1. Rotary District 5890 Youth Exchange D5890 7/07 Page 1 Welcome Thank you for coming Orientation Program for Host Families and Club Volunteers

2. Rotary District 5890 Youth Exchange D5890 7/07 Page 2 You’re Expecting a New Arrival Congratulations! Orientation Program for Host Families and Club Youth Exchange Officers

3. Rotary District 5890 Youth Exchange D5890 7/07 Page 3 Orientation Agenda What is Rotary and its purpose? What is Rotary and its purpose? Who are Rotary exchange students? Who are Rotary exchange students? Expectations – families, students, clubs Expectations – families, students, clubs Arrival and settling in Arrival and settling in Student transition throughout year Student transition throughout year Insurance, Finances, Travel, School Insurance, Finances, Travel, School Rotary involvement & Support system Rotary involvement & Support system Activities and calendar Activities and calendar End of the year End of the year Other topics Other topics Student Protection Policy (video) Student Protection Policy (video)

4. Rotary District 5890 Youth Exchange D5890 7/07 Page 4 What is Rotary International? World’s oldest and most international service organization World’s oldest and most international service organization 1¼ million Rotarians, in 170+ countries1¼ million Rotarians, in 170+ countries Celebrated 100 th anniversary in 2005Celebrated 100 th anniversary in 2005 32,000 clubs, in 520 districts32,000 clubs, in 520 districts Rotary Motto: “Service Above Self” Rotary Motto: “Service Above Self” “The Four Way Test” “The Four Way Test” Is it the TRUTH?Is it the TRUTH? Is it FAIR to all concerned?Is it FAIR to all concerned? Will it build GOOD WILL and better friendships?Will it build GOOD WILL and better friendships? Will it be BENEFICIAL to all concerned?Will it be BENEFICIAL to all concerned? The Rotary Foundation The Rotary Foundation Polio PlusPolio Plus NicaraguaNicaragua

5. Rotary District 5890 Youth Exchange D5890 7/07 Page 5 What is Rotary District 5890? In Houston area, Rotary is District 5890 In Houston area, Rotary is District 5890 10 counties10 counties Austin, Brazoria, Chambers, Colorado, Harris, Matagorda, Washington, Wharton, Fort Bend, Montgomery Austin, Brazoria, Chambers, Colorado, Harris, Matagorda, Washington, Wharton, Fort Bend, Montgomery From Weimer to Brenham, to Tomball, to Kingwood, to Clear Lake, to Lake Jackson, to El Campo From Weimer to Brenham, to Tomball, to Kingwood, to Clear Lake, to Lake Jackson, to El Campo 57 Rotary Clubs57 Rotary Clubs Approximately 1,700 RotariansApproximately 1,700 Rotarians

6. Rotary District 5890 Youth Exchange D5890 7/07 Page 6 Purpose of Long Term RYE Program Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time

7. Rotary District 5890 Youth Exchange D5890 7/07 Page 7 Background Information District-to-district program District-to-district program 8,000 exchange students per year 8,000 exchange students per year Open to children of Rotarians and non- Rotarians alike Open to children of Rotarians and non- Rotarians alike Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service In compliance with certification req’ments of RI and US Department of State In compliance with certification req’ments of RI and US Department of State

8. Rotary District 5890 Youth Exchange D5890 7/07 Page 8 Who are Exchange Students? Outstanding young people Outstanding young people Age 15-18½ upon arrival Age 15-18½ upon arrival Carefully selected and well prepared Carefully selected and well prepared Most speak English well Most speak English well Anxious and excited to: Anxious and excited to: Learn our languageLearn our language Discover American cultureDiscover American culture Represent their countriesRepresent their countries Become part of your familyBecome part of your family

9. Rotary District 5890 Youth Exchange D5890 7/07 Page 9 Responsibilities of Rotary In the beginning In the beginning Select qualified host familiesSelect qualified host families Provide counselorProvide counselor Register for schoolRegister for school Establish bank account /emergency fundEstablish bank account /emergency fund Insure obtaining picture IDInsure obtaining picture ID Find ways to get student involved !!!!!Find ways to get student involved !!!!!

