1. NSGIC November 30, 2006 1 Advancing Statewide Spatial Data Infrastructures in Support of the National Spatial Data Infrastructure (NSDI) Webinar on Developing Strategic and Business Plans

2. NSGIC November 30, 2006 2 Introductions Steve AndersonSteve Anderson Peter BujwidPeter Bujwid Richard GradyRichard Grady Boston, Massachusettswww.appgeo.com

3. NSGIC November 30, 2006 3 Webinar Agenda Webinar Agenda 1:00 - 1:15Participants login using Webex 1:15 - 1:20 Welcome from Milo Robinson 1:20 - 1:30 Introductions 1:30 - 2:10 Strategic Plan Template 2:10 - 2:15Questions and Answers 2:15 - 2:20 Break 2:20 - 3:10 Business Plan Template, Score Card 3:10 – 3:20Success Factors 3:20 – 3:35Questions and Answers 3:35 – 3:40Break 3:40 - 4:00 Questions & Answers (optional)

4. NSGIC November 30, 2006 4 Project Overview and Goals Encourage Implementation of Statewide Spatial Data Infrastructure (SSDI) DevelopmentEncourage Implementation of Statewide Spatial Data Infrastructure (SSDI) Development Provide Guidance on Planning ActivitiesProvide Guidance on Planning Activities Encourage Formation of PartnershipsEncourage Formation of Partnerships Provide Uniform Framework for the Strategic & Business PlansProvide Uniform Framework for the Strategic & Business Plans ©2006, Applied Geographics, Inc

5. NSGIC November 30, 2006 5 Who was involved?? Steering Committee Organization Nathan BentleyState of Idaho Ingrid BruceCity of Rancho Cucamonga, CA David BrotzmanState of Vermont Learon DalbyState of Arkansas Stu DavisState of Ohio Tim HaithcoatUniversity of Missouri Christian JacqzState of Massachusetts Stu KirkpatrickState of Montana Vicki LukasUSGS – Geospatial Liaisons Mike MahaffieState of Delaware Zsolt NagyState of North Carolina Craig NeidigState of West Virginia Kevin NeimondNational Association of Counties (NACo) Milo RobinsonFGDC Sandy SchenckState of Delaware Lynn ShirleyUniversity of South Carolina Heather VoetsA T & T Larry ZinkState of Nebraska Project Support Organization Richard GradyAppGeo Peter BujwidAppGeo Michael TernerAppGeo Steve AndersonAppGeo Bill BurgessNSGIC Representing Federal State County Municipal Academic Utility Private Business Non-Profit

6. NSGIC November 30, 2006 6 What was done? Document ReviewDocument Review Other Strategic & Business Plans, I-Plans Other Strategic & Business Plans, I-Plans NC, GA, IN, KY, ME, OR, CT, RI, MD, MA NC, GA, IN, KY, ME, OR, CT, RI, MD, MA Past ExperiencePast Experience Drafted TemplatesDrafted Templates WIKI: CollaborationWIKI: Collaboration Produced Final DocsProduced Final Docs ©2006, Applied Geographics, Inc

7. NSGIC November 30, 2006 7 ©2006, Applied Geographics, Inc

8. NSGIC November 30, 2006 8 Strategic PlanStrategic Plan ‘What’ and the ‘Why’‘What’ and the ‘Why’ Process & GoalsProcess & Goals Business PlanBusiness Plan ‘How’, ‘When’, and ‘How much’‘How’, ‘When’, and ‘How much’ Aimed at those that approve and fundAimed at those that approve and fund Presents a business casePresents a business case What’s the difference between a Strategic Plan and a Business Plan? ©2006, Applied Geographics, Inc

9. NSGIC November 30, 2006 9 To implement a Statewide Spatial Data Infrastructure (SSDI) consistent with appropriate national standards Primary Strategic Goal GOAL 1: Establish authority for statewide coordination GOAL 2: Develop GIS clearinghouse GOAL 3: Pursue goal 3 Business Plan Details SP BP Programmatic Goals Strategic Plan vs. Business Plan Business plans should relate to Strategic objectives Business Plans come from goals You can have more then one Business Plan You can have more then one Business Plan Benefits Justification ROI Cost/Benefit Implementation Plan Costs Requirements Risks ©2006, Applied Geographics, Inc

