1. Microsoft PowerPoint Topics
Menu Bar Options
Create a New Presentation
Themes
Format Background
Slides and Layouts
Custom Layout
Speaker Notes
Content Placeholder Icon
Insert Options
Drawing Tools
Animation – Slide vs. Custom
Package the Presentation
*Note: You can click on any of the above links to learn more about that topic and you can click on the table of contents image to return to this slide.

2. Menu Bar Options
Home – Clipboard, Slides, Font, Paragraph, Drawing, and Editing
Insert – Tables, Illustrations, Links, Text, and Media Clips
Design – Page Setup, Themes, and Background
Animations – Preview, Animations, and Transition to This Slide
Slide Show – Start Slide Show, Set Up (Record Narration), and Monitors
Review – Proofing, Comments, and Protect
View – Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window, and Macros
Nuance PDF – PDF Converter 6
Format – Insert Shapes, Shape Styles, WordArt Styles, Arrange, and Size

3. Create a New Presentation
Click Start  All Programs  Microsoft Office  Microsoft Office PowerPoint.
Click the Microsoft Office Button which is located at the top left corner and click New.
In New Presentation window, select from available options and templates.
*Note: Create option is visible if the template is already on the computer. Download option appears when the template is available for download.

4. Themes Click Design tab. Select and click theme.
*Note: Right-click theme for more options.
Click Colors, Fonts, or Effects down arrow and select from available options or Create New…
Click Background Styles down arrow and select from available options or Format Background…
*Note: Customize and create new theme by clicking Save Current Theme…

5. Format Background…
To apply your own background, click Format Background.
Select from options under Insert from:
File…
Clipboard
Clip Art…
Make adjustments to the following:
Fill – Solid/Gradient/Texture/Picture Fill, Stretch options, and Transparency
Picture – Color, Brightness, and Contrast

6. Slides and Layouts Click Home tab Click New Slide down arrow
Select and click one of the available layout options to insert a new slide with the layout that was selected.
Title Slide
Title and Content
Section Header
Two Content
Comparison
Title Only
Blank
Content with Caption
Picture with Caption
1_Title Slide
Click Layout to change layout of existing slide(s).

7. This is similar to Copy & Paste.
Slides and Layouts
Reuse Slides
Click New Slide
Select Reuse Slides…
Click Browse to locate and open file with slides you want to reuse
Browse Slide Library…
Click Browse File… (Use this one)
Click to select slide(s) to reuse
*Note: The selected slide(s) will be inserted into the presentation after the active slide.
Repeat Steps 3-4 to locate and add slide(s) from other file(s).
Exit Reuse Slides task pane when complete
This is similar to Copy & Paste.

8. Custom Layout Click View tab and click Slide Master
*Note: Slide Master tab will appear.
Click Insert Layout

9. Custom Layout Click Insert Placeholder and select from options
Click and drag to draw outline for placeholder
*Repeat Steps 3-4 to insert more placeholders
Select placeholder(s)
Click Format tab
Click Align and select from options
Click Rename
Enter name and click Rename
Click Save As
Enter name for new layout
Select PowerPoint template for Save as type
Click Save

10. Speaker Notes
As you develop the content on your slides, type your notes in the notes pane, below the slide.
You can enlarge the notes pane so that it’s easier to work in by dragging the split bar.
Your notes are saved in a notes page, which contains a copy of the slide along with the notes. This is the page you print to refer to as you give the presentation.
Use speaker notes to elaborate on the points on a slide.
Good notes can help you keep your audience engaged and prevent text overload on the slide.

11. Content Placeholder Icon
Insert Table Insert Chart Insert SmartArt Graphic Insert Picture from File Insert Clip Art Insert Media Clip Option 1: Click icon to insert content or click anywhere in the box to add/edit text.
Option 2: Click Insert tab to view available options.

12. Charts Column Line Pie Bar Area X Y (Scatter) Stock Surface Doughnut
Bubble
Radar
Option 1: Click icon to insert content.
Option 2: Click Insert tab to view available options.

13. SmartArt Graphics Hierarchy Relationship Matrix Pyramid List Process
Cycle
Option 1: Click icon to insert content.
Text Pane
Option 2: Click Insert tab to view available options.
*Note: Use Hierarchy to create an Organizational Chart.

14. Convert List to SmartArt
Sample List
Managing Director
Sales & Marketing Director
Production Director
Factory Manager
Quality Control Manager
Human Resources Director
Finance Director
Management Accountant
Financial Accountant
Example: Organizational Chart
Try it out…
Create a list of people in your organization
Make sure the textbox with the list is the ‘active’ textbox
On Home tab, click Convert to SmartArt
Select and click Organization Chart
Managing Director
Sales & Marketing Director
Production Director
Factory Manager
Quality Control Manager
Human Resources Director
Finance Director
Management Accountant
Financial Accountant

15. Picture/Clip Art/Media Clip
Picture Files Format
JPG, JPEG, GIF, TIFF, PNG, BMP, and more
Media Clip Files Format
MPEG-1, MPEG-2, MPEG-4, AVI, MOV, AVCHD, H.264, MTS, DivX, DivX HD, Xvid HD, MKV, RMVB, WMV9, TS/TP/M2T
Option 1: Click icon to insert content.
Option 2: Click Insert tab to view available options.

16. Insert - Options Tables
Illustrations – Picture, Clip Art, Photo Album, Shapes, SmartArt, and Chart
Links – Hyperlink and Action
Text – Text Box, Header & Footer, WordArt, Date & Time, Slide Number, Symbol, and Object
Media Clips – Movie and Sound
Try it out!

17. Look and listen for your options. Enjoy!
Insert Sound
Click Insert tab
Click Sound down arrow
Select Sound from File…
Locate file
Double-click to insert file into slide
Select Sound from Clip Organizer…
Search for sound in Clip Art task pane
Click to insert sound clip into slide
*Note: Step 3 and Step 4 are interchangeable.
Select sound icon to enable Sound Tools  Options menu bar
Click Animations tab to select Custom Animation
Look and listen for your options. Enjoy!
Before the sound is inserted, you’re prompted on how you want it to start.
The sound appears as a sound icon on your slide; it plays upon insert.
Double-click to double-check if sound works.

18. Drawing Tools Click Format tab View and select from available options
Insert Shapes
Shape Styles
WordArt Styles
Arrange
Size
Insert Shapes
Shape Styles
WordArt Styles
Flip Vertical
Rotate
Send to Back

19. Slide Animation Click Animations tab
Click to view more options for Transition to This Slide
Hover over an option to preview its animation
Click to select and apply animation to current slide
*Note: If you want the same animation for all slides, click Apply To All.

20. Custom Animation Click Animations tab
Click Custom Animation
Select content (Table, Chart, SmartArt Graphic, Picture, Clip Art, Media Clip, textbox, text, etc.)
In the Custom Animation pane, click Add Effect
Select from available options (Entrance, Emphasis, Exit, Motion Paths, etc.)
Under Modify effect, select from available options for:
Start
Property
Speed
Repeat Steps 3-6 for other content(s) throughout the presentation
Exit Custom Animation pane upon completion

21. Package the Presentation
Click the Microsoft Office Button
Point to Publish; select and click Package for CD.
In the dialog box that opens, make selections for what you want to be included in the package, and copy your file or files to either a folder or a CD.
*Important: Always save your presentation before packaging it to a folder or CD.
The PowerPoint Package for CD feature bundles your presentation file and any other files you need and copies them into one folder or directly to a CD.
If you copy your files to a folder, you can burn the folder to a CD later.
You can also copy the files to a network server that you have access to from your presenting computer.