1. WELCOME DISTRICT TEST COORDINATOR TRAINING
to the
New Jersey Assessment of Skills and Knowledge
For Grades 3 through 8
DISTRICT TEST COORDINATOR TRAINING
Sessions March 17 – Mt. Laurel
18 – Jamesburg
19 – Hasbrouck

2. AGENDA I. Welcome II. Contacts / Calendar of Events
III. Program Highlights
A. Test Dates and Sections
B. Timing of Test Sections
C. Calculator Use
D. Changes to NJ ASK 3-8
IV. Who is to be Tested
A. General Information
B. Limited English Proficient – Providing Accommodations
C. Special Education – Coding APA and Providing
Accommodations

3. AGENDA V. Sending/Receiving Districts [Public/Private]
A. Responsibilities of Sending District
B. Responsibilities of Receiving Districts / Private Schools
C. Out-of-Residence Placement
VI. Before Testing
A. Temporary Section 504 Plans
B. Gathering Student Information / Creating Student Rosters
C. Test Security
D. Security Plan

4. AGENDA VII. Test Administration A. Test Security / Security Forms
B. Receiving Materials for Testing
C. Unpackaging and Distributing Test Materials
D. Security Forms
E. Makeup Test Procedures
F. Irregularity Reports
VIII. After Testing
A. “School Use Only” Section
B. Header Sheets
C. Returning Header Sheets/Used Answer Folders
D. Returning Test Booklets, Security Forms, etc.

5. AGENDA IX. Monitoring and Follow-up A. Security Visits
B. Follow-Up on Missing Test Booklets
C. MI Follow-up – complete profiles!
X. Record Changes
A. Student Information Roster
B. Implications for Reporting and State Summary
XI. Things to Look For
A. Parent, Student, Teacher Information Guide
B. Writing Handbook
Adjourn

6. Information NJDOE Test Coordinators:
NJASK Orlando Vadel
NJASK JoAnne Tubman
HSPA [Oct] Diane Kubinski
HSPA [Mar] Veronica Orsi
APA Elizabeth Celentano
SRA Faye Ball

7. Information www.state.nj.us/education NJDOE Measurement Specialists:
Score Reports/Cycle II/State Summary :
NJASK 3-5 Don White
NJASK 6-8/APA Jo-Lin Liang
HSPA Rob Akins
NJDOE WEBSITE:
(released tests/test specs/test results/Title 1/SE office)

8. Information Measurement Incorporated (MI):
* Material Survey
* Authorization Form
* Materials Not Received
* Test Material Return Form
* Record Changes
* Reports Not Received
______________________________________________________________________________________________________________
NJ ASK Helpline:
Helpline:
NJASK 3-8 Web site:

9. Information 1. Questions regarding Adequate Yearly Progress
Office of Title I Program Planning and Accountability
Phone number:
2. Questions regarding LEP Students
Office of Bilingual Education
Phone number:
3. Questions regarding SE/APA Students
Office of Specialized Population
Phone number:

10. TRAINING SCHEDULE March 17, 2009 Coordinator Training (South Region)
March 18, 2009 Coordinator Training (Central Region)
March 19, Coordinator Training (North Region)
(Scheduled by District) Examiner/Proctor Training

11. RECEIPT OF MATERIALS Districts
March 30 – April 13, Testing Materials Received by
Districts
April 21, Last Day to Order Supplemental Shipments of Test Materials from MI
If you have not received your test materials by noon on April 14, 2009 call MI at so that the shipment may be traced and additional materials sent, if necessary.

12. RETURN OF MATERIALS
May 1 – May 28, Return All USED answer folders/test booklets via FedEx Regular Overnight.
May 28- June 11, Return All UNUSED TEST BOOKLETS from all test administrations via the DESIGNATED CARRIER.
June 5 , Used answer folders/test booklets received after this date will not be
processed

13. 1 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY 2
TEST DATES/TIMING
Tuesday/Wednesday April 28-29, 2009 LAL Day 1 & Day 2 (Grades 7 and 8)
36 Multiple-Choice 2 Writing Tasks
4 Open-Ended Field Test Component
1 HOUR, 45 MINUTES – DAY 1
1 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY 2

