1. SUNY AIRPO – Student File June 14, 2007 Gary L. Blose

2. Process and Timeline Submission Process by Term:Submission Process by Term: Every semester will require a Student EOT and Term/Section file Every semester will require a Student EOT and Term/Section file Fall and Spring (only) will require a Student Census submission Fall and Spring (only) will require a Student Census submission Rules for Inclusion: Rules for Inclusion: Section can only be reported once Section can only be reported once At least one meeting must occur in the current academic year At least one meeting must occur in the current academic year Meet Census date AND End-of-Term date cut-offs for Student Census file Meet Census date AND End-of-Term date cut-offs for Student Census file Meet EOT cut-off for EOT files Meet EOT cut-off for EOT files Note: All date criteria indicate ‘on or before’ the specified date Note: All date criteria indicate ‘on or before’ the specified date

3. Semester Timeline Summer:Summer: Census Cut-off – Census Cut-off – August 15 August 15 Census Deadline – No submission Census Deadline – No submission EOT Cut-off – Sept. 15 EOT Cut-off – Sept. 15 EOT Deadline – October 1 EOT Deadline – October 1 Winter:Winter: Census Cut-off – January 1 Census Cut-off – January 1 Census Deadline – No submission Census Deadline – No submission EOT Cut-off – February 15 EOT Cut-off – February 15 EOT Deadline – March 1 EOT Deadline – March 1 Fall: Census Cut-off – October 1 Census Deadline – October 15 EOT Cut-off – Jan. 15 EOT Deadline – February 1 Spring: Census Cut-off – March 1 Census Deadline – March 15 EOT Cut-off – June 1 EOT Deadline – June 15

4. Process and Timeline Standardize the enrollment reporting processStandardize the enrollment reporting process Common application of dates Common application of dates Official enrollment – Student Census Official enrollment – Student Census Official FTE – Term/Section Official FTE – Term/Section Student must be closed BEFORE Term/SectionStudent must be closed BEFORE Term/Section Terms must be closed chronologicallyTerms must be closed chronologically Can NOT have two files of the same type open simultaneouslyCan NOT have two files of the same type open simultaneously

5. Student Data Elements Student Email Address (campus)Student Email Address (campus) Race – current specs allow n responses, but only expect one until federal changeRace – current specs allow n responses, but only expect one until federal change Race – note that Pacific Islanders are separate from AsianRace – note that Pacific Islanders are separate from Asian Expanded Hispanic categoriesExpanded Hispanic categories Former Institution:Former Institution: Includes New Graduate Students Includes New Graduate Students Expanded institutional identification (IPEDS Unit ID) Expanded institutional identification (IPEDS Unit ID)

6. Student Data Elements Highest Earned DegreeHighest Earned Degree Note – NO LONGER all that apply Note – NO LONGER all that apply SDF field was Previously Earned Degree(s) SDF field was Previously Earned Degree(s) High School Status (different from SDF)High School Status (different from SDF) Need to discuss with State Ops the idea of an expanded collection (not funded) Need to discuss with State Ops the idea of an expanded collection (not funded) Admission Status (formerly Credit Enrollment Status)Admission Status (formerly Credit Enrollment Status) Continuing Ed. Continuing Ed.

7. Student Data Elements Higher Education History:Higher Education History: Transition Students Transition Students Joint Program Joint Program Primary / Secondary Academic ProgramPrimary / Secondary Academic Program Home Institution – IPEDS Unit ID for cross registeredHome Institution – IPEDS Unit ID for cross registered Total Credit Hours – used to determine student workload reporting – Full / PartTotal Credit Hours – used to determine student workload reporting – Full / Part State Supported Credits:State Supported Credits: Lower Lower Upper Upper Graduate Graduate Used to Estimate FTE Used to Estimate FTE

8. Student Data Elements Transfer Credits (new field)Transfer Credits (new field) Cumulative GPA – trying to track down NYSED guidelinesCumulative GPA – trying to track down NYSED guidelines Pell / TAP IndicatorsPell / TAP Indicators Financial Aid File pulled out and will be a separate annual submission Financial Aid File pulled out and will be a separate annual submission Tuition Rate (new field)Tuition Rate (new field) Housing (new field)Housing (new field)