1. BM1 EOC STUDY GUIDE Presentation by: BM2 Parker Information fm:http://www.boatswainsmate.net/http://www.boatswainsmate.net/ 23APR03 Rev#1

2. BM1 EOC STUDY GUIDE Personal Property ARMS Procurement Standard Form 44 (SF-44) IMPAC Card Report of Survey AOPS Cranes and Booms Hoisting Equipment Boat Inspections Oral Boards Instructor Quarterly Training Plan

3. Personal Property

4. Q: Each Coast Guard Unit must maintain an effective property accountability and control system in accordance with what manual ? A: the Property Management Manual.

5. Personal Property Q: What is property management ? A: The effective control of the procurement, use, safekeeping, and disposal of property.

6. Personal Property Q: Tangible property including artwork, models, and artifacts are what kind of property ? A: personal property.

7. Personal Property Q: Who is responsible for maintaining accountability and control of property within a specified area ? A: Property Officer.

8. Personal Property Q: Who is responsible for the custodial control of property within a specified custodial area ? A: Property Custodian.

9. Personal Property Q: List the responsibilities of the Property Custodian. Initiate documents affecting the accountability of property. Ensure the prompt submission of survey reports for lost, damaged, or destroyed property. Ensure that property is used for official purposes.

10. Personal Property Q: What is the function of the Property and Allowance Report ? A: It is the Unit’s record and allowance list for GP property.

11. Personal Property Q: All inventories must have ? A: An independent person present.

12. Personal Property Q: List two (2) situations when an inventory of property is required. Upon relief of the custodian Annually

13. Personal Property Q: Which type of property must be marked for identification ? A: CG owned reportable property.

14. Personal Property Q: How many days do you have to inventory property if a joint inventory is not able to be completed ? A: 30 days (and submit letter report of relief to CO).

15. Personal Property Q: Who’s property report does the new custodian sign after an inventory ? A: The Property Officer’s copy of the property letter, noting any discrepancies.

16. ARMS

17. Q: Why was the Federal Catalog System developed ? A: To provide an accurate identification of every item in the supply systems of all Federal agencies, both military and civilian.

18. ARMS Q: What is a series of nine numbers? A: NIIN.

19. ARMS Q: What is the four digit coding structure? A: FSC.

20. ARMS Q: What contains both the FSC and the NIIN numbers? A: NSN.

21. ARMS Q: Two digits identify the Group, and two digits identify the class within what part of the NSN? A: the FSC.

22. ARMS Q: Usually the country which assigned the NIIN? A: NCB.

23. ARMS Label the following parts: a)8010-01-625-8211 b)8010-01-625-8211 c)8010-01-625-8211 d)8010-01-625-8211 e)8010-01-625-8211 a)FSC b)NCB c)NIIN d)Group e)Class

24. ARMS Q: List the three (3) supply source references you can use to locate supplies you need to order? General Services Administration (GSA) Afloat Shopping Guide (ASG) (NAVSUP-4400) The Management List-Consolidated (ML-C)

25. ARMS Q: What are the two (2) primary forms used to requisition stock numbered material using the ARMS program ? SF-344 SURF Requisition Log (CG-4960)

26. ARMS Q: List three (3) uses for the SF-344 As an initial entry for the MILSTRIP system for units NOT having access to ARMS When approval must be obtained When funds authorization must be obtained

27. ARMS Q: State the purpose of the SURF Requisition Log ? A: It is a multi-purpose form used to record MILSTRIP transactions.

28. Procurement

29. PROCUREMENT Q: The Procurement Request is designed as ? A: A basic requesting document for most types of procurements.

30. PROCUREMENT Q: Who is authorized to submit or initiate a Procurement Request ? A: Anyone.

31. PROCUREMENT Q: What information is required on your Procurement Request ? Accounting data Approval signature Purchase description Certification of funds Source of supply Required delivery date

32. PROCUREMENT Q: Where will you find Table I of the Federal Standard 313C to determine if a hazardous material coordinator’s approval is required on the Procurement Request ? A: Small Purchase Handbook, Enclosure (2).

