1. David W. Carmicheal Director, The Georgia Archives Chair, IPER Advisory Board

2. Some background…

3. September 7, 2005

4. CoSA Response (1): Assistance

5. September 21, 2005 Visit to Mississippi

6. September 21, 2005 Visit to Mississippi

7. November 9-10, 2005 Visit to New Orleans

8. November 9-10, 2005 Visit to New Orleans

9. Records Destruction: Immediate

10. Records Destruction: Gradual

11. CoSA Response (2): Hurricane Conference

12. CoSA Response (3): Self-Assessment Tool Assessing relationships with EMAs, CIOs, etc. Assessing roles of state archives Assessing readiness of state archives to assist state & local governments

13. CoSA Response (4): Report

14. Records at Risk

19. Government Records at Risk

20. Family and Community Records at Risk

21. Paper Records at Risk

22. Electronic Records at Risk

23. Why Does it Matter?

24. Records needed to respond to disasters Records needed to recover from disasters Across levels of government Federal – state – local partnerships Across state lines Mutual aid through EMAC Regional cooperation & planning Across agencies within a state Archives and records management Emergency management Information technology Identify those records Safeguard them What is IPER? for Essential RecordsPreparednessIntergovernmental

25. Who is conducting IPER? PRINCIPAL PARTNERS Council of State Archivists Federal Emergency Management Agency National Archives and Records Administration

26. Who is conducting IPER? ARMA International International City/County Management Assn International Institute of Municipal Clerks National Association of Counties / National Assn of County Recorders and Clerks National Association of Government Archives and Records Administrators National Assn of Public Health Statistics and Information Systems National Association of Secretaries of State National Assn of State Chief Information Officers National Emergency Management Association National Governors Association National League of Cities OTHER PARTNERS

27. IPER will train officials to Identify essential records o response records o recovery records Include them in COOP plans Protect them from disaster

28. How will IPER work? Online CD/DVD FEMA EMI Site Organized by state or territory 4 or 5 members each Conduct training for state & local officials Archivist/RM CIO Emergency Manager State Leadership Teams Instructional Teams Webinars Self- Directed Study

29. Training to be offered For State Instructional Teams “Train-the-Trainer” instruction will familiarize them with the content and delivery mechanisms of the webinars. One “Train-the-Trainer” institute to be held in each of ten FEMA regions Webinars (Instructor-led online courses) Essential Records Records Emergency Planning and Response Self-Directed Study (CD/Online) Introduction to Records Management The two webinars will also be made available as self-directed modules

30. What is your role? As a member of a State Leadership Team Attend the IPER Summit and help finalize the needs assessment. Assist your state archivist/records manager with their self- assessment. Help develop your State Instructional Team. Encourage your state’s full participation to maximize benefit from IPER.

31. What is your role? Members of your State Instructional Team Attend a “Train-the-Trainer” institute during 2009. Work with other members of your state’s Instructional Team to customize the webinar content for your state. master the content and delivery mechanisms of the webinar. Recruit state and local government officials to participate in webinars. Conduct at least two webinars (one for each course) in your state.

32. What is your role? State or local government officials Participate in a webinar offered by your State Instructional Team. Take advantage of the self-directed web-based or CD-based instruction available through IPER and FEMA.

33. Goals of the Summit 1.To become a team state-by-state, territory-by-territory, regionally, nationally 2.To understand what essential records are and why they matter to records professionals, CIOs, and Emergency Managers. 3.To understand what strengths each group brings to the table and how we can leverage those strengths together. 4.To prepare to bring IPER training to state, territorial, and local governments across the nation.

34. Goals of the Summit Our goal is NOT to imply that records are the only thing Records are an essential consideration in a disaster.

35. Julie Framingham, IPER Project Manager c/o The Georgia Archives 5800 Jonesboro Rd Morrow, GA 30260 678-215-6333 jframingham@statearchivists.org KEY PEOPLE

36. Verna Edwards, Curriculum Coordinator c/o The Georgia Archives 5800 Jonesboro Rd Morrow, GA 30260 678-215-6333 vedwards@statearchivists.org Joan Griggs, Education Consultant Linda Ross, C 2 Technologies KEY PEOPLE

37. Vicki Walch, CoSA Executive Director Council of State Archivists 308 East Burlington Street, #189 Iowa City, IA 52240 vwalch@statearchivists.org KEY PEOPLE

38. Jenifer Burlis-Freilich, CoSA Program Officer Council of State Archivists 308 East Burlington Street, #189 Iowa City, IA 52240 vwalch@statearchivists.org KEY PEOPLE

39. Advisory Board Members Susan McKinney, ARMA Albert Roder, ICMA Tracey Covert, IIMC Charles Hardester, NAPHSIS Diana Bradrick, NACo/NACRC Mary Beth Herkert, NAGARA Jay Dardenne, NASS Doug Robinson, NASCIO Charley English, NEMA David Henry, NGA James Weed, Sr., NLC Howard Lowell, NARA Rex Wamsley, FEMA KEY PEOPLE

45. YOU! KEY PEOPLE