10. NSGIC November 30, 2006 10 What can they be used for? Plan for a Comprehensive Goal or InitiativePlan for a Comprehensive Goal or Initiative Establish or Expand a Statewide Spatial Data Infrastructure (SSDI)Establish or Expand a Statewide Spatial Data Infrastructure (SSDI) Plan or Clarify a Component of an InitiativePlan or Clarify a Component of an Initiative Statewide CoordinationStatewide Coordination Standards ImplementationStandards Implementation Data ProductionData Production Common Applications DevelopmentCommon Applications Development Etc, etcEtc, etc ©2006, Applied Geographics, Inc

11. NSGIC November 30, 2006 11 What is the Purpose of a Strategic Plan? Implements Long Term GoalsImplements Long Term Goals Details Programmatic GoalsDetails Programmatic Goals Identifies RisksIdentifies Risks Develops Strategies for Overcoming RisksDevelops Strategies for Overcoming Risks Provides a Process or Feedback Loop for AdjustmentProvides a Process or Feedback Loop for Adjustment ©2006, Applied Geographics, Inc

12. NSGIC November 30, 2006 12 What is this Strategic Plan Template? 1.Defines an Iterative Process for: DiscussionsDiscussions ResearchResearch DraftingDrafting RefiningRefining ReviewReview ©2006, Applied Geographics, Inc

13. NSGIC November 30, 2006 13 What is this Strategic Plan Template? 2.Provides a Consistent Framework for Articulating PurposePurpose ValuesValues RolesRoles ObjectivesObjectives Strengths & WeaknessesStrengths & Weaknesses ©2006, Applied Geographics, Inc

14. NSGIC November 30, 2006 14 Let’s take a look inside… 1.Executive Summary 2.Strategic Planning Methodology 3.Current Situation 4.Vision and Goals 5.Requirements 6.Implementation Program 7.Appendices ©2006, Applied Geographics, Inc

15. NSGIC November 30, 2006 15 Executive Summary (SPT:1) Executive Level PresentationExecutive Level Presentation Brief, but Sufficient DetailBrief, but Sufficient Detail Strategic Objectives of PlanStrategic Objectives of Plan Benefits to be RealizedBenefits to be Realized Resources NeedsResources Needs Simplified TimelineSimplified Timeline Associated CostsAssociated Costs ©2006, Applied Geographics, Inc

16. NSGIC November 30, 2006 16 Focus Your Executive Summary… Ten PagesTen Pages Background & OverviewBackground & Overview Intro. & Definition of GISIntro. & Definition of GIS History of GIS use in MaineHistory of GIS use in Maine Major Findings of Needs AssessmentMajor Findings of Needs Assessment Major Recommendations & Plan of ActionMajor Recommendations & Plan of Action Benefits of Plan of ActionBenefits of Plan of Action Funding the PlanFunding the Plan Proposed Governance StructureProposed Governance Structure Addressing PrivacyAddressing Privacy ConclusionsConclusions Two PagesTwo Pages OverviewOverview Current IssuesCurrent Issues Recommended SolutionsRecommended Solutions SummarySummary FundingFunding ©2006, Applied Geographics, Inc

17. NSGIC November 30, 2006 17 Strategic Planning Methodology (SPT:2) Process taken to developProcess taken to develop Emphasize process not the situationEmphasize process not the situation Gets you organizedGets you organized Defines plan for successDefines plan for success Stakeholder identificationStakeholder identification Constraints or limitationsConstraints or limitations Define target audienceDefine target audience ©2006, Applied Geographics, Inc

18. NSGIC November 30, 2006 18 Strategic Planning Process Map (SPPM) What is SPPM? A practical approachA practical approach Ideas on executionIdeas on execution Structure and tasksStructure and tasks ModifiableModifiable The Five Phases of SPPM Getting Started Getting Started Preliminary Planning Preliminary Planning Strategizing Strategizing Authoring Authoring Monitoring and Marketing Monitoring and Marketing

19. NSGIC November 30, 2006 19 2 3 5 4 1 = Iterative 2 = Inclusive 3 = Is Approved 4 = Supported 5 = Flows to the business plan 1 ©2006, Applied Geographics, Inc

20. NSGIC November 30, 2006 20 Target Audience Who do you need to convince?Who do you need to convince? What would make them support this initiative?What would make them support this initiative? Are there any political barriers?Are there any political barriers? Election YearElection Year Party in controlParty in control Timing is everythingTiming is everything Different Strokes for Different FolksDifferent Strokes for Different Folks State of CT ©2006, Applied Geographics, Inc

