1. Creating Operational Debris Management Plans and Templates
UASI Disaster Debris Management Plan Planning Session 2
UASI Disaster Debris Management Plan Phase Two
Creating Operational Debris Management Plans and Templates JB 1

2. UASI Regional Disaster Debris Management Plan
UASI Disaster Debris Management Plan Planning Session 2
Overview
Debris Management 101
UASI Regional Disaster Debris Management Plan
Components of Local Operational Disaster Debris Management Planning Project
Review Operational Plan Templates
Closing JB 2

3. Debris Management 101 Terminology
UASI Disaster Debris Management Plan Planning Session 2
Debris Management 101 Terminology
Debris - Items and materials broken, destroyed, or displaced by a natural or man-made disaster. Examples of debris include, but are not limited to vegetation, construction and demolition material, and personal property.
Debris Activities: The actual clearance, collection, hauling, reduction, and disposal actions being taken in the field
Debris Management: The planning and coordination activities undertaken by states/locals/tribes to initiate and complete debris activities
Debris Operations: The Public Assistance Program activities undertaken to address applicant-related debris management and activities
Temporary Debris Sorting and Reduction (TDSR) Site: A location where debris is sorted, processed, reduced in volume, and/or disposed of. KH
Purpose of this section is to introduce debris management to participants
Start with some terminology so everyone is on the same page. 3

4. Debris Management 101 Impact of Debris Causing Incidents
UASI Disaster Debris Management Plan Planning Session 2
Debris Management 101 Impact of Debris Causing Incidents
Hurricane Andrew: Metro-Dade County
43 million cubic yards of disaster debris
Northridge Earthquake
7 million cubic yards (1,750,000 tons) of disaster debris
World Trade Center
2.8 million cubic yards of disaster debris
Hurricane Katrina
2 million cubic yards (500,000 tons) of disaster debris in Alabama
42 million cubic yards (10,500,000 tons) of disaster debris in Mississippi
50 million cubic yards (12,500,000 tons) of disaster debris in Louisiana
December Floods: Lewis County
15,600 (1,170 tons) cubic yards of vegetative debris
77,000 (38,500 tons) cubic yards of sediment
30,600 cubic yards of household flood related debris
1 cubic yard construction/Demo = 500 lbs
1 cubic yard vegetation = 150 lbs
1 cubic yard soil = 1,000 lbs KH
Debris amounts from some well known disasters.
Be sure to mention Lewis county
ask if anyone knows how much waste their jurisdiction creates 4

5. Debris Management 101 Disaster Debris Generators
UASI Disaster Debris Management Plan Planning Session 2
Debris Management 101 Disaster Debris Generators
Floods/Slides: Sediment, Sandbags, Personal Property, Construction/Demolition/Land-clearing Waste (CDL), Vegetative Waste, Household Hazardous Waste (HHW), appliances
Earthquake: CDL, Personal Property, Burnt Structures, Sediment, Vegetative Waste
Fire: Burnt structures, Cars, Loss of Ground Cover
Terrorism/Human created: CDL, Burnt Structures, Personal Property, material depends on incident
All Events: Special/Other Wastes, Medical Waste, Radiological Waste, Hazardous Waste, Biological Waste KH
Events can create a wide variety of debris that has to be cleared and disposed of. 5

6. UASI Disaster Debris Management Plan Planning Session 2
Debris Examples KH
Examples of debris
Mud was a large problem in Lewis county – has to be disposed of, may often be contaminated
tanks often float during a disaster and may contain unknown material 6

7. UASI Disaster Debris Management Plan Planning Session 2
Debris Examples KH
more examples of construction/demolition debris
disposal of putrescibles, such as animal carcasses, has to be planned prior to an event. 7

8. UASI Regional Disaster Debris Management PlanKH

9. UASI Regional Disaster Debris Management Plan Seattle UASI Region
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Seattle UASI Region
King, Pierce, and Snohomish Counties
Cities
Special Purpose Districts
Public and Private Organizations
Tribal Nations KH 9

