1. 2015 Grade 3 Reading Student Portfolio
Screencast Training on How
to Administer the Portfolio Assessment
January 2015

2. Purpose/Focus of Session
Administration of the portfolio
Submitting recommendations for promotion based on portfolio performance
Student Assessment and Educational Testing

3. A Portfolio As an Assessment Tool
Data collected over multiple points during a period of time
Systematic and organized collection of “evidence” that is analyzed and evaluated based on a set of pre-determined standards
Program Guide pg. 1
Student Assessment and Educational Testing

4. Florida Statute 1008.25 Public School Student Progression
Provides for no social promotion
Students must score at a Level 2 or higher on the Grade 3 English language arts Florida Standards Assessment (FSA)
Grade 3 students who score at Level 1 may be exempt for “good cause”
A student may demonstrate reading skills equal to or above a level 2 performance through the Grade 3 Reading Student Portfolio
Program Guide pg. 1
Student Assessment and Educational Testing

5. Schedule of Activities
Date
Activity
Week of
February 2
Receive shipments of portfolio from Pride Enterprises via Fed Ex
Principals will be sent secure grade 3 Portfolio answer keys via school mail.
View the screencast training.
February 6
Complete the online Screencast Verification Form by this date.
Teachers must sign the Grade 3 Portfolio Test Security Agreement Form after training.
February 9
May 2
Teachers schedule to administer portfolios to all grade 3 students within the 2nd semester.
Late May
Receive 2015 Grade 3 FSA scores.
Complete documentation for students being recommended for promotion.
Deliver completed forms to Regional Center or appropriate office for approval within 2 days of receiving FSA results.
June 3
Pick up packets and notify teachers and parents/guardians of the decision to promote or retain students.
June 5
Update Integrated Student Information System (ISIS) to reflect approved promotions.
Student Assessment and Educational Testing
Program Guide pg. 3

6. Participation in Portfolio
All grade 3 students must complete a portfolio
Accommodations may be provided for students with disabilities, Section 504 students, and English language learners.
Only students who may be exempted are students with disabilities whose IEPs indicates they are not participating in the FCAT and are taking an alternative assessment
Student Assessment and Educational Testing
Program Guide pgs

7. Reading passages cannot be read to any students as an accommodation!
Remember:
Reading passages cannot be read to any students as an accommodation!
Program Guide pg. 6
Student Assessment and Educational Testing

8. Materials Program Guide, including examples of forms
May be downloaded at
One copy should be made available for every grade 3 teacher
2015 Portfolio: Reading passages and questions
One stapled set will be provided for every grade 3 student
Program Guide pg. 7
Student Assessment and Educational Testing

9. Materials (Cont.) Answer Keys
One copy should be made for every grade 3 teacher.
Must be distributed during the school administration training session
Ensure that answer keys remain secure.
Program Guide pg. 9
Student Assessment and Educational Testing

10. Maintaining Test Security
Personnel involved with any aspect of the Grade 3 Portfolio must sign the Grade 3 Reading Portfolio Security Form
Appendix G of the program guide.
Student Assessment and Educational Testing

11. 2015 Portfolio Sixteen passages & questions
No additional passages provided
Meets criteria established in the FLDOE
English Language Arts Grade 3 Florida Standards
Item format: multiple choice
Student Assessment and Educational Testing
Student Assessment and Educational Testing
Program Guide pgs. 2, 15-16

12. Administration of the 2015 Portfolio Assessment
Administer during the second semester as required by the Florida Department of Education
Recommend one to two passage with corresponding questions be administered each week
Administer during Language Arts block
Program Guide pgs. 3, 6-7
Student Assessment and Educational Testing

13. Administration of 2015 Portfolio Assessment (Cont.)
Passages and questions must be “cold reads”
MUST be administered as a classroom assessment activity, not as homework
Begin to administer portfolio as soon as order of passages has been determined
Debriefing of each passage and accompanying questions may take place only AFTER a passage is administered
Program Guide pgs. 6-7
Student Assessment and Educational Testing

14. Ways Students Can Respond to Questions
Teacher should decide how a student should respond: in writing or verbally
Responding verbally is an accommodation available to ANY student, although most respond in writing
All responses must be INDEPENDENT, regardless of the method of response
If a verbal response is given, the teacher must transcribe the student’s response, and initial next to each transcribed response
Program Guide pg. 8
Student Assessment and Educational Testing

15. Scoring the Portfolio Multiple-choice questions
Scored by the teacher using the answer keys provided
Each correct response represents one demonstration of mastery for the applicable standard.
A second reader must independently read and score the portfolios of any student recommended for promotion.
Program Guide pgs. 9 – 10, Appendix G
Student Assessment and Educational Testing

16. Recording Evidence of Student Mastery
Keep track of standards mastered
Refer to Score Summary Sheet for items measuring each standard
Mark student answer sheets with the number of demonstrations of mastery for each standard
Use Score Summary Sheet or similar chart to track standards mastered for all students
Students must demonstrate mastery of 3 items or more for each of the standards listed in order to be considered for promotion.
Score Summary Sheet
Must be completed for all students recommended for promotion
Program Guide pg. 9, Appendix D
Student Assessment and Educational Testing

17. Score Summary Sheet Appendix D
Student Assessment and Educational Testing

18. Score Summary Sheet Cont…
Student Assessment and Educational Testing

19. Use of Portfolio Materials
Use ONLY with grade 3 students.
Use as an assessment tool to guide student instruction.
Because this is a secure assessment, portfolio passages and questions CANNOT be sent home.
Program Guide pg. 12
Student Assessment and Educational Testing

20. Documentation of Recommendation for Promotion
Form
Completed By
Outcome
Student
Portfolio
3 demonstrations for each of the
standards
Score Summary Sheet
(Form #6721)
Teacher & Second Reader
Form retained in cumulative folder
Grade 3 Promotion Recommendation Form
(Form #6547)
Teacher
&
Principal
Packet submitted to region for approval;
Program Guide pg. 11, Appendix E & F
Student Assessment and Educational Testing

21. Maintenance of Portfolio Materials
Store student portfolio as follows: Promoted via Portfolio: 3 years Retained Students: 1 year All Other Students: 90 days
Program Guide pg. 12
Student Assessment and Educational Testing

22. Informing Parents and Teachers of Final Decision
Principals should inform parents/guardians after the decision by Regional Center
Method of informing parents is at the discretion of the principal
Program Guide pg. 12
Student Assessment and Educational Testing

23. Special Considerations
Students who were absent on the day a passage was administered
Students who enter M-DCPS after administration begins
Students who transfer schools within MDCPS
Program Guide pgs
Student Assessment and Educational Testing

24. Who To Contact Appendix H Issue Contact Office Phone Number
Additional copies of student portfolios
Test Distribution Center
‑3743
Administration of the assessment portfolio
Student Assessment
‑7520
Security issues
Alignment with instruction or questions on Good Cause promotions
Curriculum
Accommodations for English Language Learners
Bilingual Education and World Languages
Accommodations for students with disabilities
Division of Exceptional Student Education
‑2122
Completing recommendation for promotion forms submitting packets to Regional Centers
Appendix H
Student Assessment and Educational Testing