14. TEST DATES/TIMING Thursday/Friday -April 30 and May 1, 2009 Math (Grade 7) 45 Multiple-Choice 4 Extended Constructed-Response 10 Short Constructed-Response (*includes field test) MINUTES – DAY MINUTES – DAY 2

15. TEST DATES/TIMING Thursday - April 30, 2009 Math (Grade 8) 45 Multiple-Choice 4 Extended Constructed-Response 10 Short Constructed-Response (*includes field test) HOURS, 8 MINUTES – DAY 1

16. TEST DATES/TIMING 2 HOURS – DAY 1
Friday – May 1, 2009 – Science (Grade 8)
63 Multiple-Choice
3 Open-Ended
(*includes field test)
2 HOURS – DAY 1
NOTE: NEW – 2009 – Grade 8 Science – The Periodic Table of Elements is not in the test booklets. At the time of the Science test, the Periodic Table of Elements must be distributed to students.
Make-up Administration
Monday – May 4, Flexible
Tuesday – May 5, Flexible
Wednesday – May 6, Flexible
Thursday – May 7, Flexible

17. TEST DATES/TIMING 90 MINUTES – DAY 1 90 MINUTES – DAY 2
Monday/Tuesday – May 4-5, 2009 LAL Day 1 & Day 2 (Grade 3)
18 Multiple-Choice 2 Writing Tasks
3 Open-Ended Field Test Component
90 MINUTES – DAY 1
90 MINUTES – DAY 2
Monday/Tuesday – May 4-5, 2009 LAL Day 1 & Day 2 (Grade 4)
27 Multiple-Choice 2 Writing Tasks

18. TEST DATES/TIMING 54 MINUTES – DAY 1 60 MINUTES – DAY 2
Wednesday and Thursday – May 6-7, 2009 Math (Grade 3 and 4)
43 Multiple-Choice
8 Short Constructed-Response
4 Extended Constructed-Response
(*includes field test)
54 MINUTES – DAY 1
60 MINUTES – DAY 2

19. TEST DATES/TIMING 60 MINUTES – DAY 1 43 Multiple-Choice 3 Open-Ended
Friday – May 8, 2009 Science (Grade 4)
43 Multiple-Choice
3 Open-Ended
(*includes field test)
60 MINUTES – DAY 1
Make-up Administration
Monday – May 11, Flexible
Tuesday – May 12, Flexible
Wednesday – May 13, Flexible
Thursday – May 14, Flexible
Friday – May 15, Flexible

20. 1 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY 2
TEST DATES/TIMING
Monday/Tuesday – May 11-12, 2009 LAL Day 1 & Day 2 (Grade 6)
36 Multiple-Choice 2 Writing Tasks
4 Open-Ended Field Test Component
1 HOUR, 45 MINUTES – DAY 1
1 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY 2

21. TEST DATES/TIMING 90 MINUTES – DAY 1 90 MINUTES – DAY 2
Monday/Tuesday – May 11-12, 2009 LAL Day 1 & Day 2 (Grade 5)
31 Multiple-Choice 2 Writing Tasks
3 Open-Ended Field Test Component
90 MINUTES – DAY 1
90 MINUTES – DAY 2

22. TEST DATES/TIMING 45 MINUTES – DAY 1 69 MINUTES – DAY 2
Wednesday/Thursday – May 13-14, 2009 Math Day 1 & Day 2 (Grade 5 & 6)
45 Multiple-Choice
8 Short-Constructed Response
4 Extended Constructed-Response
(*includes field test)
45 MINUTES – DAY 1
69 MINUTES – DAY 2
Make-up Administration
Monday – May 18, Flexible
Tuesday – May 19, Flexible
Wednesday – May 20, 2009 Flexible
Thursday – May 21, Flexible

23. NJ ASK 3-8 MATHEMATICS Short-Constructed Response Items
Short constructed-response questions require students to write their
responses to math items in their answer documents. Students in
Grades 3 through 6 will not have the use of calculators for the duration
of the short constructed-response parts of the mathematics section
of the tests.
Students in Grades 7 and 8 will have the use of calculators for the
duration of the math test.