21. NSGIC November 30, 2006 21 Current Situation (SPT:3) Assessment of the situationAssessment of the situation Who are we?Who are we? Where are we?Where are we? What has succeeded (or hasn’t) in the pastWhat has succeeded (or hasn’t) in the past SWOTSWOT Strengths and WeaknessesStrengths and Weaknesses Opportunities and ThreatsOpportunities and Threats ©2006, Applied Geographics, Inc

22. NSGIC November 30, 2006 22 Current Situation (SPT:3) Study the history…where you’ve beenStudy the history…where you’ve been Examine the current issues…where you areExamine the current issues…where you are Know where the decision makers want to goKnow where the decision makers want to go Tie them together…look for synergyTie them together…look for synergy ©2006, Applied Geographics, Inc State of Connecticut – TOPOFF3

23. NSGIC November 30, 2006 23 Vision and Goals (SPT:4) Overarching goal is SSDIOverarching goal is SSDI Articulating programmatic goalsArticulating programmatic goals Defining steps to get thereDefining steps to get there Realistic short and long-term horizonsRealistic short and long-term horizons ©2006, Applied Geographics, Inc

24. NSGIC November 30, 2006 24 Part of a bigger picture NSDI, SSDI and the Strategic and Business Plan Templates Part of a bigger picture NSDI 50 States Initiative SSDI MA SSDI TX SSDI AK SPBP Stakeholders SPBP Stakeholders SPBP Stakeholders ©2006, Applied Geographics, Inc

25. NSGIC November 30, 2006 25 NSDI, SSDI Stakeholders Municipalities Parishes Townships Villages County State Tribal Federal Regional government agencies Regional planning organizations Non-profit organizations Utilities Private Business Academia Public

26. NSGIC November 30, 2006 26 Requirements (SPT:5) Technical SectionTechnical Section Assessment of InfrastructureAssessment of Infrastructure Data RequirementsData Requirements Technology RequirementsTechnology Requirements Resource RequirementsResource Requirements StandardsStandards Organizational NeedsOrganizational Needs ©2006, Applied Geographics, Inc

27. NSGIC November 30, 2006 27 Requirements (SPT:5) Technology HardwareHardware SoftwareSoftware NetworkNetwork Legacy systems integrationLegacy systems integration Systems ArchitectureSystems Architecture Maine Geo-Library Architecture ©2006, Applied Geographics, Inc

28. NSGIC November 30, 2006 28 Requirements (SPT:5) Data What are all the needsWhat are all the needs Data specifications & standardsData specifications & standards Federal, State, Local, Industry Federal, State, Local, Industry Data compliancyData compliancy Data sensitivity/confidentialityData sensitivity/confidentiality Data flowsData flows MetadataMetadata Data sharing/MOUData sharing/MOU Data Flows ©2006, Applied Geographics, Inc

29. NSGIC November 30, 2006 29 Requirements (SPT:5) Coordination and Oversight 1.Full-time paid Coordinator 2.Defined authority for Statewide Coordination 3.Formal relationship with CIO 4.Involved decision maker 5.Responsibilities for NSDI and Clearinghouse assigned 6.Coordinate with LGA’s, academia, & public sector 7.Sustainable funding exists 8.Coordinators have contractual authority 9.Fed’s work through coordinating body ©2006, Applied Geographics, Inc

30. NSGIC November 30, 2006 30 Implementation Program (SPT:6) Divide and ConquerDivide and Conquer Phased ApproachPhased Approach Should be High-LevelShould be High-Level Business Plan Lays out the DetailsBusiness Plan Lays out the Details ©2006, Applied Geographics, Inc

31. NSGIC November 30, 2006 31 Implementation Program (SPT:6) What are your program elements?What are your program elements? DataData Orthoimagery, Parcels, Centerlines Orthoimagery, Parcels, Centerlines Standards Standards Metadata Metadata FunctionalFunctional Public Safety Public Safety Public Health Public Health Environmental Management Environmental Management Business ProcessBusiness Process Permitting Permitting Asset Management Asset Management Land Acquisition Land Acquisition ©2006, Applied Geographics, Inc

