1. Adopt & Adapt Tips on Enterprise Data Management Annette Pence September 10, 2009
MITRE

2. MITRE Is an Operator of FFRDCs
4/16/2017
MITRE Is an Operator of FFRDCs
The MITRE Corporation operates three FFRDCs, each under the sponsorship of a government organization.
Center for Connected Government
Sponsored by the Internal Revenue Service (1998)
Center for Advanced
Aviation System
Development
Sponsored by the Federal Aviation Administration (1990)
Command, Control,
Communications, and
Intelligence Center
Sponsored by the Department of Defense (1958)
On June 30, 1956, 128 peopled died as two airliners that had taken off from Los Angeles collided over the Grand Canyon—at the time, the worst air disaster in US history. This accident highlighted the need for a better approach to air traffic control.
“Soon after its founding, MITRE began supporting civilian authorities in the automation of the National Air Space, and over the years became a significant resource to the FAA.” (Architects)
“In 1990, the FAA identified and formalized a need for a long-term relationship with an independent R&D entity that would provide an essential research and engineering capability to support the FAA’s mission. One of the primary aspects of the mission is to provide a safe, secure, and efficient global aviation system that contributes to the national economy, productivity, security, and the promotion of US aviation interests. Based on a long prior relationship, which was a de facto FFRDC relationship, an agreement was entered into between The MITRE Corporation and the FAA for a 5-year period of time.” (FAA Sponsoring Agreement)
In the fall of 1998, the IRS opened a competition for a new FFRDC to assist it in its ongoing effort to modernize the agency and its systems for tax administration. Citing MITRE’s ability to bring all its considerable experience and expertise to bear on their behalf, its comprehensive understanding of the IRS’s problems, and its ability to field a coherent team, the IRS chose MITRE. MITRE established and began operation of the Center for Strategic Tax Administration Modernization. Today, that FFRDC, known within MITRE as the Center for Enterprise Modernization (CEM), advances enterprise modernization and more effective operations within the IRS and across a wide range of civilian government agencies.
The work performed by an FFRDC is defined by a Sponsoring Agreement, unique to FFRDCs, that describes the context in which work is to be performed. 2
MITRE
9/10/09

3. Currently Supported Federal Agencies
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Currently Supported Federal Agencies
USMC
FAA
DISA
DoD
HHS
Intelligence Community
DoED
Office of Foreign Assets Control
IRS
DHS
US Department of Agriculture
DoED
United States Visitor and Immigrant Status Indicator Technology
National Institute of Standards and Technology
Government Printing Office
Census
USAF
NGA
Centers for Medicaid
and Medicare Services
DoJ
ICE
CBP
MITRE 3
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4. The process by which data is managed from creation to storage to end-use and end of life cycle
Internet
Intranet
Information
Delivery
Data
Marts
Functional Data
Management
OLAP
Data
Mining
Metadata
Data
Accessibility
Project
Management
COTS Data
Structures
Authoritative Data Sources
Data
Integration
Data
Management
Data Quality
Data Transformation
Distributed
Systems
RDBMS
Enterprise Architecture
Program Management
Business Requirements
Politics
MITRE 4
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5. Avoid the tug of war between people, technology, process and priorities
Business Driver
Success Factor
Increase productivity
Right focus
Better use and management of business info
Right culture
Reduce costs
Right people
React to change
Right technology
Become security compliant
Right metrics
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9/10/09

6. Without Appropriate Data Management
The Challenge
4/16/2017
Massive information to store, manage, and access
Stored within stove-pipe, application-centric data stores
Duplicated across multiple environments
With unclear data definitions
Requiring appropriate attention to, and infrastructure for, ensuring individual privacy and information confidentiality
Characterized by questionable or uncertain data quality
And lacking sufficient integration and synthesis for analysis
Every Government agency is data management challenged
Without Appropriate Data Management
Reduces ability to achieve program mission and assess program performance and outcomes
Elevates cost of operations
Increases risk to public safety
Diminishes public confidence
Adversely impacts program and mission performance
MITRE has an opportunity and a responsibility to address these challenges
MITRE 5
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Annette Pence

7. Data Management Approaches
Engagement Scope
Federated – multiple agencies, similar mission
Enterprise – Organization focused
Program – Single Initiative
Enterprise Data Management Strategic Plan
Top Down
Enterprise Wide
Holistic
Program Specific Data Management Strategy
Data Management Assessment
Time boxed
Enterprise or program focused
Data Management Diagnostic
Program specific trouble shooting or optimization
Data Management Audit 7
MITRE
9/10/09

8. Some Things to Think About
Synonymous terms
Enterprise, company, corporation, organization
What about that metadata?
Do you need a separate repository?
What about tool repositories?
Who will use it?
Consider the economic payoff
If you can’t measure it, you can’t manage it
Turn time savings into $$$
Understand the Roles
Some have gone away
Some have been combined
Some responsibilities have changes
Some places have no roles!
Be ready to explain ‘why’ anything and everything 8
MITRE
9/10/09

9. Organizational Scenarios
Large data management organization
Responsible for the ‘all encompassing’ conceptual and logical models
Responsible for setting policy and standards
Responsible for operations and maintenance of databases and data structures
Sign off authority for all data and data structures entering in to the production environment
Large data management organization
Responsible for all encompassing conceptual models
Responsible for setting policy and standards
Responsible for physical design
Sign off authority for all data and data structures entering into the production environment
No central data management organization
Business Units entirely responsible for their own data and its management
Integration after the fact
Medium sized data management organization
Responsible for enterprise logical model
Responsible for physical design
Small data management organization
Responsible for policy and compliance monitoring
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10. Best Practice Recommendations
Define the ‘enterprise’
Focus on the area that has the most challenges
Identify and manage expectations
Identify and gain commitment of functional knowledge
Establish the foundation for governance and quality
Understand the benefits and boundaries of metadata and master data
Allocate enough time for training and transition
Adopt a framework for conflict resolution and decision making (entity equivalent to a Change Control Board)
Implement and execute continuous quality improvement
Be willing to compromise and look for a “win-win” situation 10
MITRE
9/10/09