24. EMERGENCY SCHOOL CLOSINGS
INCLEMENT WEATHER /
EMERGENCY SCHOOL CLOSINGS
If there is a delayed opening, test ONLY if the entire section can be administered before lunch. If not, follow procedures below:
If the testing schedule needs to be altered due to delayed opening or closing:
Proceed with testing on those days only if the test can be administered uninterrupted.
Proceed with testing during the appropriate day (s) of the make-up week.
Submit a memo from the district test coordinator specifying the modifications to the test administration scheduling:
Date & section of delayed or cancelled testing;
Reason for delay or cancellation; and
Revised testing schedule.

25. CALCULATOR REQUIREMENT
District must provide students with calculators
Examiners must have extra calculators
Best calculator for a student to use is the calculator which he or she
uses every day
All calculators must meet minimum acceptable functionality
Memories and programs must be cleared before and after testing
Remove instructional manuals and function reference sheets

26. NJ ASK 2009 CHANGES SAMPLE SECURITY PLAN PROVIDED
APPENDIX K - FREQUENTLY ASKED QUESTIONS (FAQs)
HOMELESS FIELD
STUDENTS WITH MEDICAL EMERGENCIES FIELD
NJ ASK 3-8 SPANISH LANGUAGE TESTS
*please visit the MI web site for additional information regarding the requirements of the Spanish Language Test

27. NJ ASK 2009
LEP STUDENTS
ALL LEP STUDENTS MUST TAKE THE NJ ASK. THE ONE EXCEPTION IS FOR NON-SPANISH SPEAKING STUDENTS WHO ENTERED THE UNITED STATES AS WELL AS A LANGUAGE ASSISTANCE PROGRAM [currently enrolled in the program] ON or AFTER JULY 1, THESE STUDENTS ARE NOT REQUIRED TO TAKE THE LAL SECTION OF THE TEST BUT MUST TAKE MATH AND SCIENCE.
THE FRONT OF THE TEST BOOKLET CONTAINS CODING BUBBLE FOR THESE LAL EXEMPT LEP STUDENTS.

28. NJ ASK 2009
LEP STUDENTS
NEWLY ARRIVED (ON OR AFTER JULY 1, 2008) SPANISH SPEAKING STUDENTS SHOULD TAKE THE SPANISH LANGUAGE TEST. PLEASE REFER TO THE ELIGIBILITY GUIDELINES FOR SPANISH TEST TAKERS. THE GUIDELINES CAN BE FOUND ON THE NJDOE AND MI WEB SITE.
THE FRONT OF THE TEST BOOKLET MUST BE GRIDDED:
LEP <1; AND
TIS AND TID < 1 YEAR.

29. NJ ASK 2009
LEP STUDENTS
LIMITED ENGLISH PROFICIENT STUDENTS WHO ARE ONE YEAR (F1) OR TWO YEARS (F2) REMOVED FROM A LANGUAGE ASSISTANCE PROGRAM WILL BE AGGREGATED IN THE SUB-GROUP “LEP” FOR AYP PURPOSES. HOWEVER, THESE STUDENTS MAY NOT BE GIVEN ACCOMMODATIONS.
PLEASE REFER TO APPENDIX D FOR DETAILED INSTRUCTIONS ON GRIDDING.
IN YOUR SCORE REPORTS, THESE STUDENTS WILL BE REFLECTED IN THE SUB-GROUPS “GE” AND “FORMER LEP”.

30. NJ ASK 2009 HOMELESS STUDENTS
HOMELESS IS DEFINED AS A CHILD OR YOUTH WHO LACKS A FIXED, REGULAR AND ADEQUATE RESIDENCE, PURSUANT TO N.J.S.A. 18A:7B-12 AND N.J.A.C. 6A:

31. NJ ASK 2009 MEDICAL EMERGENCIES
A MEDICAL EMERGENCY IS DEFINED AS THE OCCURRENCE OF A SEVERE MEDICAL OR PYSCHIATRIC CONDITION OR EPISODE WHICH REQUIRES MEDICAL ATTENTION OR SUPERVISION DURING WHICH TIME THE STUDENT IS NOT ABLE TO PARTICIPATE IN STATE ASSESSMENTS.

