1. Reaching Out @ your library™ Communication Practices of New Jersey High School Library Media Specialists by Lisa B. Mutter

2. Statement of the Problem The school library media specialist provides resources and services to the school community. Communicating the importance of the resources and services of the school library media center to the learning community is an essential part of the process. Reaching Out @ your library™

3. Several state research studies conducted from 1993 through 2003 overwhelmingly confirmed the need for a strong library media program for high student achievement. (Scholastic, 2003) Recent research has shown the highest achieving students attend schools with good library media centers. (ALA, 2002) Included in these studies is the recognition that communication within the learning community enhances student achievement. Reaching Out @ your library™

4. The challenge facing the LMS is to clearly articulate to the learning community, their specific responsibilities in preparing students for the information and technology rich workplace. Reaching Out @ your library™

5. 1. HOW did the library media specialists promote the importance of the media center and its resources and services? 2. WHAT did library media specialists communicate to the learning community? 3. WHO did library media specialists communicate with in their learning community? 4. Were the library media specialists taking advantage of the American Library Association advocacy tools to help them communicate their resources? Reaching Out @ your library™

6. “Research tells us that communication with colleagues is a key element in spreading the word about the value of a high-quality library media program”. Miller & Shontz, 1998 Reaching Out @ your library™

7. “…unless the library is forcibly brought to the attention of teachers and administrators, it’s likely to go unnoticed and undervalued”. Hartzell, 1997 Reaching Out @ your library™

8. “We must let administrators, teachers, parents, and the community in general know how an excellent library program contributes to the academic success of students and helps teachers to be better teachers”. Flowers, 1998 Reaching Out @ your library™

9. “Generally speaking, active communicators are moving faster than their colleagues who don’t take the time to communicate or to identify the skills they need to develop in order to be better communicators”. Miller & Shontz, 1998 Reaching Out @ your library™

10. “Communication is important because the why, what, where, when, and how that will enable you to succeed must be told, understood, and responded to by others” Prostano & Prostano, 1999 Reaching Out @ your library™

11. “The wise school librarian looks for advertising opportunities in reports and statistics and finds way to present them effectively”. Fargo, 1939 Reaching Out @ your library™

12. Purpose and Objectives This study examined how LMS reached out administratively to their learning community. It was the goal of the researcher to collect the data, tabulate and analyze the results, and make recommendations for the benefit of the larger population of secondary school library media specialists. Reaching Out @ your library™

13. Methodology, population, data collection A survey was sent to all public high schools in the eight counties of the southern region of New Jersey. A total of 88 schools were included, providing a representative group of high school media specialists. “One can make inferences about a large group of elements by studying a relatively small number selected from the larger group”. Powell, 2003 Reaching Out @ your library™

14. 88 questionnaires mailed 68 usable questionnaires returned Response rate 77%

15. Reaching Out @ your library™

16. Key Findings – HOW? Of those surveyed, only 75% have a library website. 87% communicate with teachers via e-mail. 90% of the LMS visited other school LMC websites. Reaching Out @ your library™ This is a plus!

17. Key Findings – HOW? 63% of those surveyed did not provide a newsletter to their learning community Only 40% distribute their newsletter online. Of those with a newsletter, most distribute to teachers only (88%). Reaching Out @ your library™ Why not?

18. Key Findings – HOW & WHAT? 62% wrote an administrative report 35% did not write an administrative report Reaching Out @ your library™ Why not?

19. Key Findings – HOW & WHAT? 97% create displays and exhibits. Many create pathfinders & bibliographies of resources. Many participate in “back to school” and/or “open house” events. However, only 22% used areas outside the library to promote LMC services. Reaching Out @ your library™ These are all good! Not so good!

20. Key Findings – WHAT? 94% were already aware of the recent state studies on student success. Only 73% shared these studies with their learning community. Reaching Out @ your library™ Students, parents, and community (tax payers) were left out.  Most shared with administration. What about teachers? 

21. Key Findings – WHO? 68% of those surveyed met informally with their principal, but not very often. 54% met formally with the principal, most only annually. Reaching Out @ your library™ Not very often???

22. Key Findings – WHO? 71% spoke informally at teacher meetings. 97% spoke informally with teachers. 97% indicate that they collaborate with teachers. Reaching Out @ your library™ But, not full collaboration, not yet.

