1. Coach Feedback Process

2. ATD Staff 2 Carrie Henderson Associate Director of Programs (Leader Colleges) Raymond Hearn IT Consultant Mary Harrill Associate Director of Programs & Policy Allison Ray Assistant Director of Data Coaching & Data Strategy

3. Using GoToWebinar 3

4. Timeline 4 June 1: Annual College Progress due from all colleges (Implementation Plans, Annual Reflections, Leader College Applications) July 3: Coach feedback due Late summer/early fall: Leader Colleges announced Late summer/early fall: Feedback letters sent

5. Components to Review 5 Implementation Plan  Implementation Plan Narrative  Interventions in their college profile Annual Reflection  Annual Reflection Narrative  Data submission  Interventions in their college profile  Leader College Application (if applicable)

6. Components of the Feedback Process 6 Assessment  Seen only by assigned coaches and ATD staff  Frank assessment of college and their progress  Principles Assessment  Leader College applicants require certain scores that may prompt further explanation  Overall progress Letter  Provides the draft for the feedback letter sent to president  Strengths and challenges organized by five principles

7. Feedback Letter Writing Tips 7 Bullets should be succinct, full sentences Examples are helpful for driving the point home The audience for the letter is the president of the college Name names rather than titles when praising a college employee Tips and examples reference document available on the Coach Connection

8. Feedback Letter Example 8

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10. Coach Feedback Process 10 1. Log in to the Coach Portal and click on the “My Coaching” tabCoach Portal 2. Download and review your college’s materials 3. Complete the online feedback form (assessment and letter)  Optional: Use the feedback form worksheet available on the Coach Connection to draft your responses with your partner coach Coach Connection

11. Questions? Please type your questions into the question bar. 11

12. 12 Coach Portal Demonstration

13. Access Coach Portal http://achievingthedream.org/coaches 13

14. One-Time Online Registration 14 First time portal users must first register before logging in

15. Login 15

16. My Coaching Tab 16 “My Coaching” tab, “Feedback” sub-tab, “Pending & Overdue” section lists (assigned) institutions where coach feedback is pending or overdue

17. Review College Submissions - 1 (Annual Reflection, Implementation Plan, Showcase) 17 When text is blue, click submission name to view/download submitted document(s) Also, note link to Interventions Showcase

18. Review College Submission - 2 18 Report opens in new browser tab. Review online, or click Adobe logo to download and print

19. Review College Submission - 3 19 To download data files to your computer, scroll down to question 32 and 33, and click on the file name

20. Submit Coach Feedback - 1 20 Click “Edit/Submit” next to the desired college to open the coach feedback form

21. Submit Coach Feedback - 2 21 Page 1 – Coach feedback form consistent with college readiness assessment/principl es assessment. Scroll down and fill in your responses

22. Submit Coach Feedback - 3 22 Page 2 – College Feedback Letter.

23. Submit Coach Feedback - 4 23 Page 3 – Save/Submit Page Save & Submit – Check box, and click “Save.” Feedback is submitted to ATD. You are no longer able to edit feedback form. Save in progress? – click “Save”. You can later return to portal and continue editing feedback form.

24. Submit Coach Feedback - 5 24 Coach Feedback Form – Important Point  Always save your work by clicking Save button on page 3 of feedback form. Otherwise, closing the browser or browser tab risks losing your work!

25. Questions? Please type your questions into the question bar. 25

26. Contact Us 26 Mary Harrill Associate Director of Programs & Policy mharrill@achievingthedream.org Melanie Mulvey Assistant Director of Programs mmulvey@achievingthedream.org