33. PROCUREMENT Q: List two (2) references that contain information concerning the Procurement Request. Coast Guard FINCEN SOP Small Purchase Handbook

34. PROCUREMENT Q: Where will you find specific line-by-line instructions on completing the Procurement Request form ? A: On the BACK of the Procurement Request form.

35. PROCUREMENT Q: What information is not required on the Procurement Request ? Requestor’s signature Type of request

36. STANDARD FORM 44 (SF-44)

37. Q: What type of purchases do you us the SF-44 for ? A: On-the-spot or over-the-counter purchases.

38. STANDARD FORM 44 (SF-44) Q: Where will you find instructions for completing the Standard Form 44 ? A: Instructions are included in the inside front of of each book of forms.

39. STANDARD FORM 44 (SF-44) Q: List four (4) conditions for using the SF-44. Purchase does not exceed $2,500 Supplies or services are immediately available Only one (1) delivery or pick-up AND one (1) payment (on-the-spot) Regulatory requirements fulfilled

40. STANDARD FORM 44 (SF-44) Q: What is the maximum dollar amount permitted by FAR when using the SF-44 ? A: $2,500.

41. STANDARD FORM 44 (SF-44) Q: ONLY what types of activities may use the SF-44 ? A: Isolated activities.

42. STANDARD FORM 44 (SF-44) True or False ? The SF-44 may be used to purchase fuel and oil for aircraft and vessels. A: TRUE.

43. STANDARD FORM 44 (SF-44) Q: If the amount of the purchase exceeds the authorized limitations of the SF-44 you would ? A: Make other purchase arrangements.

44. STANDARD FORM 44 (SF-44) Q: Where should the SF-44s be kept when not in use ? A: Under lock and key.

45. STANDARD FORM 44 (SF-44) Q: What are some examples of isolated activities ? Grocery stores Emergency NON-Personal services or supplies

46. STANDARD FORM 44 (SF-44) Q: What is the maximum dollar amount permitted to purchase fuel and oil for aircraft and vessels ? A: $25,000.

47. IMPAC CARD

48. Q: Which small purchase methods can be replaced by the IMPAC card ? SF-44 Purchase/delivery orders BPA Impress Funds

49. IMPAC CARD Q: List two (2) types of cardholders ? Non-Warranted cardholders Warranted cardholders

50. IMPAC CARD Q: List the two (2) types of authorization letters required for an IMPAC card user at a small boat station, cutter, or aircraft when the card is issued as a unit card. Signature authority letter (signed by OIC) Delegation of procurement authority (signed by head of contracting activity or contracting officer)

51. IMPAC CARD Q: What authorization letter should you carry when when using a card that is not specifically assigned to you ? A: Signature authority letter.

52. IMPAC CARD Q: List at least three (3) considerations that the IMPAC card user should review before making a commercial purchase. Required government sources Competition and small business requirements The card’s single purchase limit Construction restrictions

53. IMPAC CARD Q: State the security measure for an IMPAC card when not in use. A: It should be locked in a secure location.

54. IMPAC CARD Q: State what in IMPAC card should NOT be used for. A: Cash transactions or personal purchases.

55. IMPAC CARD Q: What document must all IMPAC cardholders and users sign ? A: A procurement integrity certification (required by TAR notice 91-08).

56. IMPAC CARD Q: List three (3) steps used to verify the monthly Statement of Account (SOA). Review the SOA for accuracy Attach all purchase files to SOA Sign and forward to approving official

57. IMPAC CARD Q: What is the maximum dollar amount for purchases by a non-warranted cardholder ? A: $2,500.

58. IMPAC CARD Q: What is the Statement of Account for ? A: It will itemize each transaction which was charged to the IMPAC card.

59. IMPAC CARD Q: All IMPAC cardholders are considered what ? A: Procurement Officials.

60. REPORT OF SURVEY

61. Q: What document form number is the Report of Survey ? A: CG-5269.

62. REPORT OF SURVEY Q: How many people must compose a Board of Survey ? A: Three (3).

63. ABSTRACT OF OPERATIONS BOAT REPORT

64. Q: What is the Abstract of Operations Boat Report is primarily used for ? A: For programming and budgetary purposes.

65. ABSTRACT OF OPERATIONS BOAT REPORT Q: How often is the Abstract of Operations Boat Report prepared ? A: Quarterly.

66. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Standby hours. A: The number of hours during which the boat is available for use, but does not fit into the resource, maintenance, or storage categories.

67. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Underway hours. A: Total elapsed time which begins when a boat gets underway and ends when the boat secures.

68. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Storage hours. A: The number of hours during which the boat is not in maintenance and not available for use.

69. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Maintenance hours. A: All hours in which the boat is in scheduled or unscheduled maintenance.

70. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Missions. A: Number of times an employment category is benefited under different sets of orders.

71. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Resource hours. A: Underway hours credited to each employment category which benefited during a trip.

72. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Employment category. A: The purpose for which a resource is used.

73. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Sortie. A: The deployment of a boat for the purpose of providing a service.

74. ABSTRACT OF OPERATIONS BOAT REPORT Q: Define Employment hours. A: Total number of underway hours spent benefiting each employment category.

75. ABSTRACT OF OPERATIONS BOAT REPORT Q: The total hours in a quarter should equal the sum of what ? A: Resource hours + Storage hours + Maintenance hours + Standby hours.

76. ABSTRACT OF OPERATIONS BOAT REPORT Q: When are explanatory remarks required ? Whenever any hours are recorded in the “MISC” or “SPECIAL” Employment categories. When a non-cutter reporting units records a sum of other than 2160, 2184, or 2208 for total hours accounted for. Use of remarks is encouraged any time it will help clarify other entries in the report

77. ABSTRACT OF OPERATIONS BOAT REPORT Q: How are the boat types and numbers documented ? A: Type followed by number (i.e. MLB 44362, UTB 41480, TANB 21270).

78. ABSTRACT OF OPERATIONS BOAT REPORT Q: Where would time spent for sea trails be logged on the Abstract of Operations Report ? A: Under Maintenance hours.

79. ABSTRACT OF OPERATIONS BOAT REPORT Q: How many days do you have to submit an Abstract of Operations Report once the quarter is finished ? A: Three (3) working days.

80. CRANES AND BOOMS

81. Q: What is the full rated capacity ? A: The safe limit of the equipment weight lifting and holding ability, with the maximum authorized number of parts in the main purchase.

82. CRANES AND BOOMS Q: What is the Safe Working Load (SWL) ? A: The maximum weight to be handled by the purchases with the authorized number of parts.

83. CRANES AND BOOMS Q: The special weights applied to the equipment under controlled conditions to verify the full rated capacity and working loads of the equipment is called what ? A: Load Test.

84. CRANES AND BOOMS Q: List two (2) technical manuals you would use for guidance with an inspection and overhaul of weight handling equipment and specification development ? Manufacturer’s instructions NSTM chapters 571, 573, 583, 589, 613

85. CRANES AND BOOMS Q: What is first level inspection ? A: The level of inspection which is used to ascertain the safety of the rigging and other critical equipment parts that could result in the loss of life or equipment damage if failure occurs.

86. CRANES AND BOOMS Q: What is second level inspection ? A: The level of inspection which is used o concurrently disassemble, inspect, and overhaul all major components whose performance or mechanical condition may have deteriorated.

87. CRANES AND BOOMS Q: What is third level inspection ? A: The level of inspection which is used to disassemble and overhaul all pneumatic and hydraulic components.

88. CRANES AND BOOMS Q: At what level of inspection should testing be conducted on all power-driven cranes and booms ? A: Whenever a level two inspection is performed.