10. Rotary District 5890 Youth Exchange D5890 7/07 Page 10 Responsibilities of Rotary Throughout year Throughout year Maintain monthly contact (minimum)Maintain monthly contact (minimum) Be an advocate for studentBe an advocate for student Support host families & schoolsSupport host families & schools Help with transportationHelp with transportation Invite to meetings / get club members involvedInvite to meetings / get club members involved Arrange transition to new host familyArrange transition to new host family

11. Rotary District 5890 Youth Exchange D5890 7/07 Page 11 Expectations of Host Families Provide a home away from home Provide a home away from home Clearly communicate family expectations Clearly communicate family expectations Treat student like your own child Treat student like your own child Love, support, encouragement, understanding, disciplineLove, support, encouragement, understanding, discipline Know their new friendsKnow their new friends Be willing to say “No” when appropriateBe willing to say “No” when appropriate

12. Rotary District 5890 Youth Exchange D5890 7/07 Page 12 Expectations of Host Families Provide room and board Provide room and board Help with challenges Help with challenges LanguageLanguage SchoolSchool Culture shockCulture shock HomesicknessHomesickness Provide an ear to listen, a shoulder to cry on, a hand to depend on Provide an ear to listen, a shoulder to cry on, a hand to depend on

13. Rotary District 5890 Youth Exchange D5890 7/07 Page 13 Expectations of Counselor Serve as club representative to student and host families Serve as club representative to student and host families Maintain monthly contact (enclosed) Maintain monthly contact (enclosed) Report changes of address to district Report changes of address to district Save important papers Save important papers Return airline ticketReturn airline ticket Passport, Visa, DS 2019 formPassport, Visa, DS 2019 form Retain emergency fund ($350) Retain emergency fund ($350)

14. Rotary District 5890 Youth Exchange D5890 7/07 Page 14 Expectations of Counselor Provide monthly allowance Provide monthly allowance Obtain Texas ID for student Obtain Texas ID for student Register student at school Register student at school Get Rotary club membership involved Get Rotary club membership involved Assist student and family with resolving problems before problems get big Assist student and family with resolving problems before problems get big

15. Rotary District 5890 Youth Exchange D5890 7/07 Page 15 Expectations of Students Represent country and Rotary (be ambassadors) Represent country and Rotary (be ambassadors) Adapt to host family Adapt to host family Learn our language and learn our culture Learn our language and learn our culture Perform well in school Perform well in school Communicate Communicate Participate in Rotary, school, and community activities Participate in Rotary, school, and community activities Return home within 2 weeks of end of school, or 1 week after USA Tour Return home within 2 weeks of end of school, or 1 week after USA Tour

16. Rotary District 5890 Youth Exchange D5890 7/07 Page 16 Expectations of Students Program Rules & Guidance Program Rules & Guidance No Driving, Drinking, Dating, and DrugsNo Driving, Drinking, Dating, and Drugs No Downloading onto family computersNo Downloading onto family computers Well Groomed (no tattoos, extra body rings)Well Groomed (no tattoos, extra body rings) No Smoking (state law)No Smoking (state law) Maintain Excellent School attendanceMaintain Excellent School attendance Make Right Set of FriendsMake Right Set of Friends Participate in Community VolunteeringParticipate in Community Volunteering No Working at a jobNo Working at a job Restricted visits from homeRestricted visits from home Limited Phone calls and e-mailsLimited Phone calls and e-mails

17. Rotary District 5890 Youth Exchange D5890 7/07 Page 17 Arrival and Settling In Welcoming your student Welcoming your student Meet at airportMeet at airport First Night Questions (enclosed) First Night Questions (enclosed) Introduce them to family & friends Introduce them to family & friends Have a welcome partyHave a welcome party Encourage family involvement Encourage family involvement Do not let them retreat to their roomDo not let them retreat to their room In-room tv, telephone, computer not good In-room tv, telephone, computer not good

18. Rotary District 5890 Youth Exchange D5890 7/07 Page 18 Being the 1 st Host Family First Host Family First Host Family Excitement – everything is newExcitement – everything is new Culture shock – major adaptationsCulture shock – major adaptations Language strugglesLanguage struggles School arrangementsSchool arrangements Often the closest bondsOften the closest bonds Set the standards for the yearSet the standards for the year

19. Rotary District 5890 Youth Exchange D5890 7/07 Page 19 Sample Family Rules Be on time / let us know where you are Be on time / let us know where you are Curfew Curfew Do school homework (classmate #) Do school homework (classmate #) No telephone after certain hour No telephone after certain hour Help with chores (cleaning dishes, mowing lawn, etc.) Help with chores (cleaning dishes, mowing lawn, etc.) See list of questions to ask each new host family.