32. GRIDDING OF ANSWER FOLDERS/
NJ ASK 2009
GRIDDING OF ANSWER FOLDERS/
TEST BOOKLETS
GRIDDING INSTRUCTIONS ARE SHOWN IN APPENDIX D OF THE TEST COORDINATOR’S MANUAL. A CHART IS ALSO PRESENT ON PAGE 29.
VERIFY THAT ALL INFORMATION ON THE PRE-ID LABEL IS CORRECT. ALL DEMOGRAPHIC CORRECTIONS CAN BE MADE ON THE TEST BOOKLET EXCEPT FOR NAME, DATE OF BIRTH, CDS CODE AND SID.
*NOTE: DO NOT USE A PRE-ID LABEL FOR ANY STUDENT OTHER THAN THE STUDENT WHOSE DEMOGRAPHIC INFORMATION APPEARS ON THE LABEL.
*PLEASE NOTE: FOR AFFIXING THE PRE-ID LABELS, REFER TO THE TEST COORDINATOR MANAUL FOR SPECIFIC INSTRUCTIONS

33. NJ ASK 2009
HEADER SHEETS
THE HEADER SHEETS WILL COME PRE-SLUGGED WITH THE TESTING SITE CDS CODE. PRIVATE SCHOOLS WILL ALSO RECEIVE PRE-SLUGGED HEADER SHEETS.
“CDS CODE OF SENDING SITE” HAS BEEN REMOVED FROM ALL HEADER SHEETS. RECEIVING SCHOOLS WILL NO LONGER BE REQUIRED TO COMPLETE THE SENDING SITE CDS CODE ON THE HEADER SHEET. THE SENDING SITE DISTRICT AND SCHOOL CODE MUST BE COMPLETED ON THE STUDENT’S DEMOGRAPHIC PAGE IN THE “SCHOOL USE ONLY” SECTION.

34. NJ ASK 2009 CHANGES: RESCORES / REPORTING
Districts do not need to submit a rescore request form. Any student whose raw score total falls within TWO raw score points of the PROFICIENT level will go through an automatic rescore process. Any rescore that results in a change in score will be reflected in the district's Cycle II reports. Districts will receive revised ISR’s and Student Stickers.
For the 2009 NJ ASK administration DISTRICTS WILL ONLY RECEIVE PAPER COPIES OF THE INDIVIDUAL STUDENT REPORTS AND STUDENT STICKERS. All other reports will be posted on MI’s Web site
Cycle I score reports WILL BE ONLINE ON or BY August 14, 2009.
Cycle II score reports WILL BE ONLINE ON or BY September 11, 2009.

35. WHO MUST BE TESTED? General Education Students
ALL THIRD- THROUGH EIGHTH-GRADE PUBLIC SCHOOL STUDENTS IN NEW JERSEY:
General Education Students
Limited English Proficient Students
Special Education Students [unless APA]
Retained Students

36. TESTING SITES Assigned Seating Good Lighting & Ventilation
Students Well Spaced With Ample Surface Area
Assigned Seating
Good Lighting & Ventilation
Clock & Chart to Display Time Remaining
NO Coats, Backpacks, Cell Phones
NO Instructional Displays
NEVER leave students unattended
NO Buzzers, Bells or Non-Emergency Announcements or Interruptions
Monitors to Keep Hallways Quiet & Testing Rooms Undisturbed

37. HOMEBOUND / BEDSIDE INSTRUCTION
Students receiving homebound or bedside instruction MUST be tested.
Testing may occur anytime during the 2 week testing period.
Examiner MUST be:
Licensed professional employed by the district.
Trained by school or district test coordinator.
Sign appropriate School Security Checklists.
Maintain test security at ALL times.
Return secure test materials to school coordinator
ASAP each day after testing is completed. See page 83
in the NJ ASK Test Coordinator Manual for detailed procedures.

