1. Planning the report CBC
Describe four characteristics of business reports.
Describe four types of business reports.
Identify three purposes of business reports.
Analyze the audience for business reports.
Evaluate the quality of data already available.
Discuss the need for managing business reports.
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2. Business report business report (biz’ nis ri port) n.
An orderly and objective presentation
of information that helps in
decision making and
problem solving.
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3. Characteristics of reports
They vary widely.
The quality of the process affects the quality of the product.
Accuracy is their most important trait.
They are often a collaborative effort.
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4. Achieving accuracy Report all relevant facts.
Use emphasis and subordination appro-priately.
Give enough evidence to support your conclusions.
Avoid letting personal biases and unfounded opinions influence your interpretation and presentation of the data.
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5. Types of reports Periodic reports Routine management reports
Compliance reports
Progress reports
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6. Policies and procedures Situational reports
Proposals
Project proposals
Research proposals
Policies and procedures
Situational reports
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7. Project proposals Background Objectives Procedures Qualifications
Request for approval
Supporting data
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8. Research proposals Heading Introduction Problem Scope Procedures
Conclusion
References
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9. Purposes of reports Informing:
Nearly 2,400 viewers and organizations pledged a total of $213,000 during our recent drive.
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10. This amount represented an increase of 11% from last year’s total.
Analyzing:
This amount represented an increase of 11% from last year’s total.
Recommending:
As a result of the success of this effort, I recom-mend we delay our fall drive for two months.
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11. Audience analysis Internal or external audience
Authorized or voluntary report
Level of knowledge and interest
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12. Types of secondary data
Published
Internet resources
Journals and magazines
Newspapers
Books
Brochures
Pamphlets
Technical reports
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13. Unpublished Company records Legal documents Personal records
Medical records
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14. Evaluating secondary data
What was the purpose of the study?
How was the data collected?
How was the data analyzed?
How consistent is the data with that from other studies?
How old is the data?
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15. Key terms factoring policy primary data procedure proposal
secondary data
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16. Proposal outline I. Background University Hosts II. Objectives
III. Procedures
IV. Qualifications
V. Request for approval
VI. Supporting data
University Hosts
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17. Audience analysis
Report is internal, so less background information is needed, and a memo format is appropriate.
Report is authorized, so the reader has some inherent interest in the topic; a direct organizational plan is appropriate.
Reader is knowledgeable about the subject.
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18. Because university administrators are busy, conciseness is important.
Because the report is for a university adminis- trator, a more formal style is appropriate.
Because university administrators are busy, conciseness is important.
Because the information is being used for making a decision, it must be accurate.
Because an evaluation of the advantages and disadvantages has been requested, analysis is necessary.
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19. Policy statement General Guideline: 72 Subject: Use of Photocopiers
Effective Date: October 1, 20—
Urban Systems strives to promote productivity by providing its employees with up-to-date and convenient photocopying services.
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20. To ensure their continued availability, these services may be used only for copying documents directly related to the conduct of company business. Company procedures will be followed in determining which photocopying service is to be used for each project.
This policy is effective immediately and applies to all company employees. Any exceptions must be approved beforehand by the head of the Office and Information Systems Department.
A coin-operated photocopier is available in the snack bar for personal use before and after work.
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21. LAB 10 test S
URBAN SYSTEMS U
Unless you live in a glass house, you will need to throw
switches, because lighting up your life is adviced for safety and
vision. Depending on it’s function, lighting serves as general
illumination, task lighting, or accent lighting. Irregardless, in a
good-designed plan, all three types must interact.
advised
its
Regardless
well-
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22. S U General illumination creates the principle seeing environment.
URBAN SYSTEMS U
General illumination creates the principle seeing environment.
If you notice any one groping around or tripping, if nobody
seems to want to be in a room, or if a cite seems dull, then
you’re general lighting probably needs improvement.
principal
anyone
site
your
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23. S U When it was installed, task lighting should of been glare-free
URBAN SYSTEMS U
When it was installed, task lighting should of been glare-free
and directed to shine directly on the task area; i.e., reading
lamps should be aimed at the book, not at the reader. The reason
is because task lighting prevents fatigue and eye strain.
In passed years, a fixture hanging on a chain over the coffee
table was common. Today, these hanging lamps make a room look
gloomy and flat, so its important to be an informed consumer.
should’ve
e.g.,
that
past
it’s
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24. S U You can buy fluorescent lighting in colors that are close to
URBAN SYSTEMS U
You can buy fluorescent lighting in colors that are close to
the affect of regular bulbs and that are easier on the eye than the
old fluorescent lights. Try and avoid any kind of unshielded bare
light bulbs. When planning recessed lights, be sure and give the
builder a sample fixture so he may make the holes the correct size.
effect
Try to
sure to
can
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