1. 1 UKSG Briefing Session Project Transfer Nancy Buckley UKSG Project Transfer Burgundy Information Services Ltd

2. UKSG Briefing Session 16-18 April 2007 2 Briefing session overview About Project Transfer The story so far Phase 1 Code of Conduct Phase 2Auditing Phase 3 Transfer Database Transfer as a Tool

3. UKSG Briefing Session 16-18 April 2007 3 About Project Transfer Formed in April 2006 Aim: Improve Procedures for Journals Transferring Between Publishers Contributions from Librarians, Publishers and Agents/Intermediaries and Aggregators Aim: to prevent messages to Lis-E- Journals, for example…!

4. UKSG Briefing Session 16-18 April 2007 4 Lis-e-journal emails: Feb 2007 “Now You See It Now You Don't – Where Have the Backfiles and Archives of Contemporary Economic Policy and Economic Inquiry Gone?” “Agricultural history - a lost journal?” “ Pediatrics - will this publisher ever get anything right?”

5. UKSG Briefing Session 16-18 April 2007 5 The story so far… Formed a Working Group Created an Advisory Board Held quarterly meetings throughout 2006 Brainstormed all issues surrounding journal transfers Drafted our Aims and Scope Outlined our roadmap for a three phased approach Launched our logo and website…

6. UKSG Briefing Session 16-18 April 2007 6 www.projecttransfer.org

7. UKSG Briefing Session 16-18 April 2007 7 The story so far… Also engaged in outreach to ensure that the Project was understood globally Int. Coalition of Library Consortia (ICOLC), Rome Charleston Library Conference, US Japanese Library Fair, Tokyo STM Production Meeting, London ICDL, Delhi Electronic Resources & Library Conference, Atlanta US North Carolina Serials Conference, US UKSG Annual Conference, Warwick, April 2007

8. UKSG Briefing Session 16-18 April 2007 8 Phase 1: Code of Conduct Extensive drafting and consultation over a 3 month period Launched on 16 April 2007 at UKSG Annual Conference Aim: to achieve a commitment from all publishers to support the work of Transfer and to improve publishers’ internal systems and processes, in order to ensure that end-users and librarians enjoy continued access to electronic content We do realise that this will take time and is not easy, but we wanted to start somewhere…

9. UKSG Briefing Session 16-18 April 2007 9 Roles & Responsibilities: transferring publisher 1.Access to title Continue to provide access to subscribers for at least 6 months after transfer Apply to all journal contract transfers after 1 st January 2008 MandatoryRecommended 6 months6 months +

10. UKSG Briefing Session 16-18 April 2007 10 Roles & Responsibilities: transferring publisher 2.Subscription List To be made available to the receiving publisher Immediately after contract is signed OR 4 months prior to effective transfer date Subscriber TypeMandatory? Personal/Membership ListYes Institutional full price subscribers (print, online and print + online) Yes Consortia subscriber: including institutions previously holding full price sub Yes Consortia subscriber: including institutions that never held a full price sub & only have access by virtue of big-deal No, but recommended

11. UKSG Briefing Session 16-18 April 2007 11 Roles & Responsibilities: transferring publisher 3.Journal URL If one exists, publisher will transfer title-related journal domain name Provide a URL link Provide an automatic redirect MandatoryRecommended 12 months12 months + URL linkRedirect

12. UKSG Briefing Session 16-18 April 2007 12 Roles & Responsibilities: transferring publisher 4.Born digital (recent) archive–current : Mandatory Rights to the digital files will be transferred to the society or publisher for the ‘Born Digital’ journal content Where rights are owned by the transferring society or publisher, they will make available all digital files in their possession at time of signing for no additional cost

13. UKSG Briefing Session 16-18 April 2007 13 Roles & Responsibilities: transferring publisher 5.Digitized archive (backfile/legacy): Mandatory Rights to the digital files will be transferred to the society or publisher for the ‘Digitised Archive’ journal content Where rights are owned by the transferring publisher, they will make available all digital files in their possession at time of signing (for an agreed cost.)

14. UKSG Briefing Session 16-18 April 2007 14 Roles & Responsibilities: transferring publisher 6.Communication – Mandatory Communicate to subscribers at least 3 months before the effective transfer date Insert text on journal home page: This journal will no longer be published by as of. Please go to as of that date.

15. UKSG Briefing Session 16-18 April 2007 15 Roles & Responsibilities: transferring publisher 7.DOI name ownership – Mandatory Each transferring publisher will actively sign over DOI names to the receiving publisher following the CrossRef DOI Ownership Transfer Policy. http://www.crossref.org/02publishers/61ownership.html

16. UKSG Briefing Session 16-18 April 2007 16 Roles & Responsibilities: transferring publisher 8.Transfer Web Service – Mandatory Add all relevant key data onto the Transfer database The database is still in development Web –based, freely accessible RFP expected September 2007

17. UKSG Briefing Session 16-18 April 2007 17 Roles & Responsibilities: receiving publisher 9.Distribution rights The rights owner (society or publisher) will grant non-exclusive distribution rights to the transferring publisher To allow the transferring publisher to continue to provide access for at least 6 months after journal transfer MandatoryRecommended 6 months6 months +

18. UKSG Briefing Session 16-18 April 2007 18 Roles & Responsibilities: receiving publisher 10.Access to the title Will make the journal content freely available on their journals website for at least one month after the effective transfer date. MandatoryRecommended 1 month1 month +

19. UKSG Briefing Session 16-18 April 2007 19 Roles & Responsibilities: receiving publisher 11.Subscription list – Mandatory On receipt of the subscriptions lists the receiving publisher will continue to grant access, honouring prior access commitments

20. UKSG Briefing Session 16-18 April 2007 20 Roles & Responsibilities: receiving publisher 12.DOI name ownership – Mandatory Each receiving publisher will ensure transfer of DOI names for archive content Transfer recommends that publishers do not assign new DOI’s when they acquire content but update the existing DOI names to resolve to the new location according to CrossRef policy http://www.crossref.org/02publishers/61ownership.html

21. UKSG Briefing Session 16-18 April 2007 21 Roles & Responsibilities: receiving publisher 13.Transfer Web Service – Mandatory Add all relevant key data onto the Transfer database The database is still in development Web –based, freely accessible RFP expected September 2007

22. UKSG Briefing Session 16-18 April 2007 22 Phase 2: Auditing Use 2007 as the roll-out for ‘owned journals’ Issues Compliancy measured from 1 st Jan 2008 How to assess compliancy? Publisher level? Journal level? Ongoing monitoring of compliancy

23. UKSG Briefing Session 16-18 April 2007 23 Phase 3: Transfer Database An online resource which tracks and lists journal transfer data Data components have been identified: Bibliographic Location Format Subscriptions data Estimation of costs Funding model: sponsorship/advertising Timeframe: RFP September 2007

24. UKSG Briefing Session 16-18 April 2007 24 How to use Transfer as a tool For Publishers Encourage societies to update journal contracts Persuade stubborn societies to apply best practice PR: Use Transfer logo to demonstrate compliancy and best practice For Librarians Ensure consistent access to users Improve renewal period and processes Insist on Transfer compliancy in your publisher agreements and license terms

25. 25 Thank you! www.projecttransfer.org Nancy Buckley: nancy@burgundyservices.com nancy@burgundyservices.com