38. LIMITED ENGLISH PROFICIENT STUDENTS
All LEP students MUST be tested. There are NO exemptions. However,
non-Spanish speaking students who entered the United States and a language assistance program on or after July 1, 2008 are not required to take the LAL section of the test but they MUST take Math and Science.
Former LEP students (F1 and F2) ARE NOT PERMITTED LEP accommodations.
You may provide one or more of the following accommodations:
Additional time up to 150% of the administration times indicated.
Translate directions only into the student’s native language. Translation of passages, items, prompts, and tasks is NOT permitted.
Use of a translation, bilingual dictionary, preferably one normally used by the student as part of the instructional program.
You must test any student receiving accommodations in a room separate from general education students.

39. APA STUDENTS
All students not taking the NJ ASK must be administered the Alternate Proficiency Assessment [APA]. The APA is available in Language Arts Literacy, Mathematics, and Science.
If a student’s answer folder/test booklet is submitted to the contractor with responses, it will be scored, regardless of whether or not the student is coded as taking the APA.
Scores for these students will be included in all school and district reports.

40. Acceptable Accommodations or Modifications
(APPENDIX A)

41. LARGE PRINT/BRAILLE IF YOU KNOW YOU HAVE LP / BRAILLE STUDENTS AND
HAVE NOT ORDERED MATERIALS, YOU MUST CONTACT
MI IMMEDIATELY.
LARGE PRINT AND BRAILLE MATERIALS MAY ARRIVE
WITH YOUR REGULAR TESTING MATERIALS, BUT WILL
BE SHRINK-WRAPPED SEPARATELY.
EACH LARGE PRINT AND BRAILLE KIT WILL INCLUDE SUPPLEMENTAL INSTRUCTIONS THAT MUST BE USED IN THE ADMINISTRATION OF THE TEST. SOMETIMES, ITEMS ARE DROPPED AND THIS DOCUMENT WILL LET YOU KNOW WHICH ITEMS ARE ELIMINATED. REVIEW THESE INSTRUCTIONS PRIOR TO THE TEST ADMINISTRATION!
THE FORM DESIGNATION FOR THE LARGE PRINT
AND/OR BRAILLE TEST MAY NOT BE THE SAME AS THE
REST OF YOUR SCHOOL. THEREFORE YOU MUST USE
ONLY THE MATERIALS PROVIDED IN THE LARGE PRINT /
BRAILLE SHRINK-WRAPPED PACKAGE.

42. LARGE PRINT/BRAILLE SPECIAL INSTRUCTIONS
Examiners MUST transcribe the student’s responses into the regular-print answer folder/test booklet included in the kit.
Affix the Pre-ID Label or Student Linking Label to the front of the regular-print test booklet, for grades 3 and 4, and grid all information on the LP and/or Braille test booklet.
Examiners MUST complete an Irregularity Report (included in the kit) for each student who took a LP and/or Braille test.
STC MUST return the transcribed regular-print test booklet in the YELLOW special handling envelope with the used materials. The LP and/or Braille test booklets should be returned with the unused materials.

43. Special Accommodations Envelope
Bright Yellow Envelope
Put ALL extra sheets of paper for students whose IEP provides for use of extra paper or computer in the envelope with the answer folder/used test booklet. Return with regular SCORABLE materials.
ALL extra sheets of paper must be marked with:
Student’s Name
CDS Code
Subject and Day
Grade
District and School Name

44. Out of District Placements (ODP) Responsibilities of Sending Districts
All eligible students must be tested regardless of student location.
Sending districts MUST provide the receiving district with all “School Use Only” information for each student, as well as the CDS code for the sending district.
Sending districts MUST grid a Language Arts Literacy, Mathematics, and Science answer folder/test booklet for all ODP students taking the APA at a receiving institution.

45. Out of District Placements (ODP)
Responsibilities of Receiving Districts /
Approved Private Schools
Public school receiving institutions and approved private school receiving institutions may conduct the administration of the assessment.
All ANSWER FOLDERS/TEST BOOKLETS MUST have the following information:
1. District and school code of the receiving institution under “Testing Site”.
2. District and school code of the sending district under “School Use Only” section
You must complete the “Students Attending Out-of-District Placements” form (page 53, Coordinator’s Manual). This form must be returned in the Security Forms Envelope with the
Non-Scorable materials.

46. Students Attending Out-Of-District Placements
(page 53)

47. Out-of-District Placements (ODP)
Responsibilities of Receiving Districts /
Approved Private Schools
A separate Header Sheet is no longer required for each school and
district code of each ODP student being tested.
All HEADER SHEETS MUST have the following information:
1. District and school code of the receiving institution (“Testing
Site”).