20. Rotary District 5890 Youth Exchange D5890 7/07 Page 20 Use of Telephone Explain how it works; set rules for use Explain how it works; set rules for use Limit calls to country (family, friends) Limit calls to country (family, friends) Helps them to overcome homesicknessHelps them to overcome homesickness Options for student calling home Options for student calling home Telephone cardTelephone card Call parents; ask them to call them backCall parents; ask them to call them back

21. Rotary District 5890 Youth Exchange D5890 7/07 Page 21 Use of Family Computer Do not let student spend too much time on computer Do not let student spend too much time on computer Limit / prohibit downloading information Limit / prohibit downloading information Explain no visits to sites in poor taste Explain no visits to sites in poor taste Ensure not too many emails to family and friends back home Ensure not too many emails to family and friends back home Makes adapting to our culture more difficultMakes adapting to our culture more difficult

22. Rotary District 5890 Youth Exchange D5890 7/07 Page 22 Making Close Friends A major challenge to YE students A major challenge to YE students Help in finding clubs for student to join Help in finding clubs for student to join Interact (in many of the schools)Interact (in many of the schools) SportsSports TheaterTheater Band, orchestraBand, orchestra Active participation is good cure for homesickness Active participation is good cure for homesickness

23. Rotary District 5890 Youth Exchange D5890 7/07 Page 23 Problem Solving Some problems will occur Some problems will occur Student must ask for help, in this order Student must ask for help, in this order Host familyHost family Club counselorClub counselor Club youth exchange officerClub youth exchange officer District Youth exchange committeeDistrict Youth exchange committee Do not let small problems become big problems Do not let small problems become big problems

24. Rotary District 5890 Youth Exchange D5890 7/07 Page 24 Being the 2 nd /Last Host Family Second (or Third) Host Family Second (or Third) Host Family Transition issuesTransition issues New family practicesNew family practices Language and culture begin to “click”Language and culture begin to “click” Last Host Family Last Host Family Comfortable with language and cultureComfortable with language and culture Big events: prom, graduation, departureBig events: prom, graduation, departure Preparing for separationPreparing for separation Tearful goodbyesTearful goodbyes

25. Rotary District 5890 Youth Exchange D5890 7/07 Page 25 Sibling Relationships The Good The Good Set the exampleSet the example Be a protector and a listenerBe a protector and a listener Introduce to friends & activitiesIntroduce to friends & activities The Not-so-good The Not-so-good JealousyJealousy Withdraw from family & exchange studentWithdraw from family & exchange student

26. Rotary District 5890 Youth Exchange D5890 7/07 Page 26 Medical Insurance & Care All Inbounds Insured (keep cards on them at all times) All Inbounds Insured (keep cards on them at all times) Plan B CISI/Bolduc policy normallyPlan B CISI/Bolduc policy normally Plan A for Sweden, Belgium, Danish students who bring insurance from their countryPlan A for Sweden, Belgium, Danish students who bring insurance from their country CISI/Bolduc – Plan B CISI/Bolduc – Plan B Medical per Accident/Illness - $500KMedical per Accident/Illness - $500K Repatriation - $10KRepatriation - $10K Medical Evacuation - $50KMedical Evacuation - $50K Deductible - $100 One timeDeductible - $100 One time Web Site: www.cisi-Bolduc.com Web Site: www.cisi-Bolduc.com

27. Rotary District 5890 Youth Exchange D5890 7/07 Page 27 Medical Insurance & Care In the event of illness/accident In the event of illness/accident Stabilize firstStabilize first Call Rotary Contact in Club (counselor, YEO)Call Rotary Contact in Club (counselor, YEO) Emergency medical release provided by familyEmergency medical release provided by family Use club member or host family doctors Use club member or host family doctors Notifying student’s family Notifying student’s family Let Rotary do the contacting once details are knownLet Rotary do the contacting once details are known