10. UASI Regional Disaster Debris Management Plan Need for a Regional Plan
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Need for a Regional Plan
The Structure of the Region’s Solid Waste Infrastructure May Require Regional Cooperation
Debris Creating Events Do Not Follow Political Boundaries
Decrease Impact on Landfills by Identifying Reuse/Reduction/Recycling Strategies
Evaluate Existing and Available Resources to Identify Gaps Prior to an Incident
Develop Shared Strategies for Debris Management and Public Information to Help Maintain Continuity Across Jurisdictions KH
Infrastructure – rail – plan may be used for a multi-day rail emergency, not just declared disasters
Communities that don’t document well usually end up under-estimating after the fact reducing federal reimbursement 10

11. UASI Regional Disaster Debris Management Plan Team and Stakeholders
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Team and Stakeholders
City and County Solid Waste Agencies
City and County Emergency Management Organizations
Local Public Health Agencies
Puget Sound Clean Air Agency
Washington Emergency Management Division
Washington Department of Ecology
Washington Refuse and Recycling Association
Washington Utilities and Trade Commission
U.S. Army Corps of Engineers
Federal Emergency Management Agency
Tribal Nations
City and County Law Enforcement Agencies
City and County Fire Departments
Local Ports
Private Solid Waste Collection Companies
Washington Department of Transportation
Federal Bureau of Investigation KH 11

12. UASI Regional Disaster Debris Management Plan Objectives of Phase One
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Objectives of Phase One
Develop a Regional Disaster Debris Management Plan that Provides a Framework to:
Identify regional roles and responsibilities
Provide regional strategy/guidance on disaster debris priorities and operations through regional discussion and agreement
Make connections between disaster debris stakeholders
Identify regional debris management resource and infrastructure gaps
Develop Operational Disaster Debris Management Plan Template that:
Provides a standardized template that can be used to meet jurisdictional planning objectives and maintains continuity with the regional disaster debris management plan. KH 12

13. UASI Regional Disaster Debris Management Plan Project Results
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Project Results
Participation from Over 75 Stakeholders Throughout the Project
Developed the Regional Disaster Debris Management Plan
120 pages
14 appendixes
Established the Regional Disaster Debris Management Team
Biannual meetings to discuss debris management issues and changes to the plan KH 13

14. UASI Regional Disaster Debris Management Plan Plan Sections
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Plan Sections
Introduction
Organization and Concept of Operations
Legislation and Policies
Mutual Aid and Interlocal Agreements
Types of Hazards
Debris Classification
Debris Removal, Processing, and Disposal Priorities
Regional Capacities
Disaster Debris Operations
Contract Management and Pre-identified Contractors
Public Notification and Communication Plan
Staff Development and Responsibilities
Eligibility for Funding
References JB 14

15. UASI Regional Disaster Debris Management Plan Plan Appendices
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Plan Appendices
Mutual Aid Agreement Sample Template
Temporary Debris Staging and Reduction Site Planning
Sample Forms for Debris Tracking
Example of Time and Materials Contract for Debris Removal
Example of Unit Price Contract for Debris Removal
Example of Lump Sum Contract for Debris Removal
Example of Right-of-Entry Permit
Debris Mitigation Strategies
Online Resources
Additional Debris Resources
Washington Public Assistance Damage Assessment JB 15

16. Local Operational Disaster Debris Management PlanningJB

17. UASI Disaster Debris Management Plan Planning Session 2
Local Operational Debris Management Planning Need for Operational Plans
Jurisdictions that Establish Debris Plans are Better Equipped to Ensure the Maximum Amount of Debris Possible is Reduced or Recycled, Decreasing Impact on Landfills
Pre-Establishing Temporary Debris Sorting and Reduction (TDSR) Sites Reduces Social, Economic, and Environmental Impacts on the Community
Evaluating Existing Resources Helps to Identify Gaps Prior to an Incident
Planning for Disaster Debris Operations Help With Reimbursement Following a Federally Declared Disaster JB
Need for operational plans.
bullet one – jurisdictions that don’t pre-plan are not prepared to handle debris and may increase impact on the landfill
bullet two – pre-planning helps reduce environmental impact
bullet three – it’s best to identify gaps prior to an event
bullet four – jurisdictions that have plan are better prepared to submit for the maximum public assistance reimbursement following a federally declared disaster. 17