48. Out-of-Residence Placements (ORP)
This coding is to be done for any student attending a school in their home district that is NOT their “neighborhood” school (LEP and SE ONLY).
All ANSWER FOLDER/TEST BOOKLETS MUST have the following information:
1. District and school code of the school where the student is taking the test under “Testing Site”.
2. District and school code of the neighborhood school
under “School Use Only” section.

49. Out of Residence Placements (ORP)
A separate Header Sheet is no longer required for each
neighborhood school for which an ORP student is being tested.
All HEADER SHEETS MUST have the following information:
1. District and school code of the school at which the child is
sitting and taking the test (“Testing Site”).
Student results will be reported back to their “neighborhood school”.

50. TEMPORARY SECTION 504 PLANS
If a student sprains or breaks an arm, wrist, etc., prior to
testing, a district may prepare a temporary Section 504 Plan.
This Plan allows the student to receive testing accommodations
as described in Appendix A of the Test Coordinator Manual.
Necessary testing accommodations, such as the use of a scribe,
must be included in the Section 504 Plan.

51. Student Roster
(APPENDIX C)

52. TEST SECURITY No copying of test booklet and other secure material.
Security is the district’s responsibility.
Security breaches may have:
Financial consequences for the district
Professional consequences for staff
Disciplinary consequences for students
Inform all district and school personnel of NJ ASK test
security procedures prior to test administrations.

53. Security Plan Storage of Secure Materials Delivery Problems
Turnkey Training
Storage of Secure Materials
Delivery Problems
Missing Test Booklets
Chain of Command
A Sick Child
Disruptive Students
Fire/Fire Drill Procedures
Inclement Weather

54. TRAINING STAFF Turnkey Training Required for ALL Staff
Involved in the Test Administration
Special Testing: One-On-One Testing, Scribes, Small
Group Testing, etc. THIS INCLUDES TRAINING TEACHERS WHO ARE READING ITEMS TO STUDENTS THAT THEY ARE NEVER TO READ THE READING PASSAGES TO A STUDENT.
Responsibilities of School Coordinator, Examiners and
Proctors
ONLY Examiners May Handle Secure Test Materials; Proctors handle Non-Secure Materials ONLY
Examiners and Proctors MUST be ALERT at ALL Times
Examiners may not provide extra sheets of paper unless a student’s IEP or 504 plan indicates this as an accommodation

55. SECURITY FORMS District Receipt Form District Packing List
District Security Checklist
Sample School Box Label
School Packing List
School Security Checklist
Makeup Security Checklist
District Return Form
Yellow, Pink and Purple Envelopes

56. AUTHORIZATION TO RECEIVE SECURE MATERIALS

57. THE KEY TO YOUR SHIPMENT
WHITE DISTRICT BOX ONE
DISTRICT BOX ONE IS WHITE. ALL
OTHERS ARE BROWN.
BOX ONE CONTAINS KEY MATERIALS:
DISTRICT OVERAGE PACKING LIST (LISTS
ALL ITEMS IN THE DISTRICT SHIPMENT)
DISTRICT SECURITY FORMS (RECEIPT &
RETURN FORMS, and CHECKLISTS)
A COPY OF THE SCHOOL PACKING LISTS
(LISTS ALL ITEMS IN THE SCHOOL SHIPMENTS)

58. DISTRICT BOX ONE (WHITE) CONTENTS Cont’d. DISTRICT ASSEMBLY contains
PERSONALIZED AIRBILLS
COLORED RETURN LABELS (for returning used (SCOREABLE) test materials)
COLORED RETURN LABELS (for returning unused (NONSCOREABLE) test materials)
METERED DISTRICT RECEIPT/RETURN ENVELOPES
SECURITY RETURN ENVELOPE (MANILA)
SPECIAL ACCOMMODATIONS ENVELOPES (YELLOW, PINK, PURPLE)
ADDITIONAL MATERIALS REQUEST FORM
PRE-SLUGGED DISTRICT HEADER SHEETS
LINKING LABELS, GENERIC
BOXING INSTRUCTIONS FOR RETURNING MATERIALS