28. Rotary District 5890 Youth Exchange D5890 7/07 Page 28 Student Finances Emergency Fund Emergency Fund $350.00 from students maintained by Host Club$350.00 from students maintained by Host Club True emergencies – medical, etc.True emergencies – medical, etc. Monthly Stipend from Rotary Monthly Stipend from Rotary Student Bank Account Student Bank Account Rotarian normally co-signsRotarian normally co-signs Student may have home Credit/Debit Card Student may have home Credit/Debit Card Student should not overspendStudent should not overspend Telephone bills assumed by student Telephone bills assumed by student

29. Rotary District 5890 Youth Exchange D5890 7/07 Page 29 Host Family Finances Support day to day routine expenses Support day to day routine expenses Room and boardRoom and board Laundry detergent, toothpaste, soap etc.Laundry detergent, toothpaste, soap etc. Regular family activities: movies, out to eat, family trips etc.Regular family activities: movies, out to eat, family trips etc. Extra-ordinary expenses Extra-ordinary expenses Clothing and postage are student responsibilityClothing and postage are student responsibility Telephone: Long distance costs are student responsibilityTelephone: Long distance costs are student responsibility Family vacations: discuss expenses, establish share of cost long before departureFamily vacations: discuss expenses, establish share of cost long before departure

30. Rotary District 5890 Youth Exchange D5890 7/07 Page 30 Student Travel Cultural & Educational Program Cultural & Educational Program NOT Travel programNOT Travel program District, clubs, families often provide opportunities District, clubs, families often provide opportunities Students not allowed to travel alone or make own travel plans Students not allowed to travel alone or make own travel plans Special requests must be pre-approved by YEOSpecial requests must be pre-approved by YEO Approval from natural Parents RequiredApproval from natural Parents Required Unauthorized Travel will result in student being returned home (has happened) Unauthorized Travel will result in student being returned home (has happened)

31. Rotary District 5890 Youth Exchange D5890 7/07 Page 31 School Educational program - student visas Educational program - student visas Class participation essentialClass participation essential Rotary counselor to set schedule Rotary counselor to set schedule NO Driver Education NO Driver Education Encourage participation Encourage participation Sports (not in varsity if has graduated)Sports (not in varsity if has graduated) Music, Drama, etc.Music, Drama, etc. InteractInteract Help with Homework Help with Homework

32. Rotary District 5890 Youth Exchange D5890 7/07 Page 32 Support System Club Level Club Level CounselorCounselor Youth Exchange OfficerYouth Exchange Officer PresidentPresident District Level District Level In-Bound ChairmanIn-Bound Chairman Youth Exchange OfficerYouth Exchange Officer Student Protection OfficerStudent Protection Officer

33. Rotary District 5890 Youth Exchange D5890 7/07 Page 33 Activities and Calendar Mandatory Events Mandatory Events Inbound Orientation -- SeptemberInbound Orientation -- September New Braunfels New Braunfels Depart Friday morning, 8:00 AM Depart Friday morning, 8:00 AM Transportation by Rotary Transportation by Rotary Return Sunday afternoon, 5:00 PM Return Sunday afternoon, 5:00 PM District ConferenceDistrict Conference In April In April

34. Rotary District 5890 Youth Exchange D5890 7/07 Page 34 Activities and Calendar Optional activities Optional activities Week-end togetherOctWeek-end togetherOct Christmas partyDecChristmas partyDec All Rotary Club Meeting Luncheon?All Rotary Club Meeting Luncheon? International Youth ConferenceFebInternational Youth ConferenceFeb Interact District ConferenceSprInteract District ConferenceSpr Host Family Appreciation BanquetMayHost Family Appreciation BanquetMay Farewell partylate May / JunFarewell partylate May / Jun

35. Rotary District 5890 Youth Exchange D5890 7/07 Page 35 Activities and Calendar SCRYE Tours – 2 weeks in June SCRYE Tours – 2 weeks in June Western tour – Las Vegas, California, Grand CanyonWestern tour – Las Vegas, California, Grand Canyon Eastern tour – Washington D. C, New York, Niagra FallsEastern tour – Washington D. C, New York, Niagra Falls Estimated student cost for tour and airfare - $2,100.00Estimated student cost for tour and airfare - $2,100.00 Airfare reservations by Rotary Airfare reservations by Rotary Airfare normally paid by student Airfare normally paid by student Depart for Home – June / July Depart for Home – June / July