32. NSGIC November 30, 2006 32 Summary Strategic PlanStrategic Plan What?What? Why?Why? Strategic Process MapStrategic Process Map Business Plan TemplateBusiness Plan Template How?How? When?When? How much?How much? ©2006, Applied Geographics, Inc

33. NSGIC November 30, 2006 33 Questions and Answers 5 minutes ©2006, Applied Geographics, Inc

34. NSGIC November 30, 2006 34 Break ©2006, Applied Geographics, Inc 5 minutes

35. NSGIC November 30, 2006 35 Business Plan Template Advancing Statewide Spatial Data Infrastructures in Support of NSDI ©2006, Applied Geographics, Inc

36. NSGIC November 30, 2006 36 Business Plan Purpose To support the successful implementation of the programs identified in your organization’s Strategic Plan, thereby furthering the SSDI goal Makes a good business case to one or more ‘gatekeepers’

37. NSGIC November 30, 2006 37 What should a Business Plan comprise? Describes who you areDescribes who you are Describes what you want to achieveDescribes what you want to achieve Describes the benefits to be realizedDescribes the benefits to be realized Quantifies cost and return on investmentQuantifies cost and return on investment Outlines an implementation planOutlines an implementation plan Provides evidence of due diligenceProvides evidence of due diligence ©2006, Applied Geographics, Inc

38. NSGIC November 30, 2006 38 Strategic PlanStrategic Plan ‘What’ and the ‘Why’‘What’ and the ‘Why’ Business PlanBusiness Plan ‘How’‘How’ Aimed at those that approve and fundAimed at those that approve and fund Strategic Plan vs. Business Plan ©2006, Applied Geographics, Inc

39. NSGIC November 30, 2006 39 To implement a Statewide Spatial Data Infrastructure (SSDI) consistent with appropriate national standards Primary Strategic Goal GOAL 1: Establish authority for statewide coordination GOAL 2: Develop GIS clearinghouse GOAL 3: Pursue goal 3 Business Plan Details SP BP Programmatic Goals Strategic Plan vs. Business Plan Business plans should relate to Strategic objectives Business Plans come from goals You can have more then one Business Plan You can have more then one Business Plan Benefits Justification ROI Cost/Benefit Implementation Plan Costs Requirements Risks ©2006, Applied Geographics, Inc

40. NSGIC November 30, 2006 40 When writing a BP think of these things: Relevant to the organizationRelevant to the organization Short (10-20 pages)Short (10-20 pages) Easy to read and approveEasy to read and approve Clear and conciseClear and concise CompellingCompelling Credible and factually correctCredible and factually correct Action orientedAction oriented Content is aimed at a very specific readership ©2006, Applied Geographics, Inc

41. NSGIC November 30, 2006 41 BPT – Section Headings Executive SummaryExecutive Summary Program Goals (programmatic goals)Program Goals (programmatic goals) Program Benefits and JustificationProgram Benefits and Justification Program Requirements and CostsProgram Requirements and Costs Organizational ApproachOrganizational Approach Implementation PlanImplementation Plan AppendicesAppendices ©2006, Applied Geographics, Inc

42. NSGIC November 30, 2006 42 The Executive Summary… (BPT:1) Should represent the message of the whole reportShould represent the message of the whole report Should stand aloneShould stand alone Aimed at getting approval and fundingAimed at getting approval and funding PackagingPackaging ©2006, Applied Geographics, Inc

43. NSGIC November 30, 2006 43 Georgia Case for a GIO

44. NSGIC November 30, 2006 44 To implement a Statewide Spatial Data Infrastructure (SSDI) consistent with appropriate national standards Primary Strategic Goal GOAL 1: Establish authority for statewide coordination GOAL 2: Develop GIS clearinghouse node GOAL 3: Pursue goal 3 TASK 1.1 Identify primary stakeholders participants TASK 1.2 Develop political buy-in and support TASK 1.4 Establish Statewide Coordination Committee TASK 1.3 Develop user community buy-in and support Performance monitoring should occur on a periodic basis throughout the project SUB-TASK 1.4.1 Establish Statewide Coordination Committee Goals SP BP Programmatic Goals Programmatic Task Task success assessment Programmatic Sub-Task Task Assessment 1.4.1: recruit committee participants Task Assessment 1.4.1: recruit committee participants Task Assessment 1.4.1: recruit committee participants Programmatic Goals ©2006, Applied Geographics, Inc

