1. CLUB LEADERS FORUM RESPONSIBILITIES AND PROCEDURES FOR CLUB LEADERS 2011-2012

2. AGENDA Outgoing Leadership Administrative Items Ratification of the MBA Council Constitution Club Leadership Transitions Overview of Club Leaders Forum Relationship with Graduate Student Council (GSC) New website - SMGWorld 2011-2012 Club Expectations Club Leader How-To’s: Programming Events Marketing Events Funding Requests Alumni Requests

3. MBA COUNCIL CONSTITUTION MBA Association  Graduate Student Association Add 1 st Year PEMBA representative MSMF 3-semester term Remove Club balanced scorecard Remove Club budget allocations Mandatory 3-week lead time  Preferred lead time Various wording and grammatical edits

4. LEADERSHIP TRANSITION Re-registration with YouDo@BU by April 22 Club room key handoff Transfer email addresses/passwords Review documentation of previous events Take time to do Plus/Delta on the year

5. CLUB LEADERS FORUM Venue for club leaders to collaborate, share best practices Plan co-sponsored events & review event calendars Discuss problems, difficulties, challenges Gather feedback and insight from peers UP FOR DISCUSSION AT THE END Meet Monthly – what day/time/venue? Standing agenda, or different topics every month?

6. GRADUATE STUDENT COUNCIL Representing SMG graduate programs Full-time MBA Part-time MBA Math-Finance MSIM Resource for programming, funding, communication and access to administration Central repository for historical information on events and programs Run general events – Boat Cruise, Holiday Party, Spring Gala Find us in Room 305A

7. WORKING WITH VP GOVERNANCE Role as liaison between club leaders, MBA Council, BU/SMG administration and BU Community Coordinate Club Fair Assist clubs in reaching internal goals Programming Funding requests Sharing best practices Facilitating collaboration

8. NEW GSC INITIATIVE – SMGWORLD All websites now hosted on http://smgworld.bu.edu/smgmbahttp://smgworld.bu.edu/smgmba Club liaison for all things SMGWorld VP Marketing, Sabrina Wells Opportunity to work with IT Department Gregory Defronzo Kathy Moore Introduction to SMGWorld…

9. CLUB EXPECTATIONS Ramping up activities for the 2011-2012 academic year Host one signature event during the year Co-sponsoring and collaboration encouraged Host at least one big speaker/panel each semester Open events up to the larger GSM community Consider BU/SMG alumni Hold regular club meetings – at least monthly Calendar must be set by September 6 All regularly scheduled meetings on GSC calendar

10. RESPONSIBILITIES TO GSC Update SMGWorld by May 15 Provide 2011-2012 preliminary budget by May 15 Provide Year-In-Review by May 15 Programs hosted (lunch and learns, alumni events, fundraisers, etc.) Attendance at each, projected vs. actual Brief description of the event How it went, lessons learned

11. PROGRAMMING OVERVIEW Lauren Salvati and/or Sarah Keimig at SAO One University Avenue (just past the GSU) Paperwork picked-up and turned in at SAO Must be turned in 3 weeks in advance http://www.bu.edu/sao/studentgroup/sabo/ Use SMGWorld as primary resource Please read through carefully http://smgworld.bu.edu/smgmba/gsm-council/how-tos- for-club-leaders/ http://smgworld.bu.edu/smgmba/gsm-council/how-tos- for-club-leaders/ http://smgworld.bu.edu/smgmba/gsm-council/clubs- support/ http://smgworld.bu.edu/smgmba/gsm-council/clubs- support/

12. PLANNING AN EVENT Reference SMGWorld Calendar & post scheduled events Booking a room GSU Handles all SMG booking gsures@bu.edu, 617-353-5498 gsures@bu.edu Contact VP Governance or advisor for further support Handling catering needs Contact Mary Sforza msforza@bu.edu, Room 404A msforza@bu.edu

13. MARKETING YOUR EVENTS VP Marketing available as a resource Forum on best practices SMGWorld Club website SMGWorld Calendar Flyers around SMG GSC Weekly Newsletter Make an announcement form Pay careful attention to event marketing timeline…

14. FUNDING YOUR EVENTS Clubs expected to seek funding from: Fundraising Sponsorship (corporate or private) Donations In-kind MBA Council is “last resort”

15. PROCEDURE FOR GSC FUNDING REQUEST Create budget Submit funding request to VP Governance Form is on MBA Council page NEED LINK TO RESOURCE ON SMGWORLD Must be done in advance of event Make revisions as necessary Present before MBA Council Summary of event Reason for event Q&A Council decision usually same day

16. EVALUATION OF FUNDING REQUESTS Scope of event How many students are expected? Is it open to all MBAs? Are similar events also happening at the same time? Other sources of funding Has fundraising happened? Are there options for additional funding? Could other groups partner in the event? Club/Event Expectations How successful has this event been in the past? How good has this group been at hosting events?

17. ALUMNI REQUESTS More than 30,000 BU/SMG alumni For Learn@Lunch, networking events, keynote speakers VP Alumni Relations is your outreach liaison Steph Bloch, sbloch@bu.edusbloch@bu.edu Work with Office of Alumni Relations Best practices for alumni outreach

18. GETTING UP TO SPEED Read the MBA Constitution Review/update your club by-laws Scan the SAO Student Group Resources http://www.bu.edu/sao/studentgroup/index.html Gather last year’s records, transition responsibilities Maintain good records for your future successor

19. TAKE AWAYS Deliverables to VP Governance ASAP List of all officers, including email address Request for table at club fair Deliverables to MBA Council by May 15th: Preliminary budget for 2011-2012 academic year Wrap up of 2010-2011 activities Updated SMGWorld website Key forms for Club Room Deliverables to SAO New Officer Paperwork – ASAP Re-registration online – April 30 Club Leaders Forum Meetings Monthly? Day/time/location? Standing agenda? Different topics?

20. THANK YOU! QUESTIONS? FURTHER DISCUSSION?