36. Rotary District 5890 Youth Exchange D5890 7/07 Page 36 The End of the Year Leaving for home will be hard for the student and the Host Families Leaving for home will be hard for the student and the Host Families Reverse culture shock Reverse culture shock “The more successful the exchange, the harder the leaving & re-entry” “The more successful the exchange, the harder the leaving & re-entry” Maintain contact Maintain contact You WILL probably see them again You WILL probably see them again

37. Rotary District 5890 Youth Exchange D5890 7/07 Page 37 District Student Protection Policy See Video

38. Rotary District 5890 Youth Exchange D5890 7/07 Page 38 Student Protection Policy Our Role: Maintain safest possible environment for all participants Maintain safest possible environment for all participants Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students Provide means to address all concerns and indications of harassment or abuse Provide means to address all concerns and indications of harassment or abuse

39. Rotary District 5890 Youth Exchange D5890 7/07 Page 39 Student Protection Code Do Do Treat students with respect - be aware of your tone of voice & manner and their reactionsTreat students with respect - be aware of your tone of voice & manner and their reactions OK to touch and hug students in a way that is not intrusive/disturbing to them or observersOK to touch and hug students in a way that is not intrusive/disturbing to them or observers Control who they hang around withControl who they hang around with Communicate with Rotary D5890 Student Protection Officer (Ed Charlesworth Tel: 832- 689-1724) if there are any allegations or suspicions or if you have questionsCommunicate with Rotary D5890 Student Protection Officer (Ed Charlesworth Tel: 832- 689-1724) if there are any allegations or suspicions or if you have questions

40. Rotary District 5890 Youth Exchange D5890 7/07 Page 40 Student Protection Code DO NOT DO NOT Engage in rough physical games including horseplayEngage in rough physical games including horseplay Use physical force in any way, especially as a form of punishmentUse physical force in any way, especially as a form of punishment Touch an exchange student in any way that could be interpreted as intrusive or sexualTouch an exchange student in any way that could be interpreted as intrusive or sexual Make sexually suggestive comments, even as jokeMake sexually suggestive comments, even as joke Spend excessive time alone with a student, which may lead to misunderstandingSpend excessive time alone with a student, which may lead to misunderstanding

41. Rotary District 5890 Youth Exchange D5890 7/07 Page 41 Student Protection Guidelines What to do if your exchange student tells you of Harassment and/or Abuse (video) What to do if your exchange student tells you of Harassment and/or Abuse (video) Listen attentively & let him/her know it was right to tell youListen attentively & let him/her know it was right to tell you Assure him/her that they are not to blameAssure him/her that they are not to blame Remain calm and make sure student feels safeRemain calm and make sure student feels safe Encourage student to share with you what happened and who was involvedEncourage student to share with you what happened and who was involved Make detailed notes including date & timeMake detailed notes including date & time Don’t promise to keep secrets & explain the necessity of informing Protection OfficerDon’t promise to keep secrets & explain the necessity of informing Protection Officer

42. Rotary District 5890 Youth Exchange D5890 7/07 Page 42 Student Protection Guidelines Keep Communications Open Keep Communications Open Assure student that you can jointly address his/her concerns/problemAssure student that you can jointly address his/her concerns/problem With all of us working together, we can keep our exchange students safe and make this a meaningful and happy exchange experience for all of us.

43. Rotary District 5890 Youth Exchange D5890 7/07 Page 43 Summary We have assumed the legal and moral responsibility for someone else’s children We have assumed the legal and moral responsibility for someone else’s children We are here to help you and the student have a meaningful and safe year to learn and live our American culture We are here to help you and the student have a meaningful and safe year to learn and live our American culture We cannot help if we do not know We cannot help if we do not know

44. Rotary District 5890 Youth Exchange D5890 7/07 Page 44 Particulars for 2008 2009

45. Rotary District 5890 Youth Exchange D5890 7/07 Page 45 District 5890 Exchanges 18 inbound exchange students (from 16 countries) (2 arriving in January)18 inbound exchange students (from 16 countries) (2 arriving in January) 14 outbound exchange students (to 12 countries)14 outbound exchange students (to 12 countries) 10 short term exchanges10 short term exchanges

46. Rotary District 5890 Youth Exchange D5890 7/07 Page 46 Questions ???