2. 1 Action Plan Prepared for PPM&E Objective: To Develop Monitoring and Evaluation Plan for Rural Microfinance Component by June 2004 By: Faye Ensermu Chemeda Data Analysis Expert Ethio-Italian Development Co-operation Wageningen February 2004 Arsi-Bale Rural Development Project

3. Definition of M&E plan:  a plan which has:  an overall framework of performance and learning questions,  information gathering requirements (including indicators),  reflection and review events with stakeholders,  resources and activities required to implement a functional M&E plan.

4. The M&E plan the reference point for stakeholders through out the project life. give fine detail on schedules, responsibilities, budgets and so on. In general, M&E plan lists how data will be collected, when, by whom and where. So it covers detail schedules, responsibilities, budgets & so on

5. The purpose to develop M&E plan  To minimize the problem persist in the project area related to performance questions, information needs and indicators, and lack of participatory planning, i.e., it helps us to establish the purpose and scope, identify performance questions, information needs and indicators through:  information gathering and organizing,  developing critical reflection processes and events, communication and reporting, and  developing capacities.

6. Over all goal of the project develop small farmers and rural producers to contribute to the national food security. 5

7. Specific objectives:  increase crops and livestock production and productivity among small farmers;  promote the development of rural entrepreneurs and generate employment;  improve rural economic and social infrastructure; and  improve natural resource conservation/ management. 6

8. Main purpose of the project  to increase of agricultural production, improve rural entrepreneurship and construct rural economic and social infrastructure. 7

9. Main components: support to Agricultural development and Micro-Projects; seed multiplication and marketing; small-scale irrigation and rural water supply; infrastructure development; and institutional support.

10. Objective of Rural Microfinance component  to promote the development of rural entrepreneurs and generate employment.

11. Purpose of Rural Microfinance component to be sustained and client oriented rural financial services for poor in order to increase productivity and income; and to create employment opportunities.

12. Steps to be under taken to develop M&E Plan NoActivity Responsible Stakeholders Duration MarchApril 1rst week 2nd week 3rd week 4th week 1rst week2nd week 1. Discussion with M&E unit head regarding this action plan Faye (M &E unit) 2. Discussion with sectoral expert and management to get feedback & approvalM &E unit 3. Discussion with MFIs to get feedback on proposal for developing a M & E Plan M & E unit and Sectoral Expert 4. Discussion with farmers, women groups, cooperatives about developing an M & E plan for their involvement & information needs M & E unit, Sectoral Expert and MFIs representative

13. Steps to be under taken to develop M&E Plan (continue) NoActivity Responsible Stakeholders Duration AprilMay 3rd week4th week1rst week2nd week 3rd week4th week 5. Workshop organized for developing M & E plan proposal to selected stakeholders based on their responsibility M & E unit, Sectoral Expert and MFIs representative - Administration at each zone level 6 Prepare proposal of M&E plan M & E unit, Sectoral Expert and MFIs representative 7 Feedback to stakeholders (farmers, Women, etc.) M & E unit, Sectoral Expert and MFIs representative 8 Submit developed M & E plan proposal to the management M & E unit, Sectoral Expert 9 Prepare management order for implementation of M&E planSectoral Expert 10 Disseminate the approval of the managerial order to all stakeholdersSectoral Expert

14. The responsibility of stakeholders in relation to activities for the preparation of M&E plan NoStakeholdersActivities 1Individual entrepreneurs, Farmers, Women, Cooperative (farmers),  Identifying their information needs  Giving feedback on M & E plan proposal 2ABRDP  Discussion with M&E unit head regarding this action plan  Discussion with sectoral expert and management to get feedback & approval,  Discussion with MFIs to get feedback  Discussion with farmers, women groups, cooperatives to get feedback,  Workshop organized for developing M & E plan proposal to selected stakeholders based on their responsibility,  Submit developed M & E plan proposal to the management, and  Prepare management order for implementation of M&E Plan. 3MIFs: OCSSCO, PEACE and DBE  Discussion with farmers, women groups, cooperatives to get feedback,  Workshop organized for developed M & E plan proposal to selected stakeholders based on their responsibility, 4-Cooperative Development department and district representative -Agricultural Development department and district representative -Administration at each districts level -Administration at each zone level  Giving feedback as well as getting an awareness on the issue of preparation of M&E Plan

15. Budget required accomplishing the proposed action plan, in EURO NoDescriptionAmount 1.Stationary and other equipment 500 2.Allowances and transportation 3,000 3.Contingence (10%)350 Total3,850

16. Constraints If any problem encountered especially on Budget constraints and MFIs reluctance:  create conducive learning environment  Giving awareness