1. Alephadm www.exlibrisgroup.com הדרכת אוניב. תל אביב, אוניב. חיפה ומכון וייצמן מאי 2002

2. Alephadm 2 ALEPHADM The alephadm client allows the librarian to make changes and modifications in the ALEPH configuration setup in a graphic, windows interface. The changes can be in language, print configuration, or table modification. Changes made can effect the global and/or the local environment.

3. Alephadm 3 ALEPHADM allows you to: Handle client tables: –Handle libraries –Handle print configurations –Handle application configurations –Handle font definitions Handle server table changes Handle languages Handle error messages

4. Alephadm 4 Handling Libraries The Libraries Manager lets you handle the list of libraries that can be used in the client. It lets you determine and view to which libraries each ALEPH client module can have access.

5. Alephadm 5 Handling Libraries The Libraries Manager has 4 tabs:  Permitted libraries  Libraries  Bases for locate  Search bases

6. Alephadm 6 Permitted Libraries Permitted libraries define which libraries can be accessed from each module. (per_lib.ini) You can add or remove a library by double- clicking on the appropriate cell.

7. Alephadm 7 Libraries (library.ini) Libraries defines the location and PC server port for all the libraries that are accessible through the client. You can change an entry for one library and apply it to selected/all lines. Remember that in addition to this definition, the library code must be defined in $alephe/tab/tab_base.lng on the server

8. Alephadm 8 Libraries You can add or delete a library or move it up and down by using the toolbar. The list of libraries displayed in a client module will be listed in the order defined here.

9. Alephadm 9 Bases for Locate The locate function is available in the Cataloging, ILL and Search modules and is used in order to find matching records in the same or other databases, local or remote. Each base listed must also be defined in $alephe/tab/tab_base.lng on the server The information displayed here is stored in alephcom/tab/locate.dat

10. Alephadm 10 Bases for Locate

11. Alephadm 11 Bases for Search The list of bases for the GUI search determines which bases are offered in the Search module via the Connect to option The setup of this list can also be updated through Options/Database in the Search module Each base listed must also be defined in $alephe/tab/tab_base.lng on the server

12. Alephadm 12 Bases for Search The information displayed in Bases for Search is stored in Sear/tab/ base.dat

13. Alephadm 13 Handling INI files The Application Configuration shows you the standard values and the actual setup of INI files for each module.

14. Alephadm 14 Handling INI files The following INI files can be viewed and edited in the Application Configuration : jobmgr.ini ill.ini items.ini sear.ini serial.ini alephcom.ini alephadm.ini acq.ini admin.ini catalog.ini circ.ini

15. Alephadm 15 Handling INI files To edit a field, place the cursor on it and double-click. Lines with a field whose value was changed are highlighted in gray. The original is always retained in the right-hand column.

16. Alephadm 16 Handling INI Files Clicking on the Default value button brings back the original value of the highlighted line

17. Alephadm 17 Print Configuration The Print Configuration allows you to determine the print settings for each module separately.

18. Alephadm 18 Print Configuration To edit a field, place the cursor on it and double-click. Lines with a field whose value was changed are highlighted in gray.

19. Alephadm 19 Report After the client installation is updated from source, the Report shows the differences between the current and previous Application.INI and/or Print.INI.

20. Alephadm 20 Report The files that are actually compared are: AL500 1x.x\module\tab\module.ini and AL500 1x.x\module.sav\tab\module.ini If there were no changes the Report remains empty.

21. Alephadm 21 Profile Manager In a network installation, the Profile Manager lets you define users and their profile paths. You can add, delete and modify each entry.

22. Alephadm 22 Handling languages

23. Alephadm 23 Interface languages The Conversation Languages command lets you set the Interface Languages that will be available in ALEPH. You can add, modify or delete a language or set any language as the default.

24. Alephadm 24 Interface Languages When updating from an older to a newer version of ALEPH you may keep those parts of the texts which were customized. Old lines in tables are retained, and new lines are added (in English)

25. Alephadm 25 Language Manager The Language Manager lets you choose the module and the language files that you want to work on. You can change all text entries in each of the modules according to the language you choose.