23. Key Findings – WHO? 29 of the 68 LMC used student volunteers. 7 of the 68 LMC had adult volunteers. 30 indicated a strong parent support group. Only 1 had a “friends of the library” group. Reaching Out @ your library™ Untapped Resources.

24. Key Findings – WHO? 56% engage in cooperative activities with the local public library. Reaching Out @ your library™ This could be more…

25. Key Findings – Use of Advocacy Tools 59% participate in ALA library events. 47% had used the @ your library ™ tools. Reaching Out @ your library™ Why not? They’re free!!!!

26. Key Findings – Professional Associations 80% belong to professional associations. Reaching Out @ your library™ This is good. However, why don’t more belong to AASL?

27. Reaching Out @ your library™ Communicate. Share the results with your community, local news media, parent organizations, teachers, principal, superintendent, and school board at every available opportunity. Hamilton-Pennell, Lance, Rodney & Hainer, 2000

28. Build Partnerships. Ask you state professional association’s leaders to solicit the support of state education agencies to develop new policies, practices, and funding to assist library media programs. Hamilton-Pennell, Lance, Rodney & Hainer, 2000 Reaching Out @ your library™

29. Act locally. Take the initiative to create opportunities to be more directly involved with students and teachers, technology, and the curriculum. Hamilton-Pennell, Lance, Rodney & Hainer, 2000 Reaching Out @ your library™

30. Collaborate. Teach information literacy, preferably in conjunction with classroom teachers – and teach them how to utilize you and your program more effectively. Hamilton-Pennell, Lance, Rodney & Hainer, 2000 Reaching Out @ your library™

31. Volunteer. Don’t wait to be asked to serve on curriculum and standards committees. Insist that the library be included in all curricular decisions. Hamilton-Pennell, Lance, Rodney & Hainer, 2000 Reaching Out @ your library™

32. More: Make every effort to communicate with everyone in the learning community…from students, to teachers, to administration, to parents, to the community. Try not to limit your interaction to only those that come to you. Seek the support of the entire learning community. Develop flyers and brochures to highlight collaborative projects and evidence of the importance of school libraries.

33. Reaching Out @ your library™ More: There are many events planned by professional associations, as well as national and international groups. Make use of their promotional materials, seek out the websites of organizations for ideas. Make use of logos and slogans. Consider having students come up with the slogans and logos. Take advantage of free library promotional items available from manufacturers and professional associations.

34. Excellence @ Your Library® Access, Service, Knowledge @ Your Library Technology @ Your Library® Something for Everyone@Your Library® Author Events @ Your Library Books for Everyone @ Your Library® Arts and Entertainment@ Your Library® Reaching Out @ your library™ Get creative @ your library

35. Annotated Resource List Dawson, D., & Cleary, F. D. (June, 1945). The library in education. Review of Educational Research, 15(3), 256-267. Cited several early studies on library service, with strong correlation to recent studies. Hamilton-Pennell, C., Lance, K. C., Rodney, J. J., & Hainer, E. (2000, April 1). Dick and Jane go to the head of the class. School Library Journal. Provided the latest evidence about the importance of school libraries. Miller, M. L., & Shontz, M. L. (1998, May 1). More services, more staff, more money: A portrait of a high-service library media center. School Library Journal. One in a series of research studies focusing on library services, emphasis on time spent with teachers and principals. Scholastic. (2003). School libraries work! Research Foundation Paper. Retrieved from scholastic.com. Summary of the findings of 14 state studies on student achievement and school libraries. Reaching Out @ your library™

36. Additional Resources Cited Fargo, L. F. (1939). The library in the school. Chicago: American Library Association. Flowers, H. F. (1998). Public relations for school library media programs: 500 ways to influence people and win friends for your school library media center. NY: Neal-Schuman Publishers, Inc. Hartzell, G. N. (1997, November 1). The invisible school librarian: Why other educators are blind to your value. School Library Journal, 43 (11), 24-29. Prostano, E. T., & Prostano J. S. (1999). The school library media center (5th Ed.). Colorado: Libraries Unlimited, Inc. Reaching Out @ your library™

37. by Lisa B. Mutter Reaching Out @ Your Library: Communication Practices of New Jersey High School Library Media Specialists Dr. Marilyn L. Shontz Master of Arts in School Librarianship Rowan University May 9, 2005