1. January 20071R. Smith - qmcs 200 QMCS 200 Lecture

2. January 20072R. Smith - qmcs 200 Today’s Class Hand back homeworksHand back homeworks Exam quick lookExam quick look Recap on FormsRecap on Forms “Other” data types and data entry“Other” data types and data entry ReportsReports

3. January 20073R. Smith - qmcs 200 Hand back homeworks GIGO – errors of gender and major nameGIGO – errors of gender and major name –“How to fix?” – use a form with input restrictions Other homework OKOther homework OK –Sillys had the cheapest computer at less than $200

4. January 20074R. Smith - qmcs 200 Exam Material CoveredMaterial Covered –MS Access –Computer hardware and buying a computer –Open book and notes, as before FormatFormat –Similar to Excel exam –Probably NOT all-electronic More study details next weekMore study details next week “Review” on Wednesday with lab for finishing homework or HOEs“Review” on Wednesday with lab for finishing homework or HOEs

5. January 20075R. Smith - qmcs 200 What to learn about Access? How to create a tableHow to create a table –Picking the fields, picking the data types How to use relationshipsHow to use relationships –Building tables to use them, setting them up Creating formsCreating forms –Normal fields, restricted fields, drop down selections How to build multi-table queriesHow to build multi-table queries –Using relationships to string things together How to do grouped reportsHow to do grouped reports –Reporting on grouped tables or multi-table queries

6. January 20076R. Smith - qmcs 200 Recap on Forms Design versus Data Entry screensDesign versus Data Entry screens “Parts” of the design“Parts” of the design Text box for entering keystrokesText box for entering keystrokes

7. January 20077R. Smith - qmcs 200 “Other” data types and data entry Yes/NoYes/No –“Check box” field –Drag and drop from the field list Command buttons and shortcutsCommand buttons and shortcuts –Buttons are easy to build –Put & in front of a character to create a keyboard shortcut

8. January 20078R. Smith - qmcs 200 Forms Problem in Grauer/Barber Due MondayDue Monday Builds on HOE #3Builds on HOE #3 Added techniques are described in the problemAdded techniques are described in the problem Changing a field’s data typeChanging a field’s data type –You replace the field – example: the Lookup Wizard –To replace: delete the old one, drag new one from Field List Hyperlink – just use the controlHyperlink – just use the control Keyboard shortcuts – just put & in nameKeyboard shortcuts – just put & in name

9. January 20079R. Smith - qmcs 200 Forms Analysis Problem Due TuesdayDue Tuesday What to do: write an ‘analysis’ of a formWhat to do: write an ‘analysis’ of a form –Find a form on the Internet –Figure out what ‘checks’ are performed on fields –Write up a description What to tell me about each fieldWhat to tell me about each field –MS Access data type and size Different types have different kinds of sizesDifferent types have different kinds of sizes –What checking does the web site perform on the field –Can Access perform the same kind of checking? Answer yes or no. If yes, explain the type of checking Access would use. If no, explain why Access can’t do itAnswer yes or no. If yes, explain the type of checking Access would use. If no, explain why Access can’t do it Print out the form and include the URL in your reportPrint out the form and include the URL in your report

10. January 200710R. Smith - qmcs 200 Examples of Forms Shopping cart checkout at a retail siteShopping cart checkout at a retail site Address label setup at US Postal ServiceAddress label setup at US Postal Service Something in Banner with several fieldsSomething in Banner with several fields For full credit, the form should have several fields of different types.For full credit, the form should have several fields of different types.

11. January 200711R. Smith - qmcs 200 Chapter 2 HOE 3 Pp 725-733 Print ONE sample form with your name entered into it

12. January 200712R. Smith - qmcs 200 Pick lists and radio buttons Many choices – how do you pick one?Many choices – how do you pick one? –Unchanging, short list = radio buttons –Unchanging longer list = any drop down –Changing list = put the list in a table “Output” options“Output” options –Enters the selected text –Enters the ‘primary key’ Example – Look Ahead databaseExample – Look Ahead database –Combo box for location –Alternative: list box, which isn’t as flexible –Alternatives: Lookup Wizard, radio buttons

13. January 200713R. Smith - qmcs 200 Reports Report Wizard vs Design ModeReport Wizard vs Design Mode –Similar trade-off to forms Design ModeDesign Mode –Similar to Forms –Same dotted background –Same controls

14. January 200714R. Smith - qmcs 200 Ch 3 HOE #1 P. 755-761, hand in the report on 761