45. NSGIC November 30, 2006 45 Program Benefits and Justification Measure the value of your proposalMeasure the value of your proposal Value can be quantitative and qualitativeValue can be quantitative and qualitative

46. NSGIC November 30, 2006 46 Program Benefits and Justification ROI and Cost Benefit ROI – Return on Investment CBA – Cost Benefit Analysis ROI calculates the most tangible financial gains expected versus costs of implementation CBA is more comprehensive and includes assessment of non- quantitative benefits such as: improved data security, better management of the environment, more access to data

47. NSGIC November 30, 2006 47 Program Benefits and Justification (BPT:3) Quantitative/Financial Measuring the value of your proposal enhances credibility ROI assessment ROI assessment Cost Savings Cost Savings Time saving Time saving Cost avoidance Cost avoidance Cost of doing nothing Cost of doing nothing Revenue Generation Revenue Generation Oregon GIS Utility Initiative ESRI Case Studies ROI = (benefit-cost)/cost GIT Businesses Case Development and ROI Literature Review GITA Research Division ©2006, Applied Geographics, Inc

48. NSGIC November 30, 2006 48 Montgomery County, MD 1.Cannot find correct data when needed 2.Maps and data are out of date, incomplete, inaccurate 3.Different data sets and maps have incompatible formats, definitions, and 4.scale 5.Need to create and maintain redundant data and maps in individual 6.organizational units 7.Number of maps produced is limited by the person-time required 8.Number of alternatives evaluated during a study is limited due to the time 9.and cost required for materials and staff 10.Combining data and maps for a study is time-consuming and difficult 11.Dependent on personal knowledge and memory 12.Products are not standard. a.Improvements in existing operations b.Additional capabilities not available in a non- GIS environment c.Response to unexpected, non-planned, or emergency situations d.Intangible improvements e.Revenues generated through sale of data and products.

49. NSGIC November 30, 2006 49 Program Benefits and Justification (BPT:3) Qualitative/Non-Financial/Hard to quantify/Collateral Benefits Meeting a mandated requirement Meeting a mandated requirement Societal/community benefit Societal/community benefit Better or more available dataBetter or more available data More efficient data exchangeMore efficient data exchange Improved customer serviceImproved customer service Improved quality of lifeImproved quality of life Better management of environmentBetter management of environment Saving life'sSaving life's Spin-off benefits Spin-off benefits improved mappingimproved mapping Response to the unexpectedResponse to the unexpected Enhanced revenueEnhanced revenue Benefit accrual Benefit accrual Oregon GIS Utility Initiative Georgia, Case for a GIO ©2006, Applied Geographics, Inc

50. NSGIC November 30, 2006 50 Value Measuring Methodology (VMM) Federal CIO CouncilFederal CIO Council Measuring the value of electronic servicesMeasuring the value of electronic services Decision Framework enables comparisonsDecision Framework enables comparisons Considers riskConsiders risk VMM How To Guide - See SPT Appendix 1 Cost ValueRisk

51. NSGIC November 30, 2006 51 Program Requirements and Costs (BPT:4) 1. Inventory 2. Data 3. Technology 4. Resource 5. Standards 6. Budget 7. Risk Assessment State of Maine Geo-Pillars ©2006, Applied Geographics, Inc

52. NSGIC November 30, 2006 52 Program Costs (BPT:4) Budget Requirements Short-term, long-term projected costs broken down as appropriate:Short-term, long-term projected costs broken down as appropriate: Planning, acquisition, implementation, operations, maintenance, consultant, other Planning, acquisition, implementation, operations, maintenance, consultant, other Sources of funding:Sources of funding: General funds, mission specific, service fees, permits/licenses, grants, cost recovery General funds, mission specific, service fees, permits/licenses, grants, cost recovery What is the source of funding over the long-term? What is the source of funding over the long-term? Remaining insulated from being cutRemaining insulated from being cut Remaining ready to harvestRemaining ready to harvest Phase I costs estimates: Low estimate: $815,000 High estimate: $1,477,000 Phase II cost estimates: Low estimate: $1,016,000 High estimate: $2,032,000 Total Cost: $1,831,000 - $3,509,000 Average: $2,670,000 Breakdown by activity (calculated from the average of low/high bracket): Hardware & Software: 17.4% Professional Services: 25.0% Application Development: 57.6% Commonwealth of Massachusetts Investment Brief for parcels data development ©2006, Applied Geographics, Inc