26. Alephadm 26 Language Manager The Language Manager shows you which module, which language and which part of the text you are working on. You always see the original and the new text.

27. Alephadm 27 Language Manager When working with the Language Manager you can modify text Changes are retained by clicking on save. The restore button allows you to undo saved changes Global changes of terminology can can be made using the Common Dictionary

28. Alephadm 28 Common Dictionary The Common Dictionary displays all text strings of all modules in alphabetical order. There is one Common Dictionary per language. You can look for any letter string. You can change all entries and save your changes. The dictionary shows you the filenames with their paths where the text string is to be found.

29. Alephadm 29 Common Dictionary

30. Alephadm 30 Common Dictionary Save to Files allows you to save changes Restore allows you to go back to the former version of the text. Save As saves the New Text column to a *.TXT file. The default path and filename is xxx/ Alephadm/Bin/CommonDictionary.TXT Print sends the list to the printer. Find allows you to search for a letter string in the New Text column.

31. Alephadm 31 Language Report After the client installation is updated from source, the Language Report shows the differences between the current and previous versions of text that is displayed in the GUI

32. Alephadm 32 Language Report accel.dat error.dat hint.dat menu.dat message.dat month.dat The text is stored in the following files: They can be found in: …/module/Tab/xxx/*.dat and …/module.sav/Tab/xxx/*.dat You can view and print text for each module separately, or for all the modules together. If there were no changes the Report remains empty. print.dat statusbr.dat tab_col.dat window.dat

33. Alephadm 33 Error Tables Dictionary The Error Tables Dictionary is part of the ALEPHADM language handling. Contrary to other language handling functions which influence the client only, this option affects server tables. The Dictionary shows you all error messages from all modules together and lets you edit them. It also shows the matching filename for each error message.

34. Alephadm 34 Error Tables Dictionary

35. Alephadm 35 Error Tables Dictionary The error files are located in the server’s alephe_error_ directory. They can be accessed on a one to one basis by using the Tables Navigator.

36. Alephadm 36 Error Tables Dictionary If you have checked out a file (via the Tables Navigator) - and thereby locked it, you will see this icon next to the filename both from the Error Tables Dictionary and from the Tables Navigator.

37. Alephadm 37 Error Tables Dictionary If another user has checked out this same file and thereby locked it, you will see this icon next to the filename in the Error Tables Dictionary.

38. Alephadm 38 Handling of Server Tables Parameter and configuration tables are located mainly in library sub- directories on the server. Tables that function on a higher level - or that are shared by several libraries (databases) are located under $alephe_root.

39. Alephadm 39 Use the Tables Navigator to load, edit and save tables. The Tables Navigator gives you access to one table per open window. Several tables can be displayed simultaneously. You can choose between read-only and write mode as well as different display modes. Tables Navigator

40. Alephadm 40 Tables Navigator Once you have opened the menu Tables | Tables Navigator you can choose the library and directory you want to work in. The program then offers you a list of tables to choose from.

41. Alephadm 41 Tables Navigator The list of tables is itself a table. In order that a table display in the list, it must be registered in the library’s /tab/tab_alephadm.lng table

42. Alephadm 42 Tables Navigator Library selection The table contains three work areas:

43. Alephadm 43 Tables Navigator Table selection

44. Alephadm 44 Tables Navigator Command buttons

45. Alephadm 45 Get copies the most recent version of a file from the server to your work station. It does not open the file. Check Out gets the file and locks it from other users. It does not open the file Edit opens a table in a separate window. It is active only if you have previously used get or check out. Tables Navigator

46. Alephadm 46 Tables Navigator If you double-click on a table in the Tables Selection window that has not been checked out, you will be asked if you want to check it out. If you click “Yes”, the table will be checked out and will also open in a separate window.