59. BROWN DISTRICT BOXES CONTAIN :
OTHER DISTRICT BOXES
BROWN DISTRICT BOXES CONTAIN :
TEST COORDINATOR MANUAL
EXAMINER MANUALS
TEST BOOKLETS
MATHEMATICS REFERENCE SHEETS
MATHEMATICS MANIPULATIVE SHEETS
WRITER’S CHECKLISTS (GRADES 6-8)
PERIODIC TABLE (Grade 8 only)

60. School Box Label

61. SCHOOL BOX ONE CONTAINS THE FOLLOWING MATERIALS:
SCHOOL BOXES ARE BROWN.
SCHOOL BOX ONE CONTAINS THE FOLLOWING MATERIALS:
SCHOOL PACKING LIST
SCHOOL SECURITY CHECKLISTS
SECURITY ASSEMBLY CONTAINS:
PRE-SLUGGED SCHOOL HEADER SHEETS
SPECIAL ACCOMMODATIONS ENVELOPES (YELLOW, PINK, PURPLE)
PRE-ID LABELS
LINKING LABELS, GENERIC
MATHEMATICS REFERENCE SHEETS/MATHEMATICS MANIPULATIVE SHEETS
TEST ADMINISTRATION MANUALS
EXAMINER MANUALS

62. REMAINING SCHOOL BOXES CONTAIN:
ANSWER FOLDER/TEST BOOKLETS
LARGE PRINT and/or BRAILLE KITS
(if ordered, LP/BR may be in separate shipment)

63. District Packing List

64. School Packing List

65. WHAT DO I DO ONCE MY BOXES ARRIVE?
Locate District Box One [white box] and find the district and school packing lists.
Check to be sure you have received all secure materials the packing lists indicate you have been sent [DO NOT OPEN ANY SHRINK-WRAP]:
For each packet of test booklets, check the security number on the first booklet, flip the shrink-wrapped package over and check the last number.
Count through the shrink-wrap to make sure there are 5 test booklets and 5 answer folders in the shrink-wrap.
Verify that the security numbers shown on the packing lists match what has actually been shipped.
Check that you have received a sufficient amount of all non-secure materials. If not, you may request additional materials using the Additional Materials Request Form (Appendix H, Test Coordinator Manual).

66. WHAT DO I DO ONCE MY BOXES ARRIVE?
4. Sign and return the District Receipt Form to MI in the envelope provided.
Notify the County Office and the Office State Assessments IMMEDIATELY of any shortages in the secure test materials. DO NOT REMOVE ANY SHRINK-WRAP.
Notify MI immediately of any test material shortages.
The District Receipt Form must be returned within 48 to 72 hours of receiving your materials.

67. District Receipt Form

68. ADDITIONAL MATERIALS REQUEST FORM
(Appendix H)

69. School Security Checklist
Timothy Peters
11:30 am
Orlando Vadel
8:00 am

70. District Security Checklist

71. Make-up Test Administration School Security Checklist
(APPENDIX G)

72. IRREGULARITY REPORT
(APPENDIX F)

73. Security Return Envelope
* Use the MANILA DISTRICT SECURITY RETURN ENVELOPE to return:
- District & School Security Checklists
- Make-Up School Security Checklist (if applicable)
* The Security Return Envelope should be returned with your unused test materials on top of the completed header sheet.

74. NJ ASK 3-4 Test Booklet Cover
2009 NJ ASK 5-8 Answer Folder/
NJ ASK 3-4 Test Booklet Cover

75. SCHOOL USE ONLY SECTION New code for Student with Medical Emergencies
Change in SE codes from alpha to numeric characters
New code for Student with Medical Emergencies
New code for Homeless

76. NJ ASK 2009 HEADER SHEET
(APPENDIX E)
Pre-slugged

77. Packaging Diagram for Return of USED (Scorable) Test Materials (page 46)

78. KEY DATES to RETURN TEST MATERIALS
May 1 – May 28, Ship USED Test Booklets to Measurement Incorporated via the FEDERAL EXPRESS REGULAR OVERNIGHT.
June 5 , LAST DAY to Return All USED and UNUSED TEST BOOKLETS from the 2009 Test Administration to MI via the DESIGNATED CARRIER.
June 5, USED TEST BOOKLETS Received by MI After This
Date Will Not Be Processed