53. NSGIC November 30, 2006 53 Program Requirements and Costs (BPT:4) Risk Assessment What is Risk?What is Risk? Program not successful Program not successful Loss of key people Loss of key people Conflicts with mandates Conflicts with mandates Part of planningPart of planning What is the likelihood and potential impactWhat is the likelihood and potential impact How to mitigateHow to mitigate PRIORITY Identify Quantify Plan Response Monitor Oregon GIS Utility Initiative ©2006, Applied Geographics, Inc

54. NSGIC November 30, 2006 54 Organizational Approach (BPT:5) LeadershipLeadership Statewide GIS Coordinator (GIO) Statewide GIS Coordinator (GIO) ConsolidationConsolidation repositioning staff repositioning staff QualificationQualification New staff/outsourcing New staff/outsourcing Training needs Training needs Consultants Consultants Organize around the objectiveOrganize around the objective Coordination amongst stakeholders Coordination amongst stakeholders SustainableSustainable CT HLS Organizational Structure Indiana GIS Organizational Structure ©2006, Applied Geographics, Inc

55. NSGIC November 30, 2006 55 Are you still Convinced you are doing the right thing? ©2006, Applied Geographics, Inc

56. NSGIC November 30, 2006 56 Implementation Plan (BPT:6) This is the project planThis is the project plan Should include implementation detailsShould include implementation details Phases Phases Tasks Tasks Timeline Timeline Cost Cost ©2006, Applied Geographics, Inc

57. NSGIC November 30, 2006 57 Marketing & Branding Marketing – Montana Coordination Council

58. NSGIC November 30, 2006 58 The Business Plan BP aims to realize programmatic goal(s)BP aims to realize programmatic goal(s) Make a compelling business case for:Make a compelling business case for: what you want to achievewhat you want to achieve what benefits to be realizedwhat benefits to be realized Relevancy to the organizationRelevancy to the organization Targeted document aimed at “check signer”Targeted document aimed at “check signer” Executive Summary and the Bottom-lineExecutive Summary and the Bottom-line Plan is “fresh” for a short period so ‘act’Plan is “fresh” for a short period so ‘act’ Leverage the geo-community and other resourcesLeverage the geo-community and other resources NSGIC websiteNSGIC website otherother ©2006, Applied Geographics, Inc

59. NSGIC November 30, 2006 59 “Plans are nothing; planning is everything” Dwight D. Eisenhower “Plans are of little importance, but planning is essential” Winston Churchill Winston Churchill http://www.whitehouse.gov/history/presidents/de34.html http://en.wikipedia.org/wiki/Image:Winston_Churchill.jpg

60. NSGIC November 30, 2006 60 Case for a GIO in Georgia “Regardless of what the future holds and how the Case may impact decisions, developing the document encouraged collaboration between several state and local agencies. “Regardless of what the future holds and how the Case may impact decisions, developing the document encouraged collaboration between several state and local agencies. In building the Case, the GISCC reached out to the Regional Development Centers and really engaged them in the document development which was mutually beneficial to all. ” In building the Case, the GISCC reached out to the Regional Development Centers and really engaged them in the document development which was mutually beneficial to all. ” Danielle Ayan, Center for GIS

61. NSGIC November 30, 2006 61 Measuring Success The Scorecard Advancing Statewide Spatial Data Infrastructures in Support of NSDI ©2006, Applied Geographics, Inc

62. NSGIC November 30, 2006 62 Measuring Progress? Without some level of progress monitoring and oversight, success maybe ‘successfully’ avoidedWithout some level of progress monitoring and oversight, success maybe ‘successfully’ avoided If you are not keeping score then you are only practicingIf you are not keeping score then you are only practicing Without a target you have minimal chances of hitting it.Without a target you have minimal chances of hitting it. Develop progress metricsDevelop progress metrics Assign task responsibilitiesAssign task responsibilities Develop structures for reportingDevelop structures for reporting MeetingsMeetings Progress ReportsProgress Reports MetricsMetrics ©2006, Applied Geographics, Inc

63. NSGIC November 30, 2006 63 Developing a Scorecard Use a point-based approachUse a point-based approach Use Pass/Fail approachUse Pass/Fail approach ©2006, Applied Geographics, Inc