47. Alephadm 47 Tables Navigator Check Out “gets” the file and locks it on the server for other users accessing the table via ALEPHADM (it is not locked for those accessing it from the server). The lock is in force for a fixed amount of time. Lock info will show until what time the file is checked out and therefore locked. Lock time is set (in seconds) in $alephe_root/pc_server_defaults, parameter file_lock_period

48. Alephadm 48 Table Lock On the client (alephadm.ini) the variable WarningTimeOut must also be defined. –this variable defines the period of time in which the user will get a warning that the table he is editing is going to be unlocked. –the period of WarningTimeOut must be at least two minutes less than the file lock defined in $alephe_root/pc_server_defaults

49. Alephadm 49 Tables Navigator As long as the file is still checked out, it will be marked with a check Checked out Not checked out File locking:

50. Alephadm 50 Table Editing When the file is in opened in Edit mode, a green light displays in the lower left corner of the window. Three minutes before the lock time runs out, the green light turns yellow.

51. Alephadm 51 You can extend the lock time by clicking on the Refresh button as long as the light in the lower left corner of the Table window is green or yellow. The time counter will start a new countdown. Table Editing

52. Alephadm 52 Table Editing If you did not “check in” the file before the check out time runs out, the file status will revert to read-only mode. The light in the lower left corner will turn red. Changes are not saved on the server, but are saved locally

53. Alephadm 53 Once you have finished your editing, you can send the file back to the server by clicking on Check In. This will overwrite the old version of the file on the server. Table Editing

54. Alephadm 54 Table View There are two view modes to choose from, Table mode and Form mode. You can toggle between these modes by clicking on their respective icons. This will give you the Form mode. This will give you the Table mode.

55. Alephadm 55 Tables View Table mode.

56. Alephadm 56 Tables View Form mode.

57. Alephadm 57 Table Editing The toolbar on the top of the window allows for various editing options. In the view mode all toolbar buttons are inactive. Adds new line at the end of the table Inserts new line before the highlighted line

58. Alephadm 58 Deletes highlighted line Table Editing Moves highlighted line one up Moves highlighted line one down Extends lock time when yellow light appears (icon only appears at this point). Help for table (part of the table header on the server)

59. Alephadm 59 Table Editing In either view (table or form), it is possible to view the table as plain text. Use the command File/View Source. The file will be opened in Notepad.

60. Alephadm 60 Table Editing Pointing the cursor on the heading of a column displays context sensitive help.

61. Alephadm 61 Table Editing The Help button will give access to information about the table (as defined in the header of the table on the server)

62. Alephadm 62 Tables Navigator The Find button lets you search for letter strings in all columns of the Tables Navigator. The button then will change to Find Next which will allow you to search for more occurrences of the same string in all columns of the Tables Navigator.

63. Alephadm 63 Show Log shows you the User name, the IP address and the time-stamp of every Check In action. Tables Log

64. Alephadm 64 Report lets you choose where to send your report - Printer, File or Clipboard. Tables Log Clear lets you clear any number of items from this list. A window pops up and asks you to fill in the number of items you wish to remove.

65. Alephadm 65 Table History The Show History command lets you access older versions of tables. To be able to use this function, Activate History menu has to be selected. You may use the From/To Date and/or the User filters to view the table history

66. Alephadm 66 Tables History You can see a list of all older versions of a table showing user names and time-stamps.

67. Alephadm 67 Report - where your report should be sent (printer, file or clipboard Purge lets you purge older file versions on the server Get - loads the highlighted version of the file from the server to the client. Restore - replaces the current version with the highlighted version. The replaced version then appears in the history window. View - opens the highlighted table in a new window. Tables History

68. Alephadm 68 Show dif -shows you the differences between the current and the highlighted versions. Tables History current versionhighlighted version

69. Alephadm 69 System Librarian The table tab_alephadm. defines the tables that can be accessed via the alephadm client: The table defines the name of the directory, the table name, whether it has a language extension, and the table description. Tables not defined here, cannot be accessed from the alephadm client. tab tab15 Y L Item Statuses tab tab25 Y L Material Type tab tab16 N L Due dates,...

70. Alephadm 70 Finally: The End