1. Google Docs & Sun City HH Computer Club Website WWW.suncitycc.org

2. WHY use Google docs? Offsite Storage Online Software Lowers Website Maintenance “1” Document Multiple Users

3. Multiple users 1.Need to view document 2.Need to collaborate (edit) document WHY use Google docs?

4. Where We Use Google Docs Minutes Have been published 1.General MeetingGeneral Meeting 2.Staff MeetingStaff Meeting Sunsations Monthly Entry Sunsations is not published

5. Viewing vs Collaborating Viewing: – Document is published and link is sent to viewers by email or – Link is posted on some public site Collaborating: – Invitation is sent to specific email addresses that have gmail accounts.

6. How Does this help Secretary has one document to monitor. – Link to the document is sent in email instead of the document. – Edits are made by contributors to one document. – Website Administrator posts links to the document instead of having to copy and paste document to website.

7. Process Create Google Email Create Google Account Create document Use Google Docs or Word Processor Share Document Viewing only Send email with link OR post link on public site Share Document for Editing Send Collaboration Invitation

8. FAQs You need a gmail account to collaborate If you have a gmail email address you have an account and you use the same Sign In If you do not have a gmail address and do not want one you can create a gmail account with the email address you use.

9. YOU TUBE VIDEO