1. ANUBIS: A New UNEP Biosafety Information System Bangkok, May 2006 Fred Vogel UNEP-GEF Biosafety

2. Overview 1.Why ANUBIS ? 2.Information System description 3.BCH Missions description 4.Regional Advisors in ANUBIS 5.Conclusion & RA’s next steps

3. 1. Why ANUBIS ? History: Filemaker (2001-2005) Database created at the start of the DEV project Data on countries and contact persons Countries DB: name, milestones and dates, FP Contacts DB: names, emails, addresses, roles Project workflow management with email facility A locally shared drive was used to store all project related documents.

4. 1. Why ANUBIS ? Filemaker (2001-2005): Information from 130+ participating countries 6000+ contacts

5. 1. Why ANUBIS ? Filemaker (2001-2005): Drawbacks 1.Up-to-date data in Geneva only. 2.No Project Information for out posted staff 3.No unique data repository for documents 4.No shared financial details End 2004: design of new Project Management System

6. ANUBIS (2005) We needed: -a web based information system -200 users globally -light weighted -open source software -central database 1. Why ANUBIS ?

7. ANUBIS (2005) All Filemaker data were exported into ANUBIS + All project related documents Finance details (Budget, QER, etc) Work-plans Quarterly Progress Reports BCH Missions … 1. Why ANUBIS ?

8. 2. Information system descriptionANUBIS DEV IMP BCH COUNTRY 2 COUNTRY 1 COUNTRY n PERIOD 2 … PERIOD 1 Quarterly Expenditure Report QER Quarterly Progress Report QPR Advances request … … NPD (National Project doc) Budget Budget revisions / extensions

9. 3. BCH Missions description (online) http://anubis.unep.ch/ http://anubis.unep.ch/ (Example with Switzerland) Before mission: FORM 9: Mission Request (with TOR and RA choice) Security Clearance

10. 3. BCH Missions description After mission: Mission report (RA) Mission evaluation (by country) Certification for payment (RA) => Payment of mission by UNOPS

11. 4. Regional Advisors in ANUBIS ASAP enter: Personal Tasks Passport Details Bank Account Details After mission: Mission Report (RA) Certification for Payment (RA)

12. 4. Regional Advisors in ANUBIS RA can find: Project documents (MoU, Forms, etc.) Past missions reports More info in the download section. Vendor Form (UNOPS) Medical Certificate (UNOPS) Certificate of Payment (UNOPS after Mission) ANUBIS Manuals

13. 5. Conclusion & next steps HTTPS : http over SSL 256HTTPS : http over SSL 256 Linux Debian, Apache, PHP, MySQLLinux Debian, Apache, PHP, MySQL Regular backups and server upgradesRegular backups and server upgrades Comments welcome !Comments welcome ! RA enter their details ASAP.RA enter their details ASAP.

14. Questions ? Thank you! More details: frederic.vogel@unep.ch