89. CRANES AND BOOMS Q: List the test procedures for booms installed on side-loading buoy tenders. Lift test weights from foremost area of buoy deck on ship’s centerline Top boom until hook is 8 feet from the boom foot and top down to initial position Rotate boom until hook is near inboard side of bulwark, Top boom until weight is near aftermost area of deck and top down to initial position

90. ~continued~ Rotate boom until hook is near inboard side of opposite bulwark and repeat procedure, topping down until weight is centered on buoy port Rotate boom outboard until center of load (hook) is 6 feet outboard of buoy port Raise, lower, and stop weight to ensure proper operation of brakes Rotate load through buoy port until center of load (hook) hangs 6 feet off opposite side and return to center line

91. CRANES AND BOOMS Q: List the test procedures for WLIC lattice boom cranes. Test loads shall be 1.25 times greater than the safe working load Test loads shall not exceed 1.25 times greater than the safe working load at the corresponding outreach as shown in the tables Winch drums shall have at least five (5) wraps of wire at maximum payout

92. CRANES AND BOOMS Q: List the requirements for the test procedures conducted on cranes and booms installed on barges. Test loads shall be 1.25 times greater than the safe working load Test loads shall not exceed 1.25 times the safe working load at the corresponding outreach as shown in the load charts

93. ~continued~ Include rotation of the test load throughout a range that it is required to perform in service. The crane rotating machinery must be able to stop, start, and hold the crane at any angle within the service rotating range Include lifting, lowering, stopping, and holding of the test load by each crane winch

94. CRANES AND BOOMS Q: List the steps for preparation of a load test in the sequence you should perform them. Conduct a briefing with everyone involved Verify test weights with a calibrated dynamometer or scale Maintain a stable, intact stability Rig all topping lifts, vangs, whips, and purchases Test each purchase with 1.25 times the Safe Working Load Test the brake assemblies

95. CRANES AND BOOMS Q: What are the safety precautions that you MUST observe when conducting weight handling equipment tests ? Do not rotate the boom with the test loads at boom topping angles greater than 60 degrees Dunnage shall be placed under the test loads, and each load shall be kept as close to the deck as possible Annual tests must not result in a list over 15 degrees OR immersion of the deck edge Preventer lines or cables with a breaking strength equal to or greater than the test load shall be rigged athwartships from the test load

96. CRANES AND BOOMS True OR False ? Conditions that would cause sudden application of test loads should be avoided. A: True.

97. CRANES AND BOOMS Kingpost and foundations Attachments of purchases Running rigging Blocks, links, padeyes Foundations Structural supports Q: What are the components that must be examined during each application of the test load for signs of undue stress ?

98. CRANES AND BOOMS Q: Where are the results of the inspections and tests recorded ? The Cutter Hull History The Boat record In the pilot house, the maximum list of the cutter On the boom, the date of test will be stenciled

99. CRANES AND BOOMS Q: Where is the Label Plate on weight handling equipment located, and what is required to be on it ? A: It is installed on the boom. The label includes: Date of test Safe working load Test weight used Corresponding parts of the purchase

100. CRANES AND BOOMS Q: What changes are allowed to weight handling equipment ? Method of securing a line to the cargo hook Use fewer parts with approval from MLC Redesign of attachments with G-ENE approval Welding on highly stressed components with G-ENE approval

101. HOISTING EQUIPMENT

102. Q: What is the purpose of tests and inspections of the boat hoisting equipment ? A: To establish the adequacy of the boat structure, davits, boat crane, rigging, slings, attachments, and hoisting equipment.

103. HOISTING EQUIPMENT Q: What is the frequency of load testing for boat hoisting equipment maintained at shore facilities ? A: 24 months.

104. HOISTING EQUIPMENT Q: What is the frequency of load testing for boat hoisting equipment maintained aboard ships ? A: 12 months.

105. HOISTING EQUIPMENT Q: What is the frequency of visual inspections for boat hoisting equipment ? A: Prior to each use.

106. HOISTING EQUIPMENT Q: What is the frequency of inspection for wire rope used in boat hoisting equipment ? A: 12 months.

107. HOISTING EQUIPMENT Cuts Nicks Crushing Worn wires Broken wires Corroded wires Abraded wires Heat damage Bird caging Distortion Fraying Kinks Q: What conditions warrant wire rope replacement when found during inspection of boat hoisting equipment ?

108. HOISTING EQUIPMENT Q: What is the purpose of placing one-half of the load forward, and the other half aft, during load test of boat hoisting equipment ? A: To minimize strain on the boat.

109. HOISTING EQUIPMENT Q: What percentage of the normal hoisting load weight is used when conducting a load test on boat hoisting equipment ? A: 150%.

