving/work Emphasis on safety by all summer employees Review the practice of safe habits with all employees Lifting, moving, climbing, etc. GSBA encourages all employees to watch the employee safety videos (DVD’s and on-line)

9. With limited employees at each school site: Develop security plans in terms of access Strict regimen in terms of lock-up each day Windows/doors/locks/gates Alarm system requirements Security cameras working and available Report any issues with locks/gates/windows/doors/alarm systems Report any outdoor security lights out

10. All facilities should be monitored regularly during the summer months. Water leak, break-in, vandalism, etc. undetected for several days can lead to major costs. EXAMPLE: Week of July 4 th ; storm comes through area; significant flooding in a school; if not checked after that storm damage could increase. On-line monitoring of security cameras? Good way to check on campus to alert to potential issues

11. All claims should be reported to GSBA in a timely manner Failure to report a small leak could escalate to huge claim Importance of prompt claim reporting increases during the times of the year when school is not in session

12. We provide a smartphone and tablet application for our members Provide to any appropriate personnel in your school system TO ACCESS THE APP: From the smartphone or tablet, enter the following site: http://m.magmito.com/119607/749513gsbarm Or use the QR Code below:

13. David Colvard Risk Control Coordinator Georgia School Boards Association dcolvard@gsba.com 770-995-4367