64. NSGIC November 30, 2006 64 ©2006, Applied Geographics, Inc

65. NSGIC November 30, 2006 65 ©2006, Applied Geographics, Inc

66. NSGIC November 30, 2006 66 Some Final Thoughts

67. NSGIC November 30, 2006 67 Guidance From Here Brief Handout on ROI in PackageBrief Handout on ROI in Package Examples on Web PageExamples on Web Page VMM Method Documents on Web PageVMM Method Documents on Web Page Take some time to get a basic understanding before you need itTake some time to get a basic understanding before you need it Could have an entire workshop on ROI and CBA and only scratch the surfaceCould have an entire workshop on ROI and CBA and only scratch the surface

68. NSGIC November 30, 2006 68 Ramona as a Tool Information on:Information on: Users Organizations Systems Policies Data Future ImprovementsFuture Improvements Information on:Information on: Users Organizations Systems Policies Data Future ImprovementsFuture Improvements

69. NSGIC November 30, 2006 69 How to Fail Write complex or confusing plansWrite complex or confusing plans Assume people know what you are talking aboutAssume people know what you are talking about Skip number crunchingSkip number crunching Inflate the numbersInflate the numbers Do it all for “them” and expect “them” to like itDo it all for “them” and expect “them” to like it and More…and More…

70. NSGIC November 30, 2006 70 Ensuring Success Two documents in package to read before starting the planning processTwo documents in package to read before starting the planning process Success and Failure topicsSuccess and Failure topics Success and Pitfall TableSuccess and Pitfall Table Contain Information for:Contain Information for: Before you startBefore you start During the processDuring the process After plans are doneAfter plans are done The real work begins after you complete the Strategic and Business PlansThe real work begins after you complete the Strategic and Business Plans

71. NSGIC November 30, 2006 71 Ensuring Success Evaluate whether or not you created a realistic and workable solutionEvaluate whether or not you created a realistic and workable solution Can you articulate the compelling reasons for funding your project?Can you articulate the compelling reasons for funding your project? Repeatedly askRepeatedly ask Right people must remember your solutionRight people must remember your solution Everyone must ask for the same thingEveryone must ask for the same thing Provide a consistent message about solving problemsProvide a consistent message about solving problems

72. NSGIC November 30, 2006 72 Ensuring Success Be right and always ready to make your caseBe right and always ready to make your case Be reasonable and always ready with intelligent compromisesBe reasonable and always ready with intelligent compromises Be prepared to take the other “guy’s” moneyBe prepared to take the other “guy’s” money Understand your friends and “enemies”Understand your friends and “enemies”

73. NSGIC November 30, 2006 73 Ensuring Success Don’t despair – be patientDon’t despair – be patient No substitute for honest effort and hard workNo substitute for honest effort and hard work MANAGE Stakeholder Expectations!!MANAGE Stakeholder Expectations!! and much more…and much more…

74. NSGIC November 30, 2006 74 Questions and Answers Brief Q&A – 5 minutes Break – 5 minutes Continue Q&A until 4pm ©2006, Applied Geographics, Inc

75. NSGIC November 30, 2006 75 END

76. NSGIC November 30, 2006 76 Copyright Notice Slides 1 through 65 The Strategic Plan Template, Business Plan Template, Strategic Planning Process Map, Performance Score Card and slides 1 through 65 in this presentation are the Intellectual Property of Applied Geographics, Inc. and therefore Copyrighted, unless otherwise indicated.The Strategic Plan Template, Business Plan Template, Strategic Planning Process Map, Performance Score Card and slides 1 through 65 in this presentation are the Intellectual Property of Applied Geographics, Inc. and therefore Copyrighted, unless otherwise indicated. Applied Geographics has granted to the FGDC, NSGIC, all states and equivalent entities, and their subdivisions, the right to use, reproduce and distribute the strategic and business plan templates and the training program materials that were delivered under this contract.Applied Geographics has granted to the FGDC, NSGIC, all states and equivalent entities, and their subdivisions, the right to use, reproduce and distribute the strategic and business plan templates and the training program materials that were delivered under this contract. All permitted copies shall be reproduced with all titles, logos, copyright notices, trademark notices, and legends included in the original materials and list Applied Geographics as the source.All permitted copies shall be reproduced with all titles, logos, copyright notices, trademark notices, and legends included in the original materials and list Applied Geographics as the source.