1. http://wmc.osu.edu/vra/ Web Media Collective Knowlton School of Architecture College of Engineering History of Art College of the Arts Media Manager Tool College of Humanities Huntington Archive College of the Arts Charles Csuri Archives College of the Arts History Multimedia Database College of Humanities Collaboration for Sustainability

2. http://wmc.osu.edu/vra/ VRL The Visual Resources Library, The Ohio State University Stephanie Bernhardt, Curator Nora Kilbane, Associate Curator http://history-of-art.osu.edu

3. http://wmc.osu.edu/vra/ The Web Media Collective, why we joined and how this collaboration supports our sustainable needs? How will we plan for the future? Remain viable and have the ability to show return on our investment. Content wasn’t an issue, how to migrate the existing data from our 4D database into an on-line system was though. We had been providing student review sites made with Image AXS pro, hosted on an unreliable, OSU server. Budgeting. What could we afford in terms of a database? Make v. Buy approach Workflow--managing an analog collection and digital library all at the same time. How has this changed our workflow and process? Circulation, where we made adjustments? staffing needs, adjusting to managing both collections full-time. BACKGROUND:

4. http://wmc.osu.edu/vra/ Sustainable: to keep in existence, to maintain, to supply with necessities or nourishment, to provide for, to support from below, to keep from falling or sinking Principles of Sustainability

5. http://wmc.osu.edu/vra/ Principles of Sustainability Know your collection You know why your collection exists and where it is going. Your operation is productive and you can demonstrate return on investment.

6. http://wmc.osu.edu/vra/ Principles of Sustainability Find your “champion.” Your champion knows why your collection exists, whom it serves, where it is going, and how it benefits the organization

7. http://wmc.osu.edu/vra/ Principles of Sustainability Identify Resources You have the resources available to get the right content to to the right people in the right format at the right time. Budget

8. http://wmc.osu.edu/vra/ Faculty Curator VRL Staff Identify image original and give to VRL (slide, book, digital image) Search VRL digital database for image to use in teaching and research (create PowerPoint or use database carousel tool) Ability to add image to student review site’ Receive image image, decide to add to collection, delegate scanning Catalog image Data Entry into VRL database Photograph, mount & label, scan, color correct, clean, backup archival TIFF Review and approve data entry, image Quality, TIFF uploaded to WMC server

9. http://wmc.osu.edu/vra/ Principles of Sustainability

10. http://wmc.osu.edu/vra/ Database tools

11. http://wmc.osu.edu/vra/ Principles of Sustainability John McQuaid 2nd Year MA student History of Art Department and Visual Resources Library Graduate Teaching Assistant

12. http://wmc.osu.edu/vra/ Principles of Sustainability Don’t put all your eggs in one Basket Your services exist independent of specific individuals, specific equipment, specific software, etc. If one component is “interrupted,” the entire operation will not collapse.

13. http://wmc.osu.edu/vra/ How do we know we’ve been Successful? Lean and Productive Made decisions on practical realities and not “ideal” models Faculty response

14. http://wmc.osu.edu/vra/

15. “ Testimonial “The OSU VRL database is a multifunctional user friendly tool designed to allow anyone interested in teaching from digital images to master the technique quickly. From it one can access multiple image sources and easily incorporate one’s own collection, thus allowing maximum flexibility. Materials are quickly downloadable to presentation software in full resolution with identifying labels. I began to teach digitally during the current academic year, and from the very first class I felt comfortable with this radically new and different manner of teaching.” Mark Fullerton, Professor and Chair History of Art

16. http://wmc.osu.edu/vra/ Principles of Sustainability Collaborate for Sustainability There is strength and sustainability in numbers. Work towards common goals and common metadata standards. Trust your collaborators and let go of certain areas of control. Request funding collectively.