110. HOISTING EQUIPMENT Q: During a load test on boat equipment, how long is the boat, with the test load, suspended just above the water ? A: At LEAST 10 minutes.

111. HOISTING EQUIPMENT Q: When will a unit review the certification and test examination documentation to ensure that both lifting sling and lifting points have been examined, proof load tested, and determined fit for service life at the safe working load stated for a Rigid Hull Inflatable (RIB) ? A: Prior to each use.

112. HOISTING EQUIPMENT Q: Who must a unit order new lifting slings for a RIB from ? A: The manufacturer.

113. HOISTING EQUIPMENT Q: Who is responsible for the tests, inspections, and maintenance of weight handling equipment ? A: Commanding Officer/Officer-in-Charge.

114. HOISTING EQUIPMENT Q: List the information recorded on the Boat Inspection Report for each test and inspection period ? Date of test and inspection Weight added to boat Total weight hoisted Comments

115. HOISTING EQUIPMENT Q: List the safety precautions to observe during testing of boat weight handling equipment ? Avoid dynamic loading during testing Keep the boat low to reduce damage if boat drops Do not test-hoist the boat with personnel aboard Do not exceed the specified test weights Use adequate sling length or suitable spreaders to avoid placing excessive strain on the hull

116. BOAT INSPECTIONS

117. Q: What vessels must your unit submit a Boat Inspection for ? Boats less than 65 feet long, with inboard main engines Barges Floating cranes

118. BOAT INSPECTIONS Q: Which organization or individuals are required to schedule the regular detailed boat inspection of each boat ? Group Section District Commander Maintenance and Logistic Command (MLC)

119. BOAT INSPECTIONS Q: Who is required to submit the Boat Inspection Report ? A: The unit having custody of the boat.

120. BOAT INSPECTIONS Q: Within how many days after completion of the boat inspection will the CG-3022 be submitted to MLC ? A: 10 days.

121. BOAT INSPECTIONS Q: List two (2) conditions requiring comments from the Commanding Officer or Officer-in-Charge. Unsatisfactory items Items deemed necessary, especially those requiring assistance from a higher authority

122. BOAT INSPECTIONS Q: What organization will establish the due dates, frequency of submittal, and interval of inspection for the Boat Inspection Report (CG-3022) ? A: Maintenance and Logistics Command (MLC).

123. BOAT INSPECTIONS Q: Who establishes the interval between boat inspections ? A: the MLC Commander.

124. ORAL BOARDS

125. Q: What qualities of the Boat crewman are being attested to during the certification phase ? Maturity Judgment Professional qualifications

126. ORAL BOARDS Q: Who will review the Boat Crew Examining Board’s recommendation ? A: Unit Commander.

127. ORAL BOARDS Q: What is the primary function of the Boat Crew Examining Board ? A: Recommend personnel for certification to boat crew positions.

128. ORAL BOARDS Q: What is the responsibility of the Boat Crew Examining Board ? Administration of comprehensive check rides and personal interviews Serve as quality control source for units boat crews

129. ORAL BOARDS Q: Describe the Boat Crew Examining Board’s membership. Chairman of the Board will normally be the XO/XPO One (1) experienced coxswain One (1) experienced engineer One (1) experienced surfman, if applicable

130. ORAL BOARDS Q: List the duties of the Boat Crew Examining Board. Plan underway check rides Conduct underway check rides Evaluate prospective boat crew members

131. ORAL BOARDS Coxswain Crewman Engineer Surfman Experienced, certified coxswain Certified coxswain Certified engineer Experienced, certified surfman Q: Who conducts the underway check rides for each of the following positions ?

132. ORAL BOARDS Q: Describe the types of questions used during a Board interview. A: Questions which will evaluate the prospective member in terms of leadership ability, judgment, and maturity.