79. District Return Form

80. Checklist for Returning
Test Booklets
(page 44 – 45)

81. A L W A Y S Have multiple authorized personnel to
receive test materials when delivered.
Return the District Receipt Form to MI immediately.
Maintain limited access to secure materials at all times.
Keep test booklets in numeric order.
Use ALL of the School Security Checklists.
Provide accurate class rosters for every examiner, including test booklet/answer document numbers.
Be available during test administration dates.
Seat students in a way that helps to prevent cheating.
Make sure examiners are circulating throughout the room during the test administration AT ALL TIMES.

82. A L W A Y S Conduct your own security visits.
Retain a copy of all test responses done on separate sheets of paper.
Retain a hard copy of responses done on a word processor.
Place any extra sheets of paper in the YELLOW envelope labeled Open-Ended Responses for Students with Special Accommodations along with the test document. Follow instructions on envelope.
Verify an accurate test booklet count before signing the District Return Form.
Report irregularities on an Irregularity Report Form and return it in the PURPLE Envelope with USED Materials.

83. N E V E R Never refuse a shipment of test materials.
Never abrogate the responsibility for counting or recounting test booklets.
Never distribute booklets out of numeric order.
Never borrow or lend test booklets across schools.
Never allow students to use pen.
Never instruct students to pass test booklets up an aisle/row.
Never provide extra sheets of paper unless an IEP or 504 plan specifies this as an accommodation.
Never cover an existing bar-code on test materials. (Do stick over ‘sample’ barcode indicating placement location of label).

84. Record Change Requests
Record Changes will be done online in 2009 at
Students will be listed online with all demographic data.
You can add or change data, merge students, correct demographics.
District level user can move a student from one school to another online [You can move a student from one district to another ONLY by contacting MI either through or the toll-free #].
ODP and ORP Students will be identified.
Record Changes are to be completed online 06/12/ /02/09.
ALL ONLINE RECORD CHANGES MUST BE COMPLETED NO LATER THAN JULY 2, 2009.
Record Change Instructional Memo will be delivered ~ June 1, 2009

85. THINGS TO LOOK FOR Parent, Student, Teacher Information Guide
(Delivered to districts late February, 2009)
Writing Handbooks – grades 5-8 on MI’s website
(Delivered to districts Fall 2008)
Note: There is a NEW guide for Grade 8 Explanatory Writing on the MI NJ ASK website as of February, 2009

86. MI’s NJ ASK Website WWW.MEASINC.COM/NJ
The Measurement Incorporated NJ ASK website contains a host of reference materials and forms, as well as activities to be done throughout the year related to test administration. Please visit often for new reference materials and testing updates. You will receive instructional memos at appropriate times for secure testing-related activities. At other times, please be sure to:
KEEP YOUR DISTRICT CONTACT INFORMATION UPDATED AT ALL TIMES!!!
REGISTER ALL SHIPMENTS OF TEST MATERIALS YOU ARE RETURNING TO MI
CHECK OFTEN FOR IMPORTANT NJ ASK 3-8 NEWS IN THE ‘WHAT’S NEW’ SECTION

87. Online DTC Training for NJ ASK Grades 3-8
Thank you for reviewing the District Test Coordinator presentation online. This presentation is the same as the one presented at live training sessions March 17, 18 and 19, 2009.
Please print this page and present it to your supervisor as a record that you have read the entire presentation and that you understand the processes and procedures contained within as related to the administration of the New Jersey Assessment of Skills and Knowledge Grades 3-8.
Should you have questions regarding information contained in this training presentation, please contact the Measurement Inc. NJASK Helpline, Orlando Vadel, NJDOE Program Coordinator, Grades 3-5 or JoAnne Tubman, NJDOE Program Coordinator, Grades 6-8. Contact numbers are listed at the beginning of this presentation.
I acknowledge that I have read and understand the NJASK Grades 3-8 DTC Training Presentation:
_____________________________ ____________________________ _______ Printed Name Signature Date