1. Block by Block Preparation of SF 1103, Government Bill of Lading (GBL)

2. Block 1 - Transportation company tendered to vEnter the complete name of the origin line-haul carrier Yellow Freight Systems, Inc.

3. vEnter the Standard Carrier Alpha Code for the origin line-haul carrier Block 2 - Standard Carrier Alpha Code (SCAC) YFSY

4. Block 3 - Date B/L prepared vEnter the calendar date the GBL was actually typed and prepared January 5, 1999 or 01/05/99

5. Block 4 - Route Order/Release Number vOptional - DoD use only Not required by CG activities

6. Block 5 - Destination vEnter the name, complete street address, zip code and telephone number of the final destination point where the carrier is to make actual delivery

7. Blocks 6 and 7 - SPLC (origin/destination) vOptional - DoD use only Not required by CG activities

8. Block 8 - Origin vEnter the name, shipping address and zip code where the shipment is picked up by the carrier

9. Block 9 - Consignee vEnter the name, complete street address and zip code of the department, activity, or person designated to receive the shipment - OR - “Same as block 5”

10. Block 10 - GBLOC (consignee) vOptional - DoD use only Not required by CG activities

11. Block 11 - Shipper vEnter name, address, and zip code of the shipping activity authorized and responsible for the shipment - OR - “Same as block 8”

12. Block 12 - Appropriation chargeable vEnter complete appropriation against which the cost of transportation services will be charged

13. Block 13 - Bill charges to vEnter the agency name and complete mailing address of the office that pays and/or authorizes the payment of the transportation charges, including Agency Location Code USCG Finance Center 1430 Kristina Way Chesapeake, VA 23326 69-02-5102 Transportation Officer AR&SC, Bldg. 63 Elizabeth City, NC 27909 69-02-5351 USCG Yard, Fiscal Department MS #11 2401 Hawkins Point Road Baltimore, MD 21226 69-02-5096

14. Block 14 - Via vUsually, left blank vRoute shipment only when advantageous to the Government; generally, carload shipments only

15. Block 15 - Marks and annotations vEnter any additional information that may assist the carrier vEnter supplemental data when space in other blocks is insufficient vCross reference any data to the appropriate blocks

16. Block 16 - Packages (No. and Kind) vEnter the total number of each package type applicable to each group of articles opposite the related description of such articles vMake a separate entry for each article that is classified differently HINT: If you have problems with this block, review the “Freight Descriptions” presentation

17. Block 17 - HM (Hazardous Materials vEnter “X” opposite the hazardous material description in block 18 HINT: If you have problems with this block, review the “Freight Descriptions” presentation

18. Block 18 - Description of Articles vEnter “Freight All Kinds” or “FAK” in “Classification Item No.” block, if using GSA motor freight carrier vEnter proper freight description for the item(s) being shipped vIf applicable, show any limitation of liability vIf unsure of proper description, use a clear, nontechnical description HINT: If you have problems with this block, review the “Freight Descriptions” presentation

19. Block 19 - Weight vEnter actual weight vIf actual weight is unknown, enter weight with “Estimated weight/ weigh and correct” notation vShow the weight of pallets or skids separately

20. Block 20 - Tariff/Special authority vEnter carrier’s SCAC and tender number YFSY 6G01234

21. Block 21 - Pickup Serv. Furnished/Vehicle Fully Loaded vThe shipper checks the appropriate box and enters his/her initials, when applicable

22. Block 22 - Carrier’s waybill/freight bill no. vEnter the carrier’s waybill or freight bill vNormally completed by the carrier’s agent prior to billing for transportation charges

23. Block 23 - Stop this shipment at/for vComplete this section when there are stop offs enroute to partially load and/or unload any freight

24. Block 24 - Furnish information on car/truckload/container shipments vFurnish trailer number, rail car number, or container information vIf there is more than one truckload, furnish info for each: 4trailer/truck 4type vehicle used, e.g. trailer, lowboy, etc. 4exclusive use request, if applicable 4partial loading/unloading point, etc., if applicable

25. Block 25 - Carrier’s pickup date vThe carrier enters the date the shipment was picked up vThe GBL is legally in effect and the carrier assumes responsibility for the shipment on the date in block 25

26. Block 26a - Signature of agent vThe carrier’s agent/driver who picks up the shipment should manually sign this block

27. Block 26b - Per vIf agent’s name is signed by an authorized representative, the initials of the representative must appear in block 26b

28. Block 27 - Mode vOptional - DoD use only Not required by CG activities

29. Block 28 - Estimate vEnter estimated cost of total transportation charges from the ITMS rate/route sheet HINT: If you have problems with this block, review the “Rating and Routing Assistance” presentation

30. Block 29 - No. of cls/tls vIf applicable, enter number of carloads and/or truckloads vDO NOT complete on less- than-truckload (LTL) shipments

31. Blocks 30, 31, and 32 - Type rate, PSC (Protective Service Code, and Reason vOptional - DoD use only Not required by CG activities

32. Block 33a - Issuing Office vEnter the name, complete address and zip code of GBL issuing office vTelephone number is optional

33. Block 33b - GBLOC Not required by CG activities Optional - DoD use only

34. Block 33c - Issuing Officer vEnter issuing officer’s name and job title vEnter telephone number if not entered in block 33a vNO SIGNATURE REQUIRED

35. Block 33d - Contract/purchase order no. or other authority vEnter procurement document number, contract or purchase order number, or other authority for making the shipment

36. Block 33e - Dated vEnter date of the contract, purchase order, or other authority

37. Block 33f - FOB point named in contract vEnter the free on board (FOB) point named in the procurement document

38. Blocks 34a through 34g - Certificate of Carrier billing vCarrier completes these blocks, certifying delivery information vThese blocks must be completed before the Government will pay the transportation charges

39. SF 1103 distribution vThe basic set of a GBL consists of nine copies vThe following copies must be given to the origin line-haul carrier or carrier’s agent at the time the shipment is tendered -- 4SF 1103 (Original) 4SF 1104 (Shipping Order) 4SF 1105 (Original Freight Waybill) 4SF 1106 (Freight waybill)

40. Distribution matrix

41. Distribution matrix, continued...

42. Claims Section Susan F. Hubbard, Chief SHubbard@fincen.uscg.mil 757-523-6947 Robin D. Smithling Traffic Management Specialist RSmithling@fincen.uscg.mil 757-523-6763 If you have any problems or questions - give us a call or send an email. We are here to help you be a success!