18. Local Operational Debris Management Planning Plan Template
UASI Disaster Debris Management Plan Planning Session 2
Local Operational Debris Management Planning Plan Template
Standard Template for Jurisdictions to Use When Developing Operational Debris Management Plan
Allows Jurisdictions to Maintain Regional Continuity While Tailoring the Plan to Their Needs
FEMA Guidance, Operational Experience, and Phase One Stakeholder Feedback all Contributed to the Development of the Debris Management Operational Plan Template
Template for each section will include draft language and indicate where jurisdictions need to add specific information. JB 18

19. UASI Disaster Debris Management Plan Planning Session 2
Local Operational Debris Management Plans Component: Technical Assistance
Technical Assistance Includes Instruction and Advice from Staff Experienced with Debris Management and Emergency Planning Along with Document Templates and Planning Guides
The Format for Technical Assistance Includes Classroom- based Instruction and Individual Consultation on Plan Sections JB 19

20. Review Complete or Near Complete Plans
UASI Disaster Debris Management Plan Planning Session 2
Local Operational Debris Management Planning Component: Operational Plan Review
Review Complete or Near Complete Plans
Review based on a pre-developed checklist
Plan sections will be evaluated and gaps will be identified
Suggestions and advice to address gaps will be provided as part of the evaluation process JB 20

21. Operational Disaster Debris Management Plans Project Results
UASI Disaster Debris Management Plan Planning Session 2
Operational Disaster Debris Management Plans Project Results
Participation from Over 70 Jurisdictions Throughout the UASI Area
Developed Operational Disaster Debris Management Plan Templates
Provided Technical Assistance to Jurisdictions
Chartered and Supported the Regional Disaster Debris Management Team
Biannual meetings to discuss debris management issues and changes to the plan JB 21

22. Review Operational Plan TemplateJB

23. UASI Regional Disaster Debris Management Plan Plan Sections
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Plan Sections
Introduction
Situation and Assumptions
Applicable Rules and Regulations
Concept of Operations
Current Resources
Debris Collection and Hauling Operations
Contracted Resources
Private Property Demolition and Debris Removal
Public Information Strategy
Training and Exercises JB 23

24. UASI Regional Disaster Debris Management Plan Plan Appendices
UASI Disaster Debris Management Plan Planning Session 2
UASI Regional Disaster Debris Management Plan Plan Appendices
Debris Resources
TDSR Site Inventory
Debris Clearance
Sample Forms for Debris Tracking
Health and Safety Plan
Sample Lump Sum Price Contract
Sample Time and Materials Contract
Sample Unit Price Contract
Sample Right of Entry Permit
Public Assistance Initial Damage Assessment JB 24

25. Operational Disaster Debris Management Plan Section 1: Introduction
Summary
This section identifies the jurisdiction’s plan mission, scope, and purpose, as well as alignment with other plans
Outline
Mission
Scope
Purpose
Alignment with Other Plans
Plan Maintenance and Update JB

26. Situation and Assumptions
Operational Disaster Debris Management Plan Section 2: Situation and Assumptions
Summary
This section identifies natural and human caused events common to the region that have the potential of creating excess debris and describes their spatial coverage, frequency, and estimated potential to create debris. Individual jurisdictions are responsible for consulting their local Hazard Identification and Vulnerability Assessment (HIVA) to identify the specific events that pose the greatest threat to their area.
Outline
Types of Hazards
Debris Estimates
Wind Storm event (low to medium impact)
Earthquake event (medium to high impact)
Situation and Assumptions JB

27. Waste Management Priorities
Operational Disaster Debris Management Plan Section 3: Applicable Rules and Regulations
Summary
This section identifies rules and regulations that apply to debris management operations.
Outline
Planning
Response
Recovery
Waste Management Priorities
Air Quality and Burning as a Waste Reduction Method
Household Hazardous Waste Management JB

28. Operational Disaster Debris Management Plan Section 4: Concept of Operations
Summary
This section identifies how debris management operations will be organized and managed.
Outline
Debris Management Response Levels
Level One: Routine Operations
Level Two: Medium Impact Disaster
Level Three: High Impact Disaster
Level Four: Catastrophic Disaster
Debris Management Operational Phases
Increase Readiness
Response
Recovery
Incident Command System JB
KH review template – word doc

29. Roles and Responsibilities Jurisdiction Departments External Agencies
Operational Disaster Debris Management Plan Concept of Operations (continued)
Roles and Responsibilities
Jurisdiction Departments
External Agencies
Contractors and Vendors
Additional Resources
Local, County, and State Resources
Federal Resources
Process
Agencies that may be assigned missions
Emergency Communications Strategy
Health and Safety Strategy JB
KH review template – word doc

30. Mutual Aid and Interlocal Agreements Disposal Facilities
Operational Disaster Debris Management Plan Section 5: Current Resources
Summary
This section identifies staff and equipment available to support debris management operations.
Outline
Staff
Equipment
Technology
Contract Resources
Mutual Aid and Interlocal Agreements
Disposal Facilities
Recycling and Composting Facilities JB

31. Damage Assessment and Debris Estimates
Operational Disaster Debris Management Plan Section 6: Debris Collection and Hauling Operations
Summary
This section identifies criteria to prioritize debris removal as well as the methods and resources that can be used to meet surge capacity needed during a disaster debris event.
Outline
Damage Assessment and Debris Estimates
FEMA Preliminary Damage Assessment
Debris Clearance and Removal Guidelines
Debris Removal Priorities
Debris Operations
Debris Clearance
Collection Methods JB

32. Operational Disaster Debris Management Plan Debris Collection and Hauling Operations (cont.)
Temporary Debris Sorting and Reduction Sites
Site Management
Establishment and Operations Planning
Debris Reuse, Reduction, and Disposal Methods
Recycling and Reuse
Volume Reduction Methods
Problem Waste Processing and Disposal
Debris Management Operations Monitoring
Documenting and Reporting Requirements
Debris Management Contractor Monitoring
Considerations for Unit Price Contracts
Considerations for Time and Materials Contracts
Considerations for Debris Monitoring Contracts JB

33. Existing Debris Management and Solid Waste Contracts
Operational Disaster Debris Management Plan Section 7: Contracted Resources
Summary
This section identifies how additional debris management resources will be contracted and managed including the pre-identification of contractors and management of existing solid waste collection companies.
Outline
Existing Debris Management and Solid Waste Contracts
Contract Debris Management Resource Needs
Emergency Contracting and Procurement Procedures JB

34. Operational Disaster Debris Management Plan Section 8: Private Property Demolition and Debris Removal
Summary
Identifies the process, procedures, and related regulations to remove debris from private property following a debris causing event.
Outline
Debris Removal and Demolition Permitting and Procedures
Demolition Documentation
Inspections
Debris Removal and Demolition of Private Property without Owner Consent
Special Considerations
Mobile Home Parks
Navigation Hazard Removal
Vehicles and Vessels
Eligibility of Private Property Demolition and Debris Removal Costs
Vehicles
Commercial Property
Duplication of Benefits JB

35. Public Information Officer
Operational Disaster Debris Management Plan Section 9: Public Information Strategy
Summary
Identifies pre-developed materials and messages that can be used to educate the public and provide timely information during an event.
Outline
Public Information Officer
Communication and Public Education Strategy Prior to an Incident
Special Waste Considerations
Public Information Strategy During and Incident
Coordination with the Joint Information Center (JIC)
Pre-scripted Information
Distribution Strategy
Message Maps JB

36. General Emergency Management Training Position-Specific Training
Operational Disaster Debris Management Plan Section 10: Training and Exercises
Summary
Contains information on training and exercises necessary to support debris operations.
Outline
General Emergency Management Training
Position-Specific Training
Exercises JB

37. Closing For More Information Contact: Kathryn Howard 206-205-4061
Joe Brentin JB