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To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the.

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Presentation on theme: "To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the."— Presentation transcript:

1 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 1 Time Sheet Training Press the F5 Key to view the Presentation. It may be helpful to have a printed copy of this slide presentation for the practice sessions.

2 Overview of Training There are 25 slides and six opportunities for hands on practice in this training. Heres a brief overview so you can see where youre headed: 1.Intro 2.Overview of training 3.First things first – are you a newbie or an oldie? 4.Why change? 5.Whats new? 6.Automatic Pay Period Set-Up 7.Hands On 8.Automatic Leave Allocation 9.Special events and non-routine assignments 10.Overtime 11.Time Out for a Tip – deleting previous periods hours 12.Hands On 13.Time Out for a Tip – using the Zoom feature 14.Hand On 15.Hands On – taking the timesheet for a test drive 16.Printing 17.Print – Page Break Preview 18.Printing – How to tell if you need to set the Print Area and Margins 19.Printing – Selecting the Print Area 20.Printing – Setting the Print Area 21.Printing – Page Set Up 22.Hand On 23.Time Out for a Tip – Freezing the Pane 24.Hands On 25.A few friendly Reminders 26.Now Its up to you. It may be helpful to have a printed copy of this slide presentation for the practice sessions. To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 2

3 First things first … Are you a golden oldie or a shining newbie? –If you have never used a previous timesheet, click here to start learning about this time sheets features. here –If you are switching from a previous timesheet, click here to see whats new and whats changed. here Slide 3

4 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 4 Why Change? to enhance ease of use, to streamline payroll data entry, and to reduce chance of error. But that part will be up to you. You must use the timesheet thoughtfully and recognize what you can and cannot do with an excel timesheet.

5 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 5 Automatic Pay Period Set-up Automatic Leave Allocation Overtime Designation Column Special Events and Non-routine Assignments Column Whats New?

6 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 6 All you do is select the start date from a drop down box. The time sheet will fill in the rest of the dates and also color in the time period. Automatic Pay Period Set-up

7 Hands On Try it! –Heres a simplified version of the time sheet –Click on the button below to try out the start date feature. –For this exercise and for the rest of this training session you may find it useful to have printed copies of these slides. To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 7

8 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 8 Automatic Leave Allocation –Designate your home center(s) by entering a percent allocation. –Your leave will automatically be added to your home center totals at the bottom. For you previous time sheet users, please note that this is a change. You will no longer mingle your leave hours and work hours on the right side of the sheet. Enter your leave hours on the left side as usual. Allocate only your hours worked on the right side. Your leave hours will be automatically added to your work totals at the bottom of the sheet based on your home center allocation percent. –Youll get to try this later.

9 Special Events and Non-Routine Assignments Along with your usual programs there will be a couple of columns for other programs and events you may work from time to time. You may designate these by using the drop down box for each column header. Well try this one later.

10 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 10 Overtime If you work over time on any day, enter your hours under columns worked, but use the over time column to designate which program should be charged for overtime. Well try this later.

11 When you start a new pay period, highlight each of the areas contained within the dashes and hit the delete key to get rid of last periods hours. Set your new start date and youre ready to go. Its as simple as that! Time Out for a tip

12 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 12 Hands On Try it! –Heres a simplified version of the time sheet. –Click on the button below to practice getting rid of the previous periods hours.

13 If you think about it, different tasks call for different screen sizes. Sometimes you need to see the detail. Sometimes you need to see the whole picture. Use the zoom feature on the View menu on the menu bar to manage the screen size. Time Out for another tip

14 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 14 Hands On Try it! –Heres a simplified version of the time sheet –Click on the button below to try out the zoom feature.

15 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions. Slide 15 Click on the button above to take it for a spin! –Set the start date –Assign your home department(s). –Take some leave. –Work some over time. –Work a special event. –A red triangle in the worksheet indicates a helpful comment. Point to it to see what it says. Ready to try it out? Hands On

16 Normally your timesheet comes to you ready to print. This section of the training covers what to do if you lose your print settings. Excel allows you to work in two views under the View Menu on the Menu bar: –Normal View (see right) –Page Break Preview (see right) In Page Break Preview the print area is outlined in blue and the rest of the sheet is grayed out. Printing To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 16

17 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 17 Printing Since you will only be working in the print area, it makes sense to just keep your time sheet in Page Break Preview – and use the zoom and the other tips weve covered to manage the screen size.

18 How do I tell if I need to set the print area and the margins? –If your work sheet looks like this in Page Break Preview with the white background extending beyond the time sheet and multiple blue lines running through out, then you need to set the print area and margins. Printing

19 Printing – Selecting the Print Area To set the Print Area: –In Page Break Preview View, highlight just the area of the time sheet that you need to print. (recommend that you zoom down to 25% or so to do this.)

20 Printing – Setting the Print Area Choose Set Print Area from the File Menu on the Menu Bar

21 Choose Page Setup from the File menu on the menu bar –You will work in the Page tab and the Margins tab. Use the settings in these two screen shots Printing – Page Setup To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 21

22 Printing Now your timesheet is ready to print! Click on the button to practice printing:

23 Time out for a third tip – Freezing the Pane To always keep your column and row headers in view, you can freeze the pane. To do this, select the cell thats one column over and one row down from the areas you want to always keep on the screen. (usually these are the column and row headers). Then select Freeze Pane from the Window Menu.

24 Hands On Now youll be able to go anywhere on the time sheet, and the column and row headers will always be in view! To unfreeze the frame go back to the Window Menu on the task bar and select Unfreeze Panes. Click on the button and slide the window bars to see how this works. Close Excel to come back to this slide. Freezing the Pane To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions. Slide 24

25 A few friendly reminders There is a technical support number and addy in the upper right hand corner of the sheet: If your time sheet breaks, please contact Payroll or Jeanne Winstead at They can send you a new one. Remember little red triangles in the worksheet indicate the presence of a helpful comment – point to them to see what they say. And finally … To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions. Slide 25

26 To navigate in Full Screen Mode, simply click or right click with your mouse. Press Escape to exit. Printed copies of these slides may be helpful for the practice sessions.Slide 26 Remember the time sheet is not fool proof. It is just a tool. As with any tool, correct use and optimal results will depend a lot on your decisions, choices, and good judgment as you apply what you know. Remember that many people depend on you to enter your hours correctly while you keep the timesheet intact. Thanks, and remember to close PowerPoint when youre through! Now its up to you


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