1. Word Basics Microsoft Office 2003 Elizabeth Ponder Palestine Public Library Adult Services

2. Course Objectives To appreciate the use of word processing on a computer and how it differs from using a typewriter. To demonstrate knowledge of word processing windows – Microsoft Office Word 2003. To create, edit, review, store and retrieve business documents. To demonstrate knowledge of various input and output devices associated with Word. To show knowledge of storage media used in word processing. To recognize proper file management for business documents. To further develop keyboarding skills along with word processing skills.

3. Why Can’t I Just Use My Typewriter? The capabilities of a word processor, such as Word 2003, are nearly incomparable to that of a typewriter. A word processor is a computer application used for the production of any sort of printable material. Microsoft Office Word is Microsoft’s flagship word processing software.

4. What NOT to do… Secretary Vs. Monitor

5. What’s a WYSIWYG? What You See Is What You Get. Microsoft Word is a WYSIWYG (wiziwig) application. In other words, what you see on the screen is what will be printed out.

6. What’s So Hard About Hardware? The physical part of the computer – If you can drop it, it’s hardware! Common Examples Mouse Keyboard CPU Monitor Printer Scanner

7. Meet Your Mouse No, you don’t need an exterminator! A Computer Mouse is a device that controls the movement of the cursor or pointer on a display screen. As you move the mouse, the pointer on the screen moves the same direction.

8. Keyboarding 101 Another way to enter data into a computer is by using the set of type-writer like keys known as the keyboard. QWERTY

9. The Monitor The monitor is the screen that displays information from the computer to you.

10. The CPU Also known as the “brain”, the CPU is the most important part of the computer – essentially, it IS the computer. CPU = Central Processing Unit

11. Input / Output In most cases, the goal of using a computer is to get some sort of output (something the computer puts OUT) In order to get something out, you must put something in. (Input) Common types of input devices – keyboard, mouse, scanner, microphone Common types of output devices – monitor, printer, compact disc (CD), DVD, Speaker, Floppy Disk, Flash Drive

12. Getting Started To Open MS Word Option 1 Start All Programs Microsoft Office Microsoft Office Word 2003 Option 2 Microsoft Word ICON on the DESKTOP or START MENU

13. Application/Document Window When you open Word for the first time, you will see a window with a blank page document.

14. Know Your Toolbars Title Bar Menu Bar Standard Toolbar Formatting Toolbar Ruler Vertical Scroll Bar Minimize Maximize Close

15. Know Your Toolbars View Document Map Start Button Horizontal Scroll Bar

16. The File Menu

17. Phases of Cursors Standard Pointer Used to SELECT Working in the background Your computer is working on something “behind the scenes” Busy Your computer is working on a task and needs time to complete it Cursor Text Selection Tool Move Used to move windows and graphics Link Select Used in web browsing (internet) to click on a link to another website

18. Changing Visible Area (ZOOM) In the Print Layout View, most document windows are set at 88% - 100% of their actual printed size. If you need to increase or decrease the amount of the page you are viewing – View Zoom Change the value in the Percent box OR In the Standard Toolbar, click the drop down box for Zoom and select a percentage from the list.

19. Page Setup Margins – The amount of blank space encasing the document Orientation Portrait – 11” long Landscape – 8 ½”

20. Entering Text The flashing vertical bar on your document window is your insertion point. This is where you will begin typing. WORD WRAP – UNLIKE the typewriter, the word processor does NOT need you to press enter at the end of every line. The WORD WRAP feature automatically moves down to the next line. Only press ENTER to begin a new paragraph.

21. Click and Type Word is a program that has a “Click and Type” feature. Click and Type allows you to chose where in the document you would like to insert text. To use the “Click and Type” feature, position your I-beam in the document and double-click. A blinking insertion point will appear in the space you clicked.

22. Understanding Shift & Caps Lock: What’s the Difference? The Caps Lock is a toggle* key on the keyboard that, when activated, causes all following alphabetic characters to be uppercase but has no effect on other keys. The Shift key is a key on the keyboard that gives the keys alternate instructions for what they are to do. Such as: Capitalizing a letter Inserting a symbol using the numeric keys When combined with other keys, shift can produce program- dependent results like in using Shift+F7 to open MS Word’s Thesaurus. *toggle key – a keyboard key that alternates between turning a function either ON or OFF.

23. Using the Tab Key The TAB key is located on the far left side of the keyboard. It should be pressed using the left pinky finger when using home row keys to type. If you press the TAB key to move across the page, you’ll see that the default TAB is set to stop at every ½ inch. We will learn how to set out own Tabs as we become more fluent with the program.

24. Aligning Text Word gives you the ability to align you text with the left margin, center, right margin, or justified. To change text alignment – Click the appropriate button on the formatting toolbar Left Align Center Align Right Align Justify – aligned with both left and right

25. Font

26. More on Fonts Typeface can also be effected by size. Each font can be used in different sizes. Font sizes are measured using points (i.e. 10pt, 24pt, 72pt, etc). A point is roughly 1/72 of an inch. For that reason, a 72pt font will be about 1” tall when printed. Times New Roman 18pt Courier New 16 pt Arial 22pt

27. Selecting Fonts

28. Shortcuts to Selecting Fonts Pull-down Fonts List located on the Formatting Toolbar Highlight and right-click the text you would like to change and select “Font” from the Drop-down menu.

29. Making Corrections Backspace key – deletes to the LEFT of the cursor Delete – deletes to the RIGHT of the cursor There are several ways to edit a document. We will explore these in our next session.

30. Typing a Document – Practice Open MS Word Using what you have learned today, type the document so that it is a replica of the example. Use alignment to move text on the page. Your font will be Times New Roman 12pt

31. Saving Documents In order for your work to remain in the computer as you input it, it is CRUCIAL that you become a “Frequent Saver.” To SAVE a document for the first time: From the MENU BAR select FILE From the FILE Drop Down List select SAVE AS

32. Saving Documents The computer needs to know which filing folder you would like to store your document in. This is called the Save in drop-down list – it lists the folders that are available for your to store your work in. Default for Word is a folder called My Documents. If you do not want to save your document to this folder (perhaps you have a flash drive or a disk) you will need to click the down arrow to select a different folder. Save-in Drop-down List

33. Saving a document After selecting the appropriate folder, you should choose a file name that fits your document. Word default is to set a temporary name of document1. Select the File Name box and type a name for your file. Word accepts spaces and dashes but cannot include * / \ or ? Save as type will default to Word Document. Click Save and your work will be stored in My Documents as CityComputer1.