1. Leading firms through the next generation of change™

2. Staff Training – August 20 th RootWorks.com Transition from QB to QBO Tony Frigo Director of Technology Services

3. Learning Objectives RootWorks.com 1.Identify items important to transition 2.Setup QBO for the Firm 3.Converting from QB to QBO 4.QBO Wholesale Billing 5.Setting up memorized transactions 6.Connecting Financial Institutions / Credit Cards

4. Things to Know RootWorks.com 3 different flavors of QBO (details) (details) – Simple Start – Essentials – Plus Financial institution connections – Bank of America requires Account Management

5. Things to Know RootWorks.com No backup / restore feature Learning curve for staff – Primarily due to navigation differences – Top three areas to Navigate QBO Gear in the upper right “ + ” sign at top center Navigation bar on the left

6. Things to Know RootWorks.com Good fit for QBO – Small number of manually written checks – Debit / Credit Cards used frequently – Multiple bookkeepers – Payroll is NOT being done by client in QBO If currently doing payroll in ACS/CSA with Direct Deposit

7. Things to Know RootWorks.com 60 days to import “My Company” after creating QBOA account Currently only 2 security levels for staff – Firm Owner – User

8. Setting up QBO for the Firm RootWorks.com Partner – Firm Owner (handles billing setup) – www.office.intuit.com www.office.intuit.com Staff – Invited by partners account

9. Converting QB to QBO RootWorks.com Create QBO company Identify the version of QB being used Follow instructions based on the version selected

10. Converting QB to QBO - Special Case RootWorks.com Enterprise Edition – Create QBO company – In QB Enterprise File > Utilities > Copy Company File for QuickBooks Online If on a hosted solution copy OE.qbw file local – Use Internet Explorer – Select QuickBooks for Windows 2007 or earlier

11. QBO Wholesale Billing RootWorks.com Why – 50% discount for life of client – Providing a service to your clients – Clients can only obtain discounts temporarily FYI – Bill is NOT detailed out by company

12. QBO Wholesale Billing RootWorks.com Requirements – You have setup a QBOA account with wholesale – QBO client in same region – QBO client has Active Subscription Can NOT be on Simple Start – Existing QBO client cannot have payroll – You are the Master Admin – You are the Accountant user

13. QBO Wholesale Billing RootWorks.com Wholesale for a NEW QBO client – Create QBO company (select wholesale) – Import data if needed

14. QBO Wholesale Billing RootWorks.com Items needed for an Existing QBO client – Current QBO client Master Admin login credentials – Contact with current Master Admin – Access to QBOA accounts email – QBOA account login credentials

15. QBO Wholesale Billing RootWorks.com Process for an Existing QBO client 1.Transfer Master Admin rights to QBOA account 2.Add QBOA account as the Accountant User 3.Add company to wholesale (consolidated) bill

16. Memorized Transactions RootWorks.com Do NOT convert from QB Desktop Recurring Transactions are the closest replacement

17. Connecting Financial Institutions RootWorks.com Some financial institutions charge for connection The connections will eventually need to be reset/updated

18. Leading firms through the next generation of change™