1. Transfer of Knowledge: Replicating the Risk Reduction Management Centre, a Cuban model Prepared by Jacinda Fairholm Caribbean Risk Management Initiative, UNDP Dec 2010 – 5 th CDM Conference, Montego Bay

2. Cuban System Centralized Civil Defence established in 1962 after Hurricane Flora 1997 Disaster Risk Reduction inserted as part of legal framework: Decree Law 170 35 fatalities since 1998

3. What is transferable? Articulation and coordination between actors Priority on identification of vulnerabilities, hazards and risks Use of appropriate technology Investment in human capacity Systematic public education campaigns Instruments positioned at local territorial levels as tools for local decision-making

4. What is a RRMC? Initiated in the 2005 Initiated in the 2005 Located in 48 municipalities identified as most vulnerable Located in 48 municipalities identified as most vulnerable Constitutes an instrument of local governments designed to manage information about hazards, risks and vulnerabilities in a given territory Constitutes an instrument of local governments designed to manage information about hazards, risks and vulnerabilities in a given territory Is a small professional team that manages an information hub at the local level of governance (1 Director, 1 GIS specialist) Is a small professional team that manages an information hub at the local level of governance (1 Director, 1 GIS specialist) Is affiliated with and accountable to lowest level of political administration. Is affiliated with and accountable to lowest level of political administration.

5. Municipalities with RRMC There are RRMCs in 48 of the country’s most vulnerable municipalities, in addition to 8 provincial RRMCs.

8. Function of a RRMC Facilitate analysis and periodic assessment of local risks and factors that produce vulnerabilities with the participation of territorial institutions Facilitate analysis and periodic assessment of local risks and factors that produce vulnerabilities with the participation of territorial institutions Compile, process and prepare information derived from monitoring activities Compile, process and prepare information derived from monitoring activities Participate in the preparation of territorial disaster plans Participate in the preparation of territorial disaster plans Document and preserve historical memory Document and preserve historical memory Contribute to the promotion of a disaster risk reduction culture in the population Contribute to the promotion of a disaster risk reduction culture in the population Participate in response and recovery Participate in response and recovery

9. Equipment Three (3) computers with printer and Internet connection Three (3) computers with printer and Internet connection Two (2) telephone lines Two (2) telephone lines Portable 2.3 kW generator Portable 2.3 kW generator Television set Television set DVD player DVD player Communication radio Communication radio Portable radios/walkie talkies Portable radios/walkie talkies Rechargeable emergency lamp Rechargeable emergency lamp Digital camera Digital camera Flashlights Flashlights Blackboard, furniture, signage Blackboard, furniture, signage Rain capes, boots, and safety hats Rain capes, boots, and safety hats

11. Seven Components that are Transferable Early Warning Points Early Warning Points Multi-Disciplinary Group Multi-Disciplinary Group Risk and Vulnerability Studies Risk and Vulnerability Studies Use of Data Bases Use of Data Bases Use of GIS Use of GIS Communication Communication Public Awareness and Community Preparation Public Awareness and Community Preparation

12. Early warning points Early warning points (EWP) are understood as individuals or teams located in settlements of more than 300 persons, which have been identified as remote, isolated or run the risk of being incommunicado in a disaster situation. The EWPs have the mission of monitoring natural or other hazards that could threaten the population and are responsible for transmitting this information to the Centre; in turn, the EWP are sufficiently trained to serve as first responders, provide information the population of the situation and communicate measures to take.

13. Multi-disciplinary Group The multi-disciplinary group (MDG) is composed of representatives from multiple sectors that play a key role in territorial development. The multi-disciplinary group (MDG) is composed of representatives from multiple sectors that play a key role in territorial development. It has the responsibility to provide technical and scientific information and analysis of vulnerabilities and risks, for the purpose of informed decision-making by local authorities in disaster prevention and preparation – as well as sustainable territorial development. It has the responsibility to provide technical and scientific information and analysis of vulnerabilities and risks, for the purpose of informed decision-making by local authorities in disaster prevention and preparation – as well as sustainable territorial development. Made up of: Land planningTransportHealth StatisicsWater ResourcesSanitation AgricultureEnergyHousing

14. Risk and Vulnerability Studies A process of research, identification, characterization, qualitative and quantitative assessment of hazards, vulnerabilities and risk at all stages of the disaster management cycle. Risk studies are organized and directed by an accredited public/state entity in coordination with the national disaster management agency and are based on a standardized methodology. Form the basis for the territorial disaster risk reductionplan. Multi-disciplinary group revises, updates and adds to the study on an annual basis.

15. 1. Primera Fase Identificación del escenario de peligro (susceptibilidad) 1.1 Construcción de la base de dato espacial 1.2 Procesamiento de los mapas temáticos 1.3 Evaluación de la susceptibilidad por períodos estacionales (lluvioso y poco lluvioso) 2. Segunda Fase Cálculo del peligro 2.1 Análisis de frecuencia 2.2 Probabilidad espacial y temporal 2.3 Evaluación del peligro por períodos estacionales (lluvioso y poco lluvioso) 3. Tercera fase Cálculo de vulnerabilidad 3.1 Análisis jerárquico de indicadores de vulnerabilidad 3.2 Evaluación de la vulnerabilidad 4. Cuarta fase Estimación del riesgo 4.1 Estimación del riesgo 4.2 Cartografía del riesgo y visualización 4.3 Evaluación del riesgo por períodos estacionales (lluvioso y poco lluvioso) Etapas y tareas para la evaluaci ó n del riesgo por incendio en á reas rurales

16. Principle Results Determine the zones that are affected by hazards Determine the zones that are affected by hazards Evaluate the hazard Evaluate the hazard Evaluate the vulnerablility Evaluate the vulnerablility Evaluate the Risk Evaluate the Risk Make recommendations Make recommendations

17. Example Hazard Vulnerablity and Risk Analysis

18. Data Base The RRMC manages data bases, which store information pertinent to informed disaster risk reduction decision-making. Data includes population, housing, settlements, infrastructure and its condition, institutions, materials available, natural resource, public health information and historical events.

20. Use of GIS GIS should support Disaster Reduction Plans through mapping: territorial boundaries, main vulnerable areas, watershed and water resource systems, transportation corridors and points, medical or animal health institutions, shelters and food preparation centres, evacuation sites, electrical grid, and meteorological stations, among others. Data made visible constitutes a key tool decision-making for land- use planning and assessment of risk and disaster impact. GIS permits the generation of information instantly so that prognosis and measures can be taken in real time.

21. Communication The RRMC is equipped with communication technology so that can facilitate information flow to early warning points and remote communities. The communication role of the RRMC supplements and complements national Disaster authority communication systems and is integrated in a coordinated fashion prior to a disaster situation.

22. Public Awareness The RRMC supports community preparation activities in conjunction with the national disaster management agency. It works to raise public awareness to reduce the impact of imminent hazards through information distribution, use of mass media and community outreach. The RRMC also strengthens community and early warning point capacity through workshops and trainings.

23. Process of Replication Systematization Systematization National Workshop (Sept 2010) National Workshop (Sept 2010) Guide and Fact Sheet (Oct 2010) Guide and Fact Sheet (Oct 2010) Study Tour (Dec 2010) Study Tour (Dec 2010) Pilot Project – 3 – 5 countries Pilot Project – 3 – 5 countries Tool Kit (videos and training materials) Tool Kit (videos and training materials) Evaluation Evaluation Resource Mobilization Resource Mobilization

24. CONDITIONS FOR SUCCESSFUL IMPLEMENTATION Minimum requirements A legal framework which obligates government action to respond to disasters and support recovery efforts A legal framework which obligates government action to respond to disasters and support recovery efforts A national or territorial institution that is mandated to prepare and respond to risks and disasters A national or territorial institution that is mandated to prepare and respond to risks and disasters A UNDP country office active in disaster risk reduction and willing to accompany the replication process A UNDP country office active in disaster risk reduction and willing to accompany the replication process Adequately trained professional human resource personal, in disaster management and coordination, communication and information (GIS) management Adequately trained professional human resource personal, in disaster management and coordination, communication and information (GIS) management A relationship between territorial or local government and the Centre must be brokered; the Centre and EWPs are tools for local government decision-making A relationship between territorial or local government and the Centre must be brokered; the Centre and EWPs are tools for local government decision-making

25. Conditions cont’d Quantifiable indicators of community vulnerability should be available to orient the selection of the location of the Centres within the broader territory. Demonstrative level of vulnerability is a criteria Quantifiable indicators of community vulnerability should be available to orient the selection of the location of the Centres within the broader territory. Demonstrative level of vulnerability is a criteria for establishing a Centre. Public and sector-specific institutions with representation at the territorial level who can contribute data and analysis for the purpose of risk and vulnerability studies. Public and sector-specific institutions with representation at the territorial level who can contribute data and analysis for the purpose of risk and vulnerability studies. Key sectors would be: social welfare, planning, health, water resources, meteorology, natural resources (including Key sectors would be: social welfare, planning, health, water resources, meteorology, natural resources (including agriculture, fisheries and forestry), civil protection, energy, and the Red Cross, and NGOs where suitable. Public sector institutions have the mandate and the means to obtain and share information about the vulnerabilities associated with the territory. Public sector institutions have the mandate and the means to obtain and share information about the vulnerabilities associated with the territory.

26. Conditions cont’d National statistics agency and its district affiliates supports Centres’ mandate by providing demographic and socio-economic information National statistics agency and its district affiliates supports Centres’ mandate by providing demographic and socio-economic information Cartographic and mapping resources available (territorial, topographical, GIS) Cartographic and mapping resources available (territorial, topographical, GIS) Access to meteorological and climatic information. Access to meteorological and climatic information.

27. Pilot 2011 – 2012 – CRMI II 2011 – 2012 – CRMI II 485,000 USD 485,000 USD 10 Centres max in 3- 5 Countries 10 Centres max in 3- 5 Countries Next Steps Next Steps Stakeholder meetings Ascertain political will/commitment Negotiation and agreements with National DRM structures Role within National Structure agreed upon Location identified Terms of reference for MDG Resource Mobilization Training for Personnel and EWP

28. Role of Cuba Technical Training and Support Technical Training and Support Provide internship or longer study tour Provide internship or longer study tour Development of a model training site Development of a model training site Production of video re. Cuban experience Production of video re. Cuban experience

29. Identified Challenges Resource Mobilization Data Sharing Best fit within existing structure

30. Thank you www.undp.org.cu/crmi