Presentation on theme: "Microsoft PowerPoint Topics"— Presentation transcript:
1 Microsoft PowerPoint Topics Menu Bar OptionsCreate a New PresentationThemesFormat BackgroundSlides and LayoutsCustom LayoutSpeaker NotesContent Placeholder IconInsert OptionsDrawing ToolsAnimation – Slide vs. CustomPackage the Presentation*Note: You can click on any of the above links to learn more about that topic and you can click on the table of contents image to return to this slide.
2 Menu Bar OptionsHome – Clipboard, Slides, Font, Paragraph, Drawing, and EditingInsert – Tables, Illustrations, Links, Text, and Media ClipsDesign – Page Setup, Themes, and BackgroundAnimations – Preview, Animations, and Transition to This SlideSlide Show – Start Slide Show, Set Up (Record Narration), and MonitorsReview – Proofing, Comments, and ProtectView – Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window, and MacrosNuance PDF – PDF Converter 6Format – Insert Shapes, Shape Styles, WordArt Styles, Arrange, and Size
3 Create a New Presentation Click Start All Programs Microsoft Office Microsoft Office PowerPoint.Click the Microsoft Office Button which is located at the top left corner and click New.In New Presentation window, select from available options and templates.*Note: Create option is visible if the template is already on the computer. Download option appears when the template is available for download.
4 Themes Click Design tab. Select and click theme. *Note: Right-click theme for more options.Click Colors, Fonts, or Effects down arrow and select from available options or Create New…Click Background Styles down arrow and select from available options or Format Background…*Note: Customize and create new theme by clicking Save Current Theme…
5 Format Background…To apply your own background, click Format Background.Select from options under Insert from:File…ClipboardClip Art…Make adjustments to the following:Fill – Solid/Gradient/Texture/Picture Fill, Stretch options, and TransparencyPicture – Color, Brightness, and Contrast
6 Slides and Layouts Click Home tab Click New Slide down arrow Select and click one of the available layout options to insert a new slide with the layout that was selected.Title SlideTitle and ContentSection HeaderTwo ContentComparisonTitle OnlyBlankContent with CaptionPicture with Caption1_Title SlideClick Layout to change layout of existing slide(s).
7 This is similar to Copy & Paste. Slides and LayoutsReuse SlidesClick New SlideSelect Reuse Slides…Click Browse to locate and open file with slides you want to reuseBrowse Slide Library…Click Browse File… (Use this one)Click to select slide(s) to reuse*Note: The selected slide(s) will be inserted into the presentation after the active slide.Repeat Steps 3-4 to locate and add slide(s) from other file(s).Exit Reuse Slides task pane when completeThis is similar to Copy & Paste.
8 Custom Layout Click View tab and click Slide Master *Note: Slide Master tab will appear.Click Insert Layout
9 Custom Layout Click Insert Placeholder and select from options Click and drag to draw outline for placeholder*Repeat Steps 3-4 to insert more placeholdersSelect placeholder(s)Click Format tabClick Align and select from optionsClick RenameEnter name and click RenameClick Save AsEnter name for new layoutSelect PowerPoint template for Save as typeClick Save
10 Speaker NotesAs you develop the content on your slides, type your notes in the notes pane, below the slide.You can enlarge the notes pane so that it’s easier to work in by dragging the split bar.Your notes are saved in a notes page, which contains a copy of the slide along with the notes. This is the page you print to refer to as you give the presentation.Use speaker notes to elaborate on the points on a slide.Good notes can help you keep your audience engaged and prevent text overload on the slide.
11 Content Placeholder Icon Insert Table Insert Chart Insert SmartArt Graphic Insert Picture from File Insert Clip Art Insert Media Clip Option 1: Click icon to insert content or click anywhere in the box to add/edit text.Option 2: Click Insert tab to view available options.
12 Charts Column Line Pie Bar Area X Y (Scatter) Stock Surface Doughnut BubbleRadarOption 1: Click icon to insert content.Option 2: Click Insert tab to view available options.
13 SmartArt Graphics Hierarchy Relationship Matrix Pyramid List Process CycleOption 1: Click icon to insert content.Text PaneOption 2: Click Insert tab to view available options.*Note: Use Hierarchy to create an Organizational Chart.
14 Convert List to SmartArt Sample ListManaging DirectorSales & Marketing DirectorProduction DirectorFactory ManagerQuality Control ManagerHuman Resources DirectorFinance DirectorManagement AccountantFinancial AccountantExample: Organizational ChartTry it out…Create a list of people in your organizationMake sure the textbox with the list is the ‘active’ textboxOn Home tab, click Convert to SmartArtSelect and click Organization ChartManaging DirectorSales & Marketing DirectorProduction DirectorFactory ManagerQuality Control ManagerHuman Resources DirectorFinance DirectorManagement AccountantFinancial Accountant
16 Insert - Options Tables Illustrations – Picture, Clip Art, Photo Album, Shapes, SmartArt, and ChartLinks – Hyperlink and ActionText – Text Box, Header & Footer, WordArt, Date & Time, Slide Number, Symbol, and ObjectMedia Clips – Movie and SoundTry it out!
17 Look and listen for your options. Enjoy! Insert SoundClick Insert tabClick Sound down arrowSelect Sound from File…Locate fileDouble-click to insert file into slideSelect Sound from Clip Organizer…Search for sound in Clip Art task paneClick to insert sound clip into slide*Note: Step 3 and Step 4 are interchangeable.Select sound icon to enable Sound Tools Options menu barClick Animations tab to select Custom AnimationLook and listen for your options. Enjoy!Before the sound is inserted, you’re prompted on how you want it to start.The sound appears as a sound icon on your slide; it plays upon insert.Double-click to double-check if sound works.
18 Drawing Tools Click Format tab View and select from available options Insert ShapesShape StylesWordArt StylesArrangeSizeInsert ShapesShape StylesWordArt StylesFlip VerticalRotateSend to Back
19 Slide Animation Click Animations tab Click to view more options for Transition to This SlideHover over an option to preview its animationClick to select and apply animation to current slide*Note: If you want the same animation for all slides, click Apply To All.
20 Custom Animation Click Animations tab Click Custom AnimationSelect content (Table, Chart, SmartArt Graphic, Picture, Clip Art, Media Clip, textbox, text, etc.)In the Custom Animation pane, click Add EffectSelect from available options (Entrance, Emphasis, Exit, Motion Paths, etc.)Under Modify effect, select from available options for:StartPropertySpeedRepeat Steps 3-6 for other content(s) throughout the presentationExit Custom Animation pane upon completion
21 Package the Presentation Click the Microsoft Office ButtonPoint to Publish; select and click Package for CD.In the dialog box that opens, make selections for what you want to be included in the package, and copy your file or files to either a folder or a CD.*Important: Always save your presentation before packaging it to a folder or CD.The PowerPoint Package for CD feature bundles your presentation file and any other files you need and copies them into one folder or directly to a CD.If you copy your files to a folder, you can burn the folder to a CD later.You can also copy the files to a network server that you have access to from your presenting computer.