133. ORAL BOARDS Q: Once a check ride is complete, the Board will submit a written report to the Unit Commander with what information ? Favorable/unfavorable recommendation Copy of trainee’s check ride Copy of the interview evaluation

134. ORAL BOARDS Q: If a boat crew candidate is not recommended by the Board, what additional information must be included with the written report ? Reason for an unfavorable recommendation What areas of performance were unacceptable Suggestions for increased training or experience

135. ORAL BOARDS Q: What qualities the oral examining board consider adequate for PQS watchstation qualification ? Knowledge Skill Temperament

136. ORAL BOARDS Q: Under the PQS qualification system, what is the minimum number of members on the oral examining board ? A: Two (2).

137. ORAL BOARDS Q: What documentation does the board or training officer prepare upon a candidate’s successful completion of an examining board for PQS ? A: A letter of recommendation for qualification.

138. ORAL BOARDS Q: What skills are to be observed during a boat crewman check ride ? Area familiarization Boat familiarization Watch standing Basic navigation Boat handling Emergency procedures

139. ORAL BOARDS Q: Who reviews the recommendations of the Boat Crew Examining Board ? A: The Officer-in-Charge.

140. INSTRUCTOR

141. Q: What system is this program based on ? A: Master and apprenticeship system.

142. INSTRUCTOR Q: When can the certification phase begin ? A: When the appropriate training guide is completely signed off.

143. INSTRUCTOR Q: Who is responsible for deadlines and training objectives ? A: The Unit Training Officer.

144. INSTRUCTOR Q: Who is responsible for the initial training of a boat crew candidate ? A: The instructor.

145. INSTRUCTOR Q: What qualities must an instructor demonstrate prior to being selected ? Judgment Maturity Patience

146. INSTRUCTOR Q: Where are detailed instructions for instructors located ? A: Inside each qualification guide.

147. INSTRUCTOR Q: After consultation with the training officer, who assigns the instructor ? A: the Unit Commander.

148. INSTRUCTOR Q: When can a trainee stop practicing a supervised task ? A: When the instructor is confident that the trainee is able to consistently meet the task standards unsupervised.

149. INSTRUCTOR Q: What section of the trainee’s guide is given to the trainee ? A: Reading assignments.

150. INSTRUCTOR Q: Who is responsible for the trainee record maintenance ? Trainee Instructor Unit training officer

151. INSTRUCTOR Q: How many duties does the instructor have ? A: Five (5).

152. INSTRUCTOR Give chapter III to trainee Assign the task Confirm completion of reading assignment Demonstrate task Walk trainee through task Monitor trainee performance Verify trainee’s performance Sign off the task Keep record of training Inform command when manual is completed Q: List the ten (10) instructor guidance procedural steps.

153. INSTRUCTOR Q: How does an instructor detect and correct bad work habits and incorrect procedures ? A: By maintaining an open communications with the trainee.

154. INSTRUCTOR Q: When should an instructor sign off a task as completed ? A: Not until the instructor is satisfied that the trainee is fully capable of performing the task unsupervised.

155. INSTRUCTOR Q: Who does the instructor make his positive recommendations to ? A: The Boat Crew Examining Board.

156. INSTRUCTOR Q: Who is responsible for the day-to-day management of the unit training program ? A: The unit training officer.

157. INSTRUCTOR Q: Who is responsible for interviewing prospective boat coxswain trainees and instructors ? A: The unit training officer.

158. QUARTERLY TRAINING PLAN

159. Q: What are the responsibilities of the Training Board ? Prepare the entries for drills, exercises, and all hands training Schedule departmental training periods

160. QUARTERLY TRAINING PLAN Q: What are the responsibilities of the Department Head ? Consult with the division officers Assess the current and future training needs Enter the training topics for their departmental training periods on the CG-5293 Return the CG-5293 to the training officer

161. QUARTERLY TRAINING PLAN Q: What are the responsibilities of the Training Officer ? Publishes the training plan Notes on the CG-5293 what training was actually accomplished

162. QUARTERLY TRAINING PLAN Q: What is the format used for the Quarterly Training Plan ? A: The same format as the universal calendar sheet.

163. QUARTERLY TRAINING PLAN Q: How many sheets are needed to complete the Quarterly Training Plan ? A: Three (3).

164. QUARTERLY TRAINING PLAN Q: What information is required on the Quarterly Training Plan ? Quarter Calendar month Fiscal year Cutter’